JPMC Service Contracts Usage~81.docx
DOCX document 16 KB Posted
- Attached to
- JPMC Carpentry by Region N
- Solicitation number
- 25-416CMS-BOPM4-B-48125
- Issued by
- Illinois
About this file
This document is a procedural guideline for Illinois state agencies regarding the usage of JPMC (JP Morgan Chase) service contracts when multiple vendors are awarded. The document outlines a structured process for state agencies to request services, beginning with the primary vendor and proceeding through secondary, tertiary, and quaternary vendors if the initial vendor cannot fulfill the contract requirements.
The guidelines specify that state agencies must first contact the primary vendor for an estimate of hours and materials. If the primary vendor cannot perform the work due to inability, time constraints, or lack of acknowledgment within two business days, the agency may proceed to the next awarded vendor in the sequence. The document also includes a complaint resolution process for situations involving unreasonable cost estimates, requiring vendors to justify their pricing or face potential contract cancellation through a "Cure Notice" mechanism administered through the BidBuy procurement system.
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Other files
| File | Type | Posted |
|---|---|---|
| IPG Active Registered Vendor Disclosure v.23.1~67.docx | DOCX document | |
| Instructions for JPMC Carpentry by Region N B-48125.docx | DOCX document | |
| Pre-Bid Conference Information B-48125~3.docx | DOCX document | |
| Standard IL Certifications v.23.1~83.docx | DOCX document | |
| Instructions for JPMC Carpentry by Region N B-48125.docx | DOCX document | |
| IFB Contract JPMC Carpentry by Region N B-48125~3.docx | DOCX document | |
| Multiple Award Percentages B-48125 N.xlsx | XLSX spreadsheet | |
| Offer to the State B-48125.pdf | ||
| Prevailing Wages by County Carpentry~4.xlsx | XLSX spreadsheet | |
| Vendor Disclosure v.25.1.docx | DOCX document | |
| IFB Contract JPMC Carpentry by Region N B-48125.docx | DOCX document |
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Text version
JPMC Service Contracts - Use by State Agencies When JPMC service contracts are done as multiple awards, per 44 Il Admin 1.2036(b), one vendor shall be designated as the primary recipient of orders. The other awardees (Secondary, Tertiary, etc.) may receive orders in the event the Primary Vendor is unable to meet the terms of the contract. The following guidelines shall be followed by State Agencies when using these contracts:
1. Contact the Primary Vendor for the service and have them submit an estimate of the hours and materials required for the work.
2. If the Primary Vendor cannot meet the terms of the contract for any of the following reasons, the Agency may move to the Secondary Vendor.
A) Vendor cannot do the work, or B) Vendor cannot meet the time constraints of the work required, or C) Vendor does not acknowledge the request for an estimate within 2 business days.
The same process will be used down the line to Tertiary and Quaternary.
3. Any communications from awarded vendors stating they cannot perform the work shall be attached to the Requisition (REQ) when moving to the next awarded vendor.
For Example: If both the Primary and Secondary Vendor state they cannot do the work, any email correspondence with this information to and from both vendors must be attached to the REQ to have the Tertiary Vendor complete the work.
If an estimate is received from a Vendor where the hours appear to be inflated or unreasonable for the required work, the State Agency will contact the Vendor and allow them an opportunity to revise their estimated hours or justify why they believe the original estimate is correct.
If the Vendor cannot justify the hours and will not revise the quote, the State Agency can complete a Vendor Complaint form for the issue and submit a copy to the Vendor for response. The Vendor Complaint form and any received Vendor response should be forwarded to the Info Contact listed on the Purchase Order in BidBuy for a Cure Notice to be generated and sent to the Vendor, as appropriate.
If the Vendor does not respond to the Complaint form, the State Agency will send the Vendor Complaint form and a copy of the email sent to the Vendor to the Info Contact listed on the Purchase Order in BidBuy for a Cure Notice to be generated and sent to the Vendor.
If the issue cannot be resolved, the contract may be canceled as outlined in the TERMINATION FOR CAUSE clause listed in Section 3 of the contract.
File details come from the government source that posted it. Updated .