JOTFOC 70Z08521P30022B00.pdf

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Attached to
Seal Assembly Federal contract opportunity
Solicitation number
70Z08521Q30022B00
Issued by
Department of Homeland Security US Coast Guard

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File Type Posted
FAR Clauses - 70Z08521P30022B00.pdf PDF
FBO SHIPPING REQUIREMENTS.docx DOCX document
70Z08521Q30022B00.docx DOCX document
FBO PAYMENT TERMS.docx DOCX document

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PROJECT/TASK

NUMBER

CODE

ONE LEVEL ABOVE CONTRACTING OFFICER TELEPHONE NUMBER DATE

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER ESTIMATED AMOUNT (OVER $3,000 BUT NOT EXCEEDING $150,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN

DEVELOPED OR ARE NOT AVAILABLE

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED

SIGNATURE AND TITLE OF CUSTOMER

TELEPHONE NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER TELEPHONE NUMBER DATE

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT STATEMENTS SUCH AS ONLY KNOWN SOURCE OR ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:
PURCHASE REQUEST OR REQUISTION NUMBER:
PROJECTTASK NUMBER:
ESTIMATED AMOUNT OVER 3000 BUT NOT EXCEEDING 150000:
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: The purchase of Inflatable Seal Assemblies, P/N 144241, NIIN 01-691-8471, CAGE code 75EH6 is required for the scheduled dry dock work on POLAR STAR’s propulsion shaft seals. These items are for warehouse stock and not for immediate issue. POLAR STAR is scheduled to dry dock every year.
UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: This is a Sole Source JOTFOC. The inflatable seals serve as an emergency means of sealing the propulsion shafts tubes in the event of a dynamic seal failure. If this seal fails, flooding of POLAR STAR will occur and there is no other installed system in place to control the flooding. The shafts are critical to the safe navigation and maneuverability of CGC HEALY and failure of the seals will result in mission degradation or outright failure. The OEM, Syntron Material Handling, is the only source of parts manufactured IAW original design. Deviations from design, performance, or fit/function caused by the use of non-OEM repair procedures or parts may render the propulsion shaft(s) inoperable and jeopardize the HEALY’s mission capabilities. Due to its unique design and critical functions strict conformance to the original equipment manufacturer's design and performance specifications are required to ensure proper performance and continued reliability. The specifications and other technical data for this item were never purchased by the U.S. Coast Guard and therefore are controlled by and remain the sole property of Syntron Material Handling Inc. Syntron Material Handling will not provide the specifications and other technical data to any entity outside of Syntron Material Handling. Therefore, Syntron Material Handling is the only contractor that can guarantee the repair parts are certified OEM parts that conform to the original design parameters.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: As cited in the Federal Logistics Information Service Program, Syntron Material Handling is the original equipment manufacturer. In accordance with Commandant Instruction 4130.6B COAST GUARD CONFIGURATION MANAGEMENT MANUAL, it is very important to maintain cutter configuration. Performing maintenance and making repairs to the Cutters that are consistent to each requirement enables the Coast Guard to maintain cutter configuration, increase efficiency and reduce costs. The fundamental purpose of configuration management is to ensure that these assets meet their requirements. These cutters are assets that are used to satisfy a need for the Coast Guard’s mission. The configuration of these high value assets specifically impact safety, security, performance, schedule, cost and the environment. This configuration information is paramount to making timely and effective decisions regarding mission execution, mission support, and financial stewardship, and it is therefore imperative that consistency be maintained between these critical assets, their documented configuration and the driving requirements.
EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE: In accordance with FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements (2) When the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for. (4) When the agency head has determined in accordance with the agency’s standardization program that only specified makes and models of technical equipment and parts will satisfy the agency’s needs for additional units or replacement items, and only one source is available. See Commandant Instruction 4130.6B COAST GUARD CONFIGURATION MANAGEMENT MANUAL. This item is a proprietary commercial item of the proposed contractor. The overhaul requirements, specifications and other technical data to this item were never purchased by the U.S. Coast Guard and therefore are controlled by and remain the sole property of Syntron Material Handling.
PROVIDE A STATEMENT OF ACTIONS IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED: COR will continue to conduct market research with a focus on the locating vendors with the required specialized capabilities to manufacture this item.
SIGNATURE AND TITLE OF CUSTOMER:
CODE:
TELEPHONE NUMBER:
DATE:
SIGNATURE OF CONTRACTING OFFICER:
CODE_2:
TELEPHONE NUMBER_2:
DATE_2:
ONE LEVEL ABOUT CONTRACTING OFFICER:
CODE_3:
TELEPHONE NUMBER_3:
DATE_3:

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