JPMC Emergency Extension - Starcom - B-33695 ehd.pdf

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 60196State: ILCity: SchaumburgAddress: 1303 East Algonquin Road

Vendor: Motorola Solutions, Inc

Zip: 62704State: ILCity: SpringfieldAddress: 201 West Adams Street

Division: TelecommunicationsAgency/University: Innovation & Technology

Extension Justification Reference #: B-33695

Original Emergency Term Start Date: Sep 29, 2022 Original Emergency Term End Date: Dec 27, 2022

Amount of original: 3,750,000 Actual or Estimated*: Estimated *

Expected Extension Start Date: Dec 28, 2022 Expected Extension End Date*: Mar 27, 2023

Amount of extension expenditure: 3,750,000 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

The State needs to lease a statewide, trunked, digital voice radio network and purchase associated infrastructure equipment for correctional, public safety, and law enforcement personnel. Supplies and services to be supplied or delivered under the contract include the following components:

• Access to the System

• Network Infrastructure Services and Equipment

• Warranty and Maintenance

This includes Zone Controllers, RF equipment, towers, standby power, consoles, control stations and dispatch equipment, backhaul/ transport, network access, software, system maintenance, training, and professional services.

The STARCOM21 network provides the day-to-day and emergency 2-way radio communication needs of over 69,000 subscribers, including state agency subscribers, public safety subscribers and public service subscribers from various governmental and non-governmental entities. The network allows the State to effectively address homeland security and interoperability concerns. It also figures prominently in the Statewide Communications Interoperability Plan (SCIP) which identifies a statewide strategy in Illinois that focuses on establishing a single platform so all public safety agencies can share emergency information. It is imperative for public safety that the State continue the use of this public safety network.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

The previous competitive contract CMS3618850 expired 6/30/22 with no renewal options available. An emergency was declared and extension of that emergency was not requested in time so another Emergency contract (current contract) was executed. A 10-year sole source with the vendor was granted and negotiations with the vendor are ongoing. Vendor is requesting a large increase in fees to support on-going maintenance and infrastructure improvements, but the state continues to negotiate the method of future compensation for this vital network with the vendor and multiple user agencies. The State and end users are meeting weekly with the vendor to work through the challenges. The contract language is also being updated to include new language and technology services as the previous contract services was 10 year old language. The State is requesting an additional extension time to work through the

Extension Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 60196State: ILCity: SchaumburgAddress: 1303 East Algonquin Road

Vendor: Motorola Solutions, Inc

Zip: 62704State: ILCity: SpringfieldAddress: 201 West Adams Street

Division: TelecommunicationsAgency/University: Innovation & Technology pricing with the vendor as well as language updates with and also include end users feedback and needs in the negotiation. This extension is in the state's best interest to allow additional time for negotiations to reduce the large increase requested by the vendor.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Signatures Reference #: B-33695

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Van Austin Date: Dec 7, 2022

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

Approved CPO Signature: Date:

Page of

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature 11.0.0.20130303.1.892433.887364

• Access to the System

• Network Infrastructure Services and Equipment

• Warranty and Maintenance

This includes Zone Controllers, RF equipment, towers, standby power, consoles, control stations and dispatch equipment, backhaul/transport, network access, software, system maintenance, training, and professional services.

The STARCOM21 network provides the day-to-day and emergency 2-way radio communication needs of over 69,000 subscribers, including state agency subscribers, public safety subscribers and public service subscribers from various governmental and non-governmental entities. The network allows the State to effectively address homeland security and interoperability concerns. It also figures prominently in the Statewide Communications Interoperability Plan (SCIP) which identifies a statewide strategy in Illinois that focuses on establishing a single platform so all public safety agencies can share emergency information. It is imperative for public safety that the State continue the use of this public safety network.