Jordan Vehicles Published.docx

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

74 WASHINGTON AVENUE NORTH

BATTLE CREEK, MICHIGAN 49037-3092

INVITATION FOR BID (IFB)

SOLICITATION OF OFFERS FOR SALE OF

NON-usable, Vehicles

IFB A0008697

SEALED BID

One-Time 332 ELRS/LGRV UNIT 61805, Jordan

Sales Contracting Officer: Shawn Ricketts EMAIL: Shawn.Ricketts@dla.mil

PHONE: 269-961-7257

Site Point of Contact (SPOC) Lonne Autry, 328-711-1860, lonnie.autry@dla.mil Alternate Site Point of Contact, Jaron Bowie-Williams, 328-711-1820, jaron.williams.jr@dla.mil

DEFENSE LOGISTICS AGENCY (DLA) DISPOSITION SERVICES

74 Washington Ave. North Battle Creek, Michigan 49037-3092

INTRODUCTION

Defense Logistics Agency (DLA) Disposition Services (hereinafter, the “Agency”) is offering a One-Time sale of NON – Useable Construction Vehicles and Passenger Vehicles. Construction Vehicles could include but are not limited to dump trucks, loaders, backhoes, graders, and bulldozers. Passenger Vehicles could include but not limited to passenger vans, and pick-up trucks.

To be eligible for award, a proposed awardee must be rated acceptably in the Joint Contracting and Contingency Services (JCCS) system which reviews vendors, this is part of the CENTCOM base access requirements. Vendor validation with the Joint Contracting and Contingency Services (JCCS) is a requirement of the bid review and approval process for all DLA Disposition Services Public Sales contracts located within CENTCOM area of responsibility (AOR). To be an eligible bidder on this IFB, the bidder must be registered as a vendor with JCCS at the time of bid submission. For more information and to register, visit: https://www.jccs.gov/olvr/default.aspx

These pictures were taken prior to preparation of the IFB and may not reflect the condition at time of removal. Also, the pictures do not show each piece of equipment for this IFB. Description provided are for illustrative purposes only and may not be a current representation of Construction Vehicles could include but are not limited to dump trucks, loaders, backhoes, graders, and bulldozers. Passenger Vehicles could include but not limited to passenger vans, and pick-up trucks or other images displayed in the pictures.

Base Access Requirements:

All locations where property is located may have strict rules that may prohibit access to some individuals. To access our facilities, an apparent high bidder or their agent shall be required to obtain base access through the host installation. The local location will be able to provide information on how to obtain base access. Purchaser is solely responsible for determining installation access requirements and complying accordingly. If necessary, the SCO can confirm that Purchaser is performing requirements under this IFB and the resulting contract.

Useful Websites:

DLA Disposition Services: https://www.dla.mil/DispositionServices.aspx DLA Auction Site: https://www.sales.dla.mil/dlab2b/init.do System for Award Management: https://sam.gov/ Bureau of Industry and Security: https://www.bis.doc.gov/ U.S. Department of the Treasury: https://home.treasury.gov/ Consolidated Screening List Search Engine: https://legacy.export.gov/csl-search Joint Contracting and Contingency Services (JCCS): https://www.jccs.gov/olvr/default.aspx The following is for reference only and does not indicate endorsement of the information provided.

Commercial Scale Locator: https://catscale.com/cat-scale-locator/

Item Description:

This IFB relates to Construction and Passenger vehicles in condition code H found in the Jordan IFB, the items could include but not limited to dump trucks, loaders, backhoes, graders, bulldozers, passenger vans, and pick-up trucks which the U.S. Government has determined to be excess to the needs of the Department of Defense and the Federal Government.

NOTE: Condition Code H: Materiel which has been determined to be unserviceable and does not meet repair criteria; includes condemned items which are radioactively contaminated; Type I shelf-life materiel that has passed the expiration date; and Type II shelf-life materiel that has passed expiration date and cannot be extended.

ALL OR NONE BIDDING

The bidder awarded this contract will be awarded all seventy-three (73) items or none of the items. Bidders must place a bid on each individual item to be considered for award. Purchaser will be expected to pay the Unit Bid Price for each item.

The bid will be determined by using the cumulative price of all seventy-three (73) items.

The bidder with the highest cumulative bid will be considered the apparent high bidder and will be vetted prior to award in accordance with provisions in Section D below. It is expected that the awarded company will remove all the items in this IFB. The awarded company must possess all appropriate licenses for all items or have sub-contractors with appropriate licenses to remove all items. Award will not be made to a bidder who demonstrates a capability to remove some, but not all, of the items listed in the IFB.

Table 1: IFB Item Number Details:

Table 1 provides specific information for the location, material, and quantity.

This IFB is for the sale of property being sold on an as is/where is and the purchaser is not required to perform any particular services on the property. As the owner of the property the successful purchaser will be able to re-sell it in any form, or to make any repairs it deems necessary subject to any limitations in host nation laws. The comments provided in the third column of Table 1 are intended to reflect the seller’s cursory review of the property with the intent to describe work that would be required to restore the vehicle/equipment. It should not be considered a complete list of potential defects in the equipment or vehicle, but instead is a listing of items that were readily observable by the Government personnel inspecting the vehicle. Prospective bidders are strongly cautioned to inspect the property to make their own assessment of the condition of the property and its value for purposes of preparing a bid.

Construction Vehicles

The property is sold as is / where is.

52,000

22,684

25,670

27,150

15,720

32,000

2,000

33,520

33,520

35,502

Dump Truck

Dozer

50T crane

Wrecker

Low boy tailer

Passenger Vehicles

The property is sold as is / where is

9,900

Packing:

The vehicles are located outside the front gate lined up at 332 ELRS/LGRV UNIT 61805, Jordan. There is no physical address.

Removal:

Monday-Friday 8:00AM-3:00PM EEST, excluding Federally recognized Holidays.

Purchaser will be responsible for loading all materials, the site will not provide assistance or Material Handling Equipment.

All locations where property is located may have strict rules that may prohibit access to some individuals. To access our facilities, an apparent high bidder or their agent shall be required to obtain base access through the host installation. The local location will be able to provide information on how to obtain base access. Purchaser is solely responsible for determining installation access requirements and complying accordingly. If necessary, the SCO can confirm that Purchaser is performing requirements under this IFB and the resulting contract.

Inspection:

Monday-Friday 7:30AM-4:00PM (EEST) excluding Federally recognized Holidays. 48 hours required prior to physical inspection.

Bidders interested in inspecting the property under this IFB, can view site photographs or travel to the designated site to perform inspection for the purposes of bidding on this IFB.

For physical inspection contact the following POCs for an appointment:

TSgt Kelvin Zelee DSN: 318-457-6435 TSgt Jirapha Taemsee DSN: 318-457-6432

Loading:

Monday-Friday 7:30AM-4:00PM EEST, excluding Federally recognized Holidays.

Purchaser will be responsible for loading all materials, the site will not provide assistance or Material Handling Equipment. Required equipment for removal is flatbed trucks and crane.

Appointment for removal date and time is required and must be coordinated with the below POC.

Site Point of Contact (SPOC) Lonne Autry, 328-711-1860, lonnie.autry@dla.mil Property is located at 332 ELRS/LGRV UNIT 61805, Jordan.

TERMS AND CONDITIONS OF SALE

Certain contents and provisions of this IFB, including Appendices, Attachments and Schedules, are described in general. Any historical data provided in support of this IFB was derived using existing sources and is presented for general reference only.

FAR Provision 52.204-24:

FAR Provision 52.204-24 is applicable.

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

Full clause text included in attachment. The provision at FAR 52.204-24 requires an offeror to represent, on an Offer-by-offer basis, whether it will or will not provide any “covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.”

The Representation that must be signed will be sent at the same time the Statement of Intent (SOI) is sent to apparent high bidder as part of the pre-award process.

Full clause text included in attachment.

FAR Provision 52.204-25:

FAR Provision 52.204-25 is applicable.

FAR Provision 52.204-25 titled, “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment” is incorporated by reference from the Federal Acquisition Regulation. https://www.acquisition.gov/far/52.204-25

Full clause text included in attachment.

SALE BY REFERENCE (SBR)

The following general information, instructions and special conditions of sales contained in DLA Disposition Services pamphlet entitled the “Sale by Reference Instructions, Terms and Conditions Applicable to Department of Defense (DoD) Personal Property Offered for Sale by DLA Disposition Services”, published July 2012, are hereby incorporated by reference and become a part of this IFB and any contract resulting from acceptance of a bid submitted pursuant to this IFB as fully as though such instructions, terms and conditions had been specifically set forth herein:

The Terms and Conditions of this IFB supersede the Sales by Reference wherever conflicted.

SBR Part 1:

General Information and Instructions: All conditions apply except:

Paragraph 4 is amended to Notice of Award.

Paragraph 5.

Paragraph 12.

SBR Part 2:

Sale of Government Property General Sale Terms and Conditions: All conditions apply except:

Paragraph 12.

Paragraph 13.

Paragraph 19.

Paragraph 28.

Paragraph 29.

Paragraph 34.

Paragraph 33. DISPUTES is changed to read “Any contract awarded as a result of this sale is subject to the Contract Disputes Act 1978 (41 U.S.C. 7101-7109)”

SBR Part 3:

Sale of Government Property Special Sealed Bid Conditions: All articles apply.

SBR Part 4:

Sale of Government Property Special Sealed Term Conditions: Does not apply.

SBR Part 5:

Additional Special Circumstance Conditions - Miscellaneous: All articles apply except:

Article A.

Article D. Paragraph D(a) is amended to: The Purchaser shall, at no expense to the Government and prior to contract performance, will confirm with the Sales Contracting Officer the following Certificates of Insurance will be effective throughout the term of the contract or any extensions thereof.

Article G.

Article L.

SBR Part 6:

Additional Special Circumstance Conditions - Demilitarization and Mutilation: Does not apply.

SBR Part 7:

Additional Special Circumstance Conditions - Hazardous and Dangerous Property: All articles apply except:

Article A.

Article B.

Article F.

Article G.

Article H.

Article P.

Article W.

SBR Part 8:

Additional Special Circumstance Conditions - Foreign Excess Personal Property: All Conditions Apply.

SBR Part 9:

Special Spot Bid Conditions of Sale of Government Property: Does not apply.

SBR Part 10:

Sale of Government Property Special Auction Conditions: Does not apply.

BID EVALUATION AND CONTRACT AWARD

Bidding Process:

The apparent high bidder bid will be determined by using the cumulative bid on all seventy-three (73) items. Bidders will be required to pay the Unit Bid Price that is submitted to determine the cumulative bid for each Line Item. Unit bid price must be specified in U.S. currency. Be advised certain risk factors could affect a bidder’s assessment of this contract and the calculations supporting the resulting bid. Under no circumstances is the Agency or the Government responsible for any assumptions, planning factors, or decisions related to determining the bid.

The Government expects all the terms and conditions of the contract to be met at the bid price submitted. At no time will the Government pay the Purchaser to take material offered. There shall be no reimbursement to the Purchaser under this contract except for the limited circumstances related to reimbursement of actual expenses incurred for return of property directed by the Government. The Government is not responsible for any indirect, inconsequential, or completeness (through assumption of sales value, act, or omission of factors) of expenses related to performance under this contract. The measure of the Government’s liability, in any case where liability of the Government to the Purchaser has been established, shall not exceed refund of such portion of the purchase price as the Government may have received.

How to Bid:

Bidders shall use the following documents provided with this IFB to submit a bid: the SF114 and SF114A. Bidder shall enter bid as a price per unit of issue. Minimum bid is $100.00 per unit of issue.

The bidder with the highest cumulative “TOTAL AMOUNT” bid will be considered the apparent high bidder and will be vetted prior to award in accordance with provisions in Section D below. It is expected that the awarded company will remove all of the items in this IFB or none of the items in this IFB. The awarded company must possess all appropriate license for all items or have sub-contractors with appropriate licenses to remove all items. Award will not be made to a bidder who demonstrates a capability to remove some, but not all, of the items listed in the IFB.

Email bid to: DRMSSALESBIDS@DLA.MIL

For illustrative purposes, if the item advertised for sale in the IFB is in each and has a minimum bid price of $100.00 U.S. dollars for each line item and Bidder A’s bid price is $100.00 per item for all seventy-three (73) items, then $100.00 U.S. dollars times 73 equals $100.00 U.S. dollars. The $7,300 U.S. dollars would be Bidder A’s extended bid amount. However, it should be noted that bidders are not required to bid the same amount on each item. Bidders are strongly encouraged to inspect the property to prepare their bid for each item listed.

A Responsive Bid:

Complies with the terms and conditions of the sales offering and satisfies the requirements as to the method and timeliness of the submission. Only responsive bids will be considered for award. A responsive bid submission shall contain at a minimum:

· SF114 completed and signed.

· SF114A completed.

· JCCS proof of registration.

· The bid must remain valid 90 calendar days from the bid opening unless otherwise modified or cancelled.

· SF 114 and SF 114A are attached to the IFB

When to Send Bid:

Bids must be in the possession of the Agency’s Public Sales Contracting Division by the offer closing date and time specified in this IFB. If the bid is not submitted on time, it shall be considered non-responsive. Late rules are outlined in FAR 52.212-1(f). Pay particular attention to the provisions that relate to the timing of e-mail submissions.

How to Modify/Cancel Bid:

In addition to SBR Part 3, Articles B and C, by submitting a new bid in the same manner as the previous bid. Separately, without disclosing bid amounts, notify the SCO of the modification. To cancel a bid, submit a zero (0) bid in the same manner as the original bid. Notify the SCO of the bid cancellation (specify date, time, and method of bid submission).

Bid Evaluation:

A responsible bidder is one that has the necessary organization, experience, financial resources, accounting process, operational controls, technical equipment and facilities, or the ability to obtain them, to perform the requirements of the sales contract, has no disqualifying factors (i.e., is not suspended, debarred or an ineligible transferee) and able to pass the Agency’s vetting process. A responsive bidder is one that has complied with all instructions for properly submitting a bid. Submitting the highest bid price does not convey any special right nor does it imply that the Purchaser shall be the primary removal company or exclusively allowed to remove throughout the term of this contract. The Government reserves the right to reject any bids that are not in the best interest of the Government. The general standards in FAR Part 9 on contractor responsibility determinations that are applicable to procurement contracts are not directly applicable to sales contracts awarded under 40 U.S.C. § 704 but may be considered by the Sales Contracting Officer in evaluating bidder responsibility.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid inclusive of all lines unless a determination is made to reject the bid under SBR Part 2, paragraph 3.

Ineligible Bidder:

Bidder will not be eligible for award if they are:

Officially indebted to the Government.

Excluded from Federal programs by the General Services Administration as identified in the System for Award Management at https://sam.gov/.

Subject to denial, suspension, debarment, or other sanctions pursuant to export control and related laws, regulations, or orders administered by the DOS, DOC, DHS, or USTD. The DOS, DOC, DHS, and USTD name these entities, individuals, and countries in the Federal Register and at the following website: Consolidated Screening List Search Engine (https://legacy.export.gov/csl-search).

· Not registered as a vendor with the Joint Contracting and Contingency Services (JCCS) at time of bid submission or not able to maintain an acceptable rating in the JCCS system. For more information, please refer to the JCCS page at: https://www.jccs.gov/olvr/default.aspx

Pre-Award Survey:

The Agency will conduct a Pre-Award survey of only the Apparent High Bidder. The SCO will provide notification that you are the Apparent High Bidder (AHB), and Statement of Intent (SOI) DLA Form 2536 will be included in the notification. The SOI must have parts 1-6 completed and signed. The Pre-Award survey may be conducted at the AHB’s facility. The Pre-Award survey may include but is not limited to a review of facilities, equipment, financial capability, quality assurance, safety, environmental responsibility, and transportation capabilities.

The Apparent High Bidder shall cooperate in the Pre-Award process by assisting in arrangements and/or by providing requested information in a timely manner. Be advised that the Pre-Award survey and providing documents to the Government is part of the evaluation to determine responsibility and is not a guarantee of contract award.

The Apparent High Bidder must have received an acceptable clearance through the JCCS screening process and/or must meet other applicable requirements to be eligible for base access to the installation(s) from which removals will occur prior to being found affirmatively responsible.

To facilitate the Pre-Award Survey, you have ten business days to:

· Complete and return SOI to the SCO.

· Complete and return FAR Provision 52.204-24.

Alternate or Additional Destination:

Should Purchaser desire to use an alternate or additional destination at any time during the performance period, Purchaser will provide an updated SOI. Purchaser is not authorized to use a facility that has not been through the ERD process.

Necessary Licenses, Permits and Certifications Shall be Reviewed:

Prior to the award of a contract, the SCO or his authorized representative shall determine whether the potential Purchaser has the necessary permits/licenses, experience, organization, and technical qualifications (either through its own facilities or facilities of a sub-contractor) to perform the work specified in this contract and is capable of complying with the applicable Host Nation, state and local laws, ordinances, and regulations.

If at any point the SCO determines the bidder that submitted the apparent high, responsive bid cannot be found responsible, the next highest bidder will be assessed in the same pre-award survey process. This same process of vetting the next highest responsive bidder may continue, at the sole discretion of the Sales Contracting Officer, until a responsive bidder is identified and is determined to be responsible.

Contract Award:

The SCO shall determine if each bid is responsive and responsible prior to award of the contract. The contract shall be awarded to the highest responsive, responsible bid. In the event of termination of the original Purchaser, the SCO may award the contract to the next highest responsive, responsible bidder if bids have not expired, and such award is otherwise determined to be in the Government's best interest.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid per contract line item unless a determination is made to reject the bid under provision in Title 40, U.S.C., Chapter 7.

Under Title 40, U.S.C., Chapter 7, the Agency reserves the right to accept or reject any or all bids. The Agency may reject any or all bids when such action is advantageous to the Government, or when it is in the public interest to do so.

When you have successfully completed the pre-award assessment as the apparent high bidder, you will receive a Statement indicating the amount of payment due. Submit payment within ten business days of the Statement.

When payment is posted and confirmed by the SCO; and all other vetting has been completed, the Post-Award Conference for the Start of Work meeting will be scheduled.

Post-Award Conference:

The Government shall conduct a post-award conference within 10 calendar days after award. The purpose of the conference is to ensure the Purchaser fully understands the terms and conditions of this contract. The Agency shall determine the method, date, time, and location of the post award conference. The Purchaser is responsible for any cost incurred by their organization and staff. The Government shall not provide any compensation for costs incurred to attend meetings.

PARTIES TO THE CONTRACT

Purchaser Information:

Within 10 calendar days of the date of contract award, the Purchaser shall provide the Agency the following information: Designation of key persons, to include their full name, title, telephone number, email address and a synopsis of their duties under the contract. Purchaser shall provide the SCO notification of any changes to the above within 10 calendar days of the change.

Contract of Sale:

Relationship of Parties - This contract is an agreement for the sale of the material by the Agency as seller to the Purchaser. Purchaser and the Agency expressly disavow the creation of any other relationship, including without limitation principal-agent, master-servant, employer-employee, general or limited partnership, or joint venture, between the Agency and the Purchaser.

Parties to the Contract: The parties to this contract are the Agency and the Purchaser.

Authority of Sales Contracting Officer (SCO):

On behalf of the Agency, the SCO has the authority to represent the Agency and to commit the Agency to take such actions as permitted or required and to extend or waive timing requirements or deadlines as may reasonably be required under the performance of this contract. The exclusive representative of the Agency for all purposes under this contract is the SCO, and all notices, demands, requests, consents, approvals, declarations, reports, and other communications to the Agency from the Purchaser shall be deemed invalid unless addressed to the SCO. Communications from the Purchaser to anyone other than an SCO shall not be deemed received by the Agency.

Authority of Sales Point of Contact (SPOC):

The SCO designates the SPOC to provide direct oversight of the Purchaser and/or their agents to ensure they meet the terms and conditions of the contract. The SPOC does not have the authority to make binding contractual obligations, such as adding, deleting, or modifying terms and provisions in this IFB. All changes or modifications to contractual provisions in this IFB must be approved in advance by the SCO.

CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND REQUIREMENTS

Payment:

Purchaser shall provide the Agency a payment in the amount specified on the Notice of Award. The payment shall be in the form of a guaranteed instrument (cashier’s or certified check), Electronic Funds Transfer (EFT), or via wire payment. Payment options and instructions will be provided to the apparent high Bidder with the Notice of Award. This is a one-time sale full payment must be received before the removal of any property.

Insurance and Bond Contract Requirements:

Purchaser shall obtain the minimum coverage specified unless the Agency approves a variance from such minimum coverage. Purchaser shall obtain and maintain the insurance and bond requirements throughout the performance period.

CONTRACT PERFORMANCE

Performance Period:

The Purchaser shall have 90 calendar days to remove the material specified in this IFB. There are no extension options available. The SCO may extend the removal period for extenuating circumstances. Prior to the end of the removal period, a written request for extension must be received from the Purchaser detailing the circumstances that delayed removal.

The Government intends that a single award will be made to a single responsive and responsible bidder who bids the highest cumulative average for all seventy-three (73) items listed in A4.

Regulatory Compliance:

The Purchaser shall assume full responsibility and liability for compliance with all applicable Host Nation, state, local codes, DoD regulations, and the Environmental Final Governing Standards for Jordan (as amended) pertaining to the health and safety of personnel and environmental management during the execution and loading operations. All work shall be completed and performed IAW the best practices of the trade and in compliance with all applicable Host Nation, state, local codes and IAW regulations.

Environmental and Safety Notice:

It is the responsibility of the Purchaser to ensure that the ultimate end use of the property is performed in an environmentally compliant manner. As such, prior to the award of any hazardous item, each high bidder’s premises and/or the intended disposal facility may be subject to an on-site inspection by a representative. All Bidders/Purchasers are advised that they must comply with all applicable Host Nation, state and local laws, ordinances, regulations, and the Environmental Final Governing Standards for Jordan (as amended) with respect to human safety and the environment during the processing, use, or disposal of material purchased from the DoD.

PAYMENTS

The Billing Cycle:

This is a one-time sale; full payment must be received prior to the removal of any property. The Notice of Award is the only invoice or billing document.

Types of Acceptable Payments:

All payments, including those for storage charges, liquidated damages and interest shall be in U.S. currency. Acceptable forms of payment include Electronic Fund Transfer (EFT), Bank Account (ACH), cashier’s check, certified check, travelers check, bank draft, money order or credit card (Master Card, Visa, Discover Card, and/or American Express).

Make checks payable to the U.S. Treasury are acceptable. When using a credit card method of payment, the credit card number, credit card security code (3-or 4-digit code on the back of the card), name as printed on the credit card, and the expiration date shall be provided. The U.S. Treasury limits all credit card transaction to $24,999.99.

Transactions greater than $24,999.99 cannot be split into two or more credit card transactions. Bidders whose payment is accompanied by a letter of credit or who have on file an approved bid bond (SF 24 or SF 34) may make their payments by uncertified…