JPMC Emergency Extension - VOIP-Cisco - B-33694 ehd.pdf

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 61602State: ILCity: PeoriaAddress: 401 SW Water St , Suite 601

Vendor: Presidio Networked Solutions Group, LLC

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson

Division: TelecomAgency/University: IL Dept of Innovation & Technology

Extension Justification Reference #: B-33694

Original Emergency Term Start Date: Dec 29, 2021 Original Emergency Term End Date: Mar 28, 2022

Amount of original: 4,000,000.00 Actual or Estimated*: Estimated *

Expected Extension Start Date: Dec 23, 2022 Expected Extension End Date*: Jun 20, 2023

Amount of extension expenditure: 10,000,000.00 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

This emergency contract is a JPMC available to governmental units or qualified not-for-profit for Cisco hardware, Services, SmartNet Maintenance and Licensing.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

DoIT is requesting the execution of a 180 day extension to emergency contract CMT2026698 JMPC to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues. As a JPMC the quantity is indefinite yet as the Enterprise agency for these solutions DoIT seeks to keep this active in support of other State agencies

This contract will eventually be replaced by the vendor that is awarded from the VOIP RFP - B-21089. B-21089 closed in November 2021 and was awarded 9/17/2022. The State received a protest on the award and the Department provided a response to the protest hearing officer 10/31/2022 and we're currently awaiting CPO determination before we're able to execute the replacement contract. The current emergency contract extension (ext # 2) ends 12/22/22 and a new contract may not be executed from the VOIP RFP before 12/22/22, thus the need to extend this existing emergency contract. Please see RFP timeline attached.

This vendor and contract provides the Cisco products, maintenance, and services needed by DoIT and other State agencies that rely on this JPMC for hardware and services. This contract is a JPMC available to governmental units or qualified not-for-profit for Cisco Hardware, Services and licensing. This a JPMC indefinite quantity award DoIT seeks to keep this active in support of other State agencies.

Without this contract DoIT and other agencies would not have access to a contract that provides % off list for Cisco products and services.

Was authorization to proceed verbally given? No Yes NA

Extension Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 61602State: ILCity: PeoriaAddress: 401 SW Water St , Suite 601

Vendor: Presidio Networked Solutions Group, LLC

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson

Division: TelecomAgency/University: IL Dept of Innovation & Technology

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Signatures Reference #: B-33694

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Van Austin Date: Dec 7, 2022

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

Approved CPO Signature: Date:

Page of

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature 11.0.0.20130303.1.892433.887364

Maintenance and Licensing.

TextField2: DoIT is requesting the execution of a 180 day extension to emergency contract CMT2026698 JMPC to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues. As a JPMC the quantity is indefinite yet as the Enterprise agency for these solutions DoIT seeks to keep this active in support of other State agencies

This contract will eventually be replaced by the vendor that is awarded from the VOIP RFP - B-21089. B-21089 closed in November 2021 and was awarded 9/17/2022. The State received a protest on the award and the Department provided a response to the protest hearing officer 10/31/2022 and we're currently awaiting CPO determination before we're able to execute the replacement contract. The current emergency contract extension (ext # 2) ends 12/22/22 and a new contract may not be executed from the VOIP RFP before 12/22/22, thus the need to extend this existing emergency contract. Please see RFP timeline attached.

This vendor and contract provides the Cisco products, maintenance, and services needed by DoIT and other State agencies that rely on this JPMC for hardware and services. This contract is a JPMC available to governmental units or qualified not-for-profit for Cisco Hardware, Services and licensing. This a JPMC indefinite quantity award DoIT seeks to keep this active in support of other State agencies.

Without this contract DoIT and other agencies would not have access to a contract that provides % off list for Cisco products and services.