REQUEST FOR PROPOSALS

FOR

Jones County Sheriff’s Office Roof Recover

(Location: 123 Holmes Hawkins Dr., Gray, Georgia 31032)

Request For Bid Proposal Number

25JCCU01RF386

Owner’s Contact: Chief Deputy Earl Humphries

Jones County Sheriff’s Office 123 Holmes Hawkins Dr., Gray, GA 31032 478-986-3489, ext. 223

Email: earl@jcsheriff.org

Architect: Mr. Bryce McQueen, AIA, NCARB

Merik Incorporated, 3225 Shallowford Rd., Suite 820 Marietta, GA 30062 Bmcqueen@merikinc.com

Consultant: Mr. Jody Usry

Merik South Incorporated, P.O. Box 1060, 1130 W. White Rd.

Byron, GA 31008

Jusry@merikinc.com

Issue Date: October 29, 2026

Jones County Sheriff’s Department

Roof Recover

TABLE OF CONTENTS

SPECIFICATIONS

Section No. Title 000000 Project Title Page 004000 Instructions to Bidders 004001 Bid Form Appendices 007200 General Conditions

011100 Summary of Work 012300 Price and Payment Procedures 012500 Product Options and Substitutions 013000 Project Management and Coordination 017000 Contract Close-out 017410 Contractor Warranty and Work Forms 024000 Roof Demolition 061000 Rough Carpentry 075400 Fleeceback TPO Single Ply Roofing 076000 Flashing and Sheet Metal 079200 Sealants and Caulking 099100 Exterior Painting 264100 Lightning Protection

Appendix 1

DRAWINGS

Jones County, Georgia Local Preference Ordinance

Sheet No. Title A000 Cover Sheet A001 Project Information and Overall Roof Key Plan A100 Enlarged Partial Roof Plan A101 Enlarged Partial Roof Plan A150 Wind Uplift Plan A200 Tapered Roof Plan A300 Details - Miscellaneous A301 Details – Typical A302 Recover/Reroof Details – Perimeter & Drainage A303 Recover/Reroof Details – Penetrations

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MERIK PROJECT NO. 25JCCU01RF386 INSTRUCTIONS TO BIDDERS

to include replacement of skylights and the removal of the wooden stairs at Roof Area A and a new wall ladder installed at the same location.

1.3 Proposal Certification

Jones County certifies that competitive sealed proposals will be submitted in response to this RFP. All proposals submitted pursuant to this request will be made in accordance with the provisions of this RFP.

1.3a Bidnet Registration (Georgia Purchasing Group’s Management System) In the spirit of continuous improvement, Jones County has partnered with the Georgia Purchasing Group to post bid opportunities. Jones County welcomes all Offerors and invites you to register on the Georgia Purchasing Group website. To register at no charge, simply follow the registration path and select the "Limited Access" option which will provide you with automatic e-mail notification at no charge. This option will alert you anytime you match with new bid opportunities from Jones County and any other participating agencies.

For assistance, please contact Bidnet Direct’s Offeror Support Department at 800-835-4603 (Option 2).Offerors are to be registered with Bidnet, https://www.bidnetdirect.com/georgia/jonescounty,

1.4 Schedule of Events

This Request for Proposals will be governed by the following schedule:

PROPOSED DATES

Oct. 29, 2026 Release of Request For Bid Proposal

Nov. 13, 2026

2:00 pm

Prebid Meeting & Site Visit

Merik, Inc. to conduct meeting.

(The schedule for the mandatory Pre-Bid site visit is contained in the published Invitation for Proposals from Jones County.)

Nov. 27, 2026

2:00 pm

Deadline for Written Questions (from Offerors) Send questions to:

Jusry@merikinc.com

Dec. 04, 2026

2:00 pm

Answers to Written Questions Posted on:

Georgia Procurement registry & Bidnet Direct (Register prior to bidding)(Posted as they are received).

Dec. 21, 2026

3:30 pm

Proposals Due - Scheduled Bid Proposal Opening Date

E-Verify and Bid Number must be printed (written) on outside of proposal envelope.

Bids will be opened after cut off. Merik Rep should attend. Bids will be opened immediately following close of bids.

1.5 Restrictions on Communications with Staff/Questions

All questions about this RFP must be submitted in the following format:

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1. Company Name

2. Question

3. Citation of relevant section of the RFP, Plans or Specifications.

All questions regarding the RFP should be directed to Jody Usry by email (jusry@merikinc.com).

To ensure that all prospective Offerors receive the same information, official responses will be provided through one (1) formal Addendum, published by Jones County Purchasing on both solicitation platforms on the established deadline date for “Written Questions”.

Jones County will not post questions and answers as they are received, and individuals employed by or representing the County will not provide separate responses to prospective Offerors outside of the published Addendum. Individual email or verbal responses to Offerors will not be allowed. No questions other than those in a written format will be accepted and binding upon Jones County.

If a question requiring an official response is raised during the Pre-Bid meeting, the question should be submitted in writing so that it can be addressed in the published Addendum and become part of the official solicitation record. Pre-Bid meeting minutes will be prepared, with an attendance record, and maintained on file.

From the issue date of this RFP until a Offeror is selected and the selection is announced, Offerors are not allowed to communicate for any reason with any Jones County staff member except through the Issuing Officer named herein, or during the Offeror's conference, or as provided by existing work agreement(s). Jones County reserves the right to reject the proposal of any Offeror violating this provision.

1.6 Definition of Terms

Jones County- Jones County Board of Commissioners OCGA – Official Code of Georgia Annotated (State Statute) Offeror – Respondent to this Request for Proposal RFP – Request for Proposal

1.7 Background

For information on the Jones County Board of Commissioners, visit:

https://www.jonescountyga.org/board-of-commissioners

1.8 Mandatory Site Visit

All Offerors submitting proposals are required to attend the mandatory site visit. At the site visit, all Offerors will meet with County personnel and the roof consultant for this project. Offerors who fail to participate in the mandatory Pre-Bid site visit will not be considered for award. The schedule for the mandatory site visit is contained in the published invitation from Jones County

1.9 Non-Performance

Jones County reserves the right to declare the Offeror in default and discontinue any or all services under a contract resulting from this bid if products or services are unsatisfactory or otherwise determined to be detrimental to the health and welfare of visitors or County personnel. Failure to provide all contract-required items in a timely manner and as specified shall constitute unsatisfactory service. Upon completion of the project and before acceptance and final payment will be made, the successful Offeror shall clean and remove from the work site, all surplus and discarded materials, temporary structures, and debris.

1.10 Bonds

Bid Bond: Not less than ten percent (10%) of the total contract amount.

Performance and Payment Bonds: One hundred percent (100%) of the total contract amount.

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1.11 Insurance

The selected Offeror shall provide and maintain the following insurance requirements. These insurance requirements will be a part of the contract agreement “AIA Document A105-2007

Standard Form of Agreement Between Owner and Contractor in conjunction with AIA Document A201-2007 General Conditions”.

Upon selection of Offeror, they will be notified of the necessity to provide required insurance. Proof of insurance shall be provided within fifteen (15) business days from the date of notification to the Offeror.

1.11.1 The following requirements apply to any and all work under the contract agreement by the Offeror and Sub-Contractors of any tier:

a. Any and all insurance required shall be maintained during the entire length of the contract agreement, including any extensions thereto, and until all work has been completed to the satisfaction of Jones County. Any and all insurance must be on an occurrence basis. Prime Offeror or its Subcontractors shall not commence any work of any kind under a contract until all insurance requirements contained within the solicitation have been complied with.

b. Jones County shall be covered as an Additional Insured under any and all insurance required by the contract agreement. Confirmation of this shall appear on all certificates of insurance and on any and all applicable policies.

c. Jones County shall be given no less than thirty (30) days’ notice of cancellation. Jones County shall be given not less than thirty (30) days prior written notice of material changes of any insurance required of the Offeror under this Request for Qualifications and Proposals.

d. Each and every agent shall warrant when signing the certificate of insurance that he is acting as an authorized representative on behalf of the companies affording insurance coverage under the contract agreement referenced herein this Request for Qualifications and Proposals and that he is licensed by the State of Georgia to conduct insurance business in the State of Georgia and that the companies affording insurance coverage are currently licensed by the State of Georgia and are currently in good standing with the Commissioner of Insurance for the State of Georgia.

e. Any and all companies providing insurance required by a contract must meet the minimum financial security requirements as set forth below. The rating for each company must be indicated on the certificate of insurance.

For all contracts, regardless of risk, companies providing insurance under this contract must have a current:

1. Best’s Rating not less than A; and

2. Best’s Financial Size Category not less than Class VIII.

f. In the event the Offeror neglects, refuses, or fails to provide the insurance required by the

Contract Documents, or if such insurance is cancelled for any reason, Jones County shall have the right, but not the duty, to procure the same, and the cost thereof shall be deducted from moneys then due or thereafter to become due to the Offeror or shall have the right to cancel the contract agreement.

1.11.2 Worker’s Compensation and Employer’s Liability Insurance: The Offeror shall procure and maintain

Worker’s Compensation and Employer’s Liability Insurance in the following limits. Such insurance is to cover each and every employee who is or may be engaged in work under the contract.

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Worker’s Compensation Limits: Statutory

Employer’s Liability Limits:

Bodily Injury by Accident $1,000,000 each accident Bodily Injury by Disease $1,000,000 each employee Bodily Injury by Disease $1,000,000 policy limit

CONTRACATOR waives all rights against Owner and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the workers compensation and employer’s liability or commercial umbrella liability insurance obtained by Offeror pursuant to this agreement.

1.11.3 Commercial General and Umbrella Liability Insurance: The Offeror shall procure and shall maintain commercial general liability (CGL) and if necessary, commercial umbrella insurance with a limit of not less than $1,000,000 each occurrence, $2,000,000 aggregate, as shall protect him and any Subcontractor performing work covered by this Contract from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from operations under the Contract Agreement, whether such operations are by himself or by any Subcontractor or by anyone directly or indirectly employed by either of them.

a. Comprehensive Form

b. Contractual Insurance

c. Personal Injury

d. Broad Form Property Damage

e. Premises – Operations

f. Completed Operations

This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by Automobile Liability under the contract. Policy coverage must be on an occurrence basis.

Offeror waives all rights against Owner and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by commercial general liability or commercial umbrella liability insurance maintained pursuant to this agreement.

Disposition: Certificate(s) of insurance must be sent to Owner with properly executed Contract Documents.

1.11.4 Business Auto and Umbrella Liability Insurance: The Offeror shall procure and shall maintain business automobile liability, and if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each occurrence, $2,000,000 aggregate.

Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

Offeror waives all rights against Owner and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by Offeror pursuant to this agreement or under any applicable auto physical damage coverage.

Disposition: Certificate(s) of insurance must be sent to Owner with properly executed Contract

1.11.5 Endorsement of Casualty/Liability Policies: There shall be attached to and made a part of every CASUALTY/LIABILITY INSURANCE POLICY an endorsement of the insurance company in accordance with the specimen shown in “Attachment A”.

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1.11.6 Hold Harmless Agreement: The Offeror shall Hold Harmless Jones County from any and all claims, suits, actions, damages, liability and expenses in connection with loss of life, bodily or personal injury or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the performance of this contract. The Offeror’s obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion of omission from any policy of insurance.

2.0 MANDATORY REQUIREMENTS

This section identifies all mandatory requirements which must be addressed in the proposal before further consideration will be given. Each response must reference the item number to which it is in reference.

2.0.1 Detailed Description of the Proposed Roofing System

All portions of the roofing system must be in compliance with the drawings and specifications for the project.

2.0.2 Costs

Provide Base Costs along with the requested Alternates and Unit Pricing shown in Appendix A of the Bid Forms.

Successful bidders must provide a “turnkey job.” Price offered should include all labor and materials to complete the entire project. Price offered should include all shipping and handling charges, F.O.B. destination, delivery, uncrating of products and installation at the site. All pricing shall be in accordance with all applicable County, state, and federal codes.

2.0.3 Timeline

Offerors shall include an estimated timeline of events including tear-off, deliveries, beginning installations, and completion date.

2.0.4 Experience/References

Jones County requires a high level of service and support from the successful Offeror. Offerors must have worked in a Law Enforcement Detention environment and include examples including photos of work completed on other detention centers, and a list of three references from current projects. Each reference must contain the reference’s name, address, telephone number, and point of contact. This may be waived if three or more projects have been completed by the Offeror for Jones County in the past two years.

2.0.5 Site Management

The successful Offeror will be responsible for managing the site and coordinating all construction activities in cooperation with Jones County.

2.0.6 Changes/Issues

The successful Offeror shall report to Mr. Jody Usry, jusry@merikinc.com- Merik, Inc. and Chief Deputy Earl Humphries, earl@jcsheriff.org , during the execution of this project and shall update and submit to both parties any proposed changes or express any issues concerning the original Bid

2.0.7 Removal of Packaging and Debris

The successful Offeror shall keep the work site and surrounding area free from accumulation of waste materials and debris during this project. Once project is complete, all debris and garbage must be removed from the building.

2.0.8 Company Background and Experience

Offeror will describe their background, relevant experience, and qualifications, including, but not limited to the following:

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2.0.9 Company Structure

The Offeror will include in the proposal the legal form of their business organization, the state in which incorporated (if a corporation), the types of business ventures in which the organization is involved and the office location that will be the point of contact during the term of any resulting contract.

2.0.10 Experience

The Offeror must include in the technical proposal the number of full consecutive years they have been operating under their current business name.

The Offeror will provide a list of at least three clients for whom similar services, as detailed in this RFP, have been provided during the past three years. The list must include:

1. Dates of service

2. Name of contact person

3. Title of contact person

4. Phone number of contact person

The Offeror will also disclose any services terminated by the client(s) and the reason(s) for termination.

2.0.11 Business Litigation

The Offeror will disclose any involvement by the organization or any officer or principal in any material business litigation within the last five (5) years. The disclosure will include an explanation, as well as the status and/or disposition.

2.0.12 Pre-Bid Meeting Attendance

It is MANDATORY that the Offeror attend the Pre- Bid Meeting

2.1 PROPOSAL FORMAT

2.1.1 Technical proposal shall include the following:

1. Full name and address of the Offeror.

2. Cost Proposal – Appendix A

3. Proposal Certification – Appendix B

4. Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) – Appendix C

5. Local Vendor Preference Form

6. Affidavit of Eligibility

7. A brief, concise summary of two (2) pages or less of the proposal.

8. Response to each item listed in the Mandatory Requirements Section 2 of this RFP numbered and labeled.

9. A list of requested services from Jones County (i.e. removal of equipment if needed, electrical work, including temporary power).

10. Contractor Bid Submittal Form

3.0 PROPOSAL SUBMISSION AND EVALUATION

3.1 Process for Submitting Proposals

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3.1.1 Preparation of Proposal

Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete proposal. The Offeror is solely responsible for the cost of responding to this RFP. Reimbursement for cost of preparation of response will not be made.

3.1.2 Mailing or Hand Delivery of Proposal

If the Proposal is mailed by certified U.S. Postal Service or hand delivered, please address your bid as shown below:

Mr. Jody Usry c/o JONES COUNTY BOARD OF COMMISSIONERS

166 INDUSTRIAL BLVD.

GRAY, GA 31032

“RFP – Jones County Sheriff’s Office Roof Recover Project”

NOTE: IF MAILING, HAND DELIVERY, OR DELIVERY BY ANY OTHER MEANS IS DELAYED BEYOND THE DATE AND HOUR SET FOR BID OPENING, THE PROPOSAL WILL NOT BE CONSIDERED VALID AND WILL

BE DISQUALIFIED.

3.2 Evaluation Process

The evaluation of proposals received on or before the due date and time will be conducted in the following phases.

3.2.1 Administrative Review

Jones County’s representative, Mr. Jody Usry – Merik, Inc., will be responsible for the administrative review. Items to be reviewed:

1. Submitted by deadline.

2. Mandatory Pre-Bid Meeting was attended.

3. All required documents have been submitted.

4. All documents requiring an original signature have been signed and are included.

3.2.2 Mandatory Requirements Review

Proposals, which pass the administrative review, will then be reviewed by the Evaluation Team to ensure all requirements identified in Section 2 have been addressed satisfactorily.

3.2.3 Proposal Evaluation

Jones County’s designated representative, Mr. Usry/Merik, will be responsible for evaluating the submitted proposals in accordance with the criteria established in the RFP, completing the proposal tabulation, completing the applicable scoring forms, and coordinating the evaluation/scoring committee process. Mr. Usry will also provide the recommendation for award..

The following are the maximum possible points of each category:

Experience: Experience in similar projects 10 Points

Schedule: Proposed Start and Duration of the project.

20 Points

Cost: Fees for providing full scope of work 40 Points References: 5 Points Local Preference 25 Points Total 100 Points

3.3 Rejection of Proposals/Cancellation of RFP

Jones County reserves the right to reject any or all proposals, to waive any irregularity or informality in

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MERIK PROJECT NO. 25JCCU01RF386 INSTRUCTIONS TO BIDDERS

a proposal, and to accept or reject any item or combination of items, when to do so would be to the advantage of Jones County. It is also within the right of Jones County to reject proposals that do not contain all elements and information requested in this document. Jones County reserves the right to cancel this RFP at any time. Jones County will not be liable for any cost/losses incurred by the Offerors throughout this process.

4.0 TERMS AND CONDITIONS

4.1 RFP Amendments

Jones County reserves the right to amend this RFP prior to the proposal due date.

4.2 Proposal Withdrawal

A submitted proposal may be withdrawn prior to the due date by a written request to the Issuing Officer. A request to withdraw a proposal must be signed by an authorized individual.

4.3 Cost for Preparing Proposals

The cost for developing the proposal is the sole responsibility of the Offeror. Jones County will not provide reimbursement for such costs.

4.4 Contract

Jones County intends to use Consensus Docs 200 Standard Agreement and General Guidelines with the successful bidder. Any exceptions to the contract should be identified and noted in each bidder’s proposal.

4.5 Conflict of Interest

If an Offeror has any existing client relationship that involves the Jones County Commission, the Offeror must disclose each relationship.

4.6 Compliance with Laws

The Offeror will comply with all State and Federal laws, rules, and regulations.

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MERIK PROJECT NO. 25JCCU01RF386 BID FORMS

SECTION 004001

Appendix A

COST PROPOSAL

RFBP #25JCCU01RF386

JONES COUNTY SHERIFF’S OFFICE ROOF RECOVER PROJECT

Contractor Full Name and Adress

Description Quote in words

( i.e.: nine thousand, two hundred, fifty)

Numeric Quote

(i.e. :$9,250.00)

BASE COST

ADD ALTERNATES

ADD ALTERNATE ONE: Install a Marquee-lok blind-fastened metal wall panel system by McElroy or an approved equal at high walls that have exposed face brick and EPDM in lieu of new two-piece reglet flashings at brick walls and continuous plywood sheathing and TPO overlay at EPDM covered walls. Include new two-piece receiver flashing at base of metal panels. Provide shop drawings and product data for review.

Total Addition

ADD ALTERNATE TWO: Upgrade the roof membrane from a 60-mil fleece backed TPO membrane to a 45-mil fleece backed KEE Fibertite membrane and associated KEE accessories and details.

Total Addition

ADD ALTERNATE THREE: Provide a No Dollar Limit on installation and materials for the new roof system in lieu of a 20-year materials-only warranty.

Total Addition

UNIT COSTS

Unit Price #01: Replace one (1) existing dome shaped skylight with a new matching dome shaped skylight as described in Deductive Alternate #1, including labor and materials.

Per Unit $

Unit Price #02: Provide new pressure treated s.y.p.

wood nailers.

Per Board Foot

Unit Price #03: Provide replacement of defective cellular concrete..

Per Board Foot

Contractor Owner / Officer

Title

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MERIK PROJECT NO. 25JCCU01RF386 BID FORMS

Address

City, State Zip

Signature of Offeror: ____________________________________________________

Printed Name of Above: _________________________________________________

(AFFIX CORPORATE SEAL)

The bidder hereby acknowledges receipt of the following addenda:

Addendum No. Dated

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MERIK PROJECT NO. 25JCCU01RF386 BID FORMS

Appendix B

(Must be included with the proposal)

PROPOSAL CERTIFICATION

I certify that I have read and understand the terms and conditions herein except as stated below. I further state that I am and/or my company is capable, able to, and will provide the requested products and/or service described herein.

I am the owner or agent of the company stated below and am authorized and empowered to contract. By my signature on this RFP, I/we guarantee and certify that all items included in my bid meet or exceed specifications.

I certify that this quotation is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a quotation for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the quotation and certify that I am authorized to sign this quotation for the Contractor.

SUBMITTED BY____________________________________ DATE _______________

TITLE________________________________EMAIL: ____________________________

COMPANY NAME________________________________________________________

ADDRESS___________________________CITY______________ST_____ZIP_______

TELEPHONE NUMBER____________________FAX NUMBER___________________

COMPANY WEBSITE _________________________

SIGNATURE _____________________________________________________________

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Appendix C

(Must be included with the proposal)

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Jones County Commission has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 2026__ in ____________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________, 2026.

NOTARY PUBLIC

My Commission Expires:

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Instructions to Bidders Specification Section 004000

Part 2.1.1.7

Provide a brief, concise summary of two (2) pages or less of the proposal:

Part 2.1.1.8

Response to each item listed in the Mandatory Requirements- Section 2:

Part 2.1.1.9

A list of requested services from Jones County (i.e. removal of equipment if needed, electrical work, including temporary power):

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CONTRACTOR BID SUBMITTAL FORM

Include with the bid and bid submittals. Failure to include this document may result in the bid being judged non-responsive.

List the manufacturer for each specified scope of work. The listed manufacturer will not be changed unless the material becomes unavailable thru no fault of the bidder.

Specification Section Manufacturer

List any subcontractor to be utilized in the specified scope of work is the bid is accepted and awarded.

The listed Subcontractor will not be changed unless the company becomes unavailable thru no fault of the bidder.

Specification Section Subcontractor Name and Phone

The bidder agrees and accepts the above statements and submits the following statement of Bidder’s qualifications for consideration of the Owner.

____________________________________________ (Authorized signature of Contractor)

____________________________________________ (Printed Name and Title)

____________________________________________ (Firm Name)

____________________________________________ (Date)

END OF SECTION

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D11

SECTION 007200

GENERAL CONDITIONS

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract and other Division 01-48 Specification Sections, and construction drawings, apply to this Section.

1.02 INTENT AND INTERPRETATION OF THE CONTRACT DOCUMENTS

A. The intent of these specifications is to describe the materials and methods of construction required for the performance of the work.

B. Where discrepancies exist in the contract documents, the more stringent requirement shall apply. Refer to contract documents for appropriate procedure to obtain clarifications.

1.03 DEFINITIONS

A. The term “Owner” is The Jones County, GA Board of Commissioners and includes the Owners' authorized representative.

B. The terms “Consultant” and "Owner's Representative" refer to Merik, Inc., unless noted otherwise.

C. The term “Contractor” as used herein shall apply to the bidder who has been awarded, and executed, a Contract to provide Work for this project. The term "Contractor" refers to the Contractor or the Contractors authorized representative for the project.

D. The "Contract" refers to the entire executed agreement between the Owner and Contractor. The agreement consists of documents specifically identified by the Owner provided agreement as Contract Documents. The Contract only includes the Owner and the Contractor and can only be changed by written Change Order signed by both Parties.

E. The term "Contract Sum" refers to the price stated in the Contract for the Work of the Contractor.

F. The term "Change Order" refers to a written instruction to the Contractor issued after the execution of the Contract with authorizes the addition, deletion, or revision of Work, and/or an adjustment to the Contract Sum or contract time. Change Orders must be signed by both the Owner and Contractor and only the Owner may execute a Change Order. Contractor must initiate the Change Order process by submitting any Owner requested documentation.

G. The term "Addendum" or "Addenda" refers to written or graphic information issued to clarify, revise, add to, or delete, information in the Project Manual, Owners front end documents, or other procurement or bid documents prior to the opening of bids or proposals.

H. The term "Contract Documents" refers to the documents that the Owner provided Contract agreement is based on which includes the written Owner/Contractor agreement, contract or proposal, any required bonds, General Conditions, Supplementary Conditions, Special Conditions, Project Specifications, Project Drawings, Project Diagrams, Project Key Plans, Addenda, and Change Orders.

I. The term "Defective Work" refers to materials or products that do not meet the specific requirements of the Contract Documents including their installation and performance.

J. The term "Project" is the entire body of work identified by the Contract Documents.

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D22

K. The term "Project Manual" identifies all written Contract Documents provided by the Owner and Consultant to be used by the contractor to perform the Work of this Project.

L. The term "Specifications" identifies the portion of the Contract Documents that identify, in writing, the standards of quality and performance for the products, materials, systems, and workmanship required to meet the Contract requirements for the Work of this project.

M. The term "Work" identifies the activities required by the Contract Documents for the Project.

This includes all labor, materials, equipment, and other items and services needed by the Contractor to meet the requirements of the Contract for the Project.

N. The term "Work Area" identifies the physical area where the Work of the project will be performed, including any on-site staging, contractor parking, or material or equipment storage areas.

O. The term "Furnish" means to supply, and deliver to the project site, ready for installation.

P. The term "Install" means to place in a completed, final position, ready for service and use.

Q. The term "Provide" means to furnish and install ready for intended service and use.

R. The term "Entity" refers to a generic term identifying companies, contractors, subcontractors, or agencies involved in the Work process of this project, whether a party to the Contract or not.

S. The term "Party" refers to the signer of the Contract that the Work of this Project is based on.

T. The terms "Installer" and "Subcontractor" refer to entities that the Contractor has designated to perform any portion of the Work of this Project covered by the Contract.

1.04 OWNER REPRESENTATIVE STATUS

A. The Owner's Representative shall have general Rights of Inspection of the work and is the agent of the Owner in all matters pertaining to the work as provided in the Contract Documents.

B. The Owner's Representative has the authority to stop work whenever such stoppage may be necessary to ensure the proper execution of the contract and shall have authority to reject any and all materials, whether worked or unworked, if such materials are not in accordance with the plans and specifications.

1.05 VERIFICATION OF DIMENSIONS AND ELEVATIONS

A. Dimensions and elevations indicated on the drawings in reference to existing structures or utilities are the best available data obtainable but are not guaranteed by the Owner's Representative and the Owner's Representative will not be responsible for their accuracy.

B. Before proposing on any work dependent upon the data involved, the Contractor shall field check and verify all dimensions, grades, lines, levels or other conditions of limitations at the site to avoid construction errors.

C. If any work is performed by the Contractor or any of his/her sub-contractors prior to adequate verification or applicable data, any resulting extra cost for adjustment of work as required to conform to existing limitations, shall be assumed by the Contractor without reimbursement or compensation by the Owner.

1.06 RESPONSIBILITY FOR MEASUREMENTS AND QUANTITIES

A. The bidding Contractor shall be solely responsible for all accuracy of all measurements and for estimating the material quantities required to satisfy these specifications.

1.07 PROTECTION

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A. The Contractor shall use every available precaution to provide for the safety of property Owner, visitors to the site, and all connected with the work under the specification.

B. Existing facilities shall remain operating during the period of construction. All access roadways must remain open to traffic unless otherwise permitted.

C. In those areas where materials will be raised to work areas above finish grade, a protective covering shall be placed from the base of the wall extending up and over the top edge of the roof, or above the work area. This coverage shall be adequate to ensure that exterior walls and adjacent surfaces do not become stained or soiled during Work operations. Protect surfaces at finished grade in similar manner.

D. Barricades shall be erected to fence off all construction areas from operations personnel.

1.08 HOUSEKEEPING

A. Keep materials neat and orderly.

B. Remove scrap, waste and debris from project area.

1.09 CONDITION OF SITE

A. The bidders shall visit the site before submitting their bids and determine the field conditions affecting their work. In considering the bids, the Owner will assume that the bidders are aware of all items, pertinent to their work and have made allowance for same in their bids.

1.10 INSPECTION

A. Where the drawings or specifications require the inspection and approval of any work in progress by the Owner's Representative, the Contractor shall give that Representative ample notice to allow for scheduling the inspection, which shall be made promptly to avoid delay of work. If work has progressed without the required inspections or approval by the Representative, it shall be uncovered for inspection at the Contractor's expense.

B. Uncovering of work not originally inspected or uncovering questioned work may be ordered by the Owner's Representative and it shall be done by the Contractor. If examination proves such work to be incorrectly done or not done in accordance with the plans and specifications, the Contractor shall bear all cost of the reexamination. If the work is proven correctly installed, all such costs shall be the responsibility of the Owner.

C. The Contractor shall notify building Owner, in writing of any defects in the substrate, and work shall not proceed until defects have been corrected.

D. Do not install new materials until all unsatisfactory conditions are corrected. Beginning work constitutes acceptance of conditions.

E. Check projections and substrates for inadequate anchorage, foreign material, moisture, or unevenness that would prevent quality and execution of new Work.

F. Start of work by the Contractor shall imply approval of substrates and site conditions; and no claim in this respect will be considered valid in case of failure of the new components within the guarantee period.

G. Noncompliance with the terms of this specification and ensuing contract can result in either the cancellation of the Contract, or complete replacement of the defective areas at the Contractor's expense. In the event of cancellation, the Owner will not be obligated to compensate the Contractor for any work undertaken in a defective manner.

H. Damages caused by water infiltration resulting from the failure of the Contractor to secure each day's work in a weather tight manner, will be corrected at the Contractor's expense.

Included as damages will be all labor costs incurred by the Owner as a result of such water infiltration.

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I. The Owner will require the Owner's Representative to examine the work in progress, as well as upon completion, in order to ascertain the extent to which the materials and procedures conform to the requirements of these specifications and to the published instructions of the Manufacturer.

J. The authorized Owner's Representative shall be responsible for:

1. Keeping the Owner informed on a periodic basis as to the progress and quality of the work.

2. Calling to the attention of the Contractor those matters he/she considers to be in violation of the contract requirements.

3. Reporting to the Owner any failure or refusal of the Contractor to correct unacceptable practices.

4. Conducting preliminary and subsequent job-site meetings with the Contractor's official job representative.

5. Rendering any other inspection services which the Owner may designate; and

6. Certifying, after completion of the work, the extent to which the Contractor has complied with these specifications as well as to the published instructions of the Manufacturing Company.

K. The presence and activities of the Owner's Representative shall in no way relieve the Contractor of his/her contractual responsibilities.

1.11 SAFETY PRECAUTIONS

A. All Owners’ safety rules shall be adhered to in the execution of this work. Adequate protection shall be provided, to prevent burns and skin irritation, in accordance with safety requirements.

B. Safety Requirements

1. Contractor is responsible for all safety requirements for this project.

2. All application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

3. Comply with federal, state, local and Owner fire and safety requirements.

4. Advise Owner whenever work is expected to be hazardous to Owner employees and/or operations.

5. Maintain proper fire extinguisher within easy access whenever power tools are being used.

6. ALL SAFETY REQUIREMENTS OF THE OWNER MUST BE FOLLOWED. NO

EXCEPTIONS WILL BE PERMITTED. SAFETY ORIENTATION MEETING

REQUIRED PRIOR TO PERFORMING ANY WORK.

7. THE CONTRACTOR SHALL "HOLD HARMLESS" THE CONSULTANT AGAINST

ANY LITIGATION ARISING FROM ANY ACCIDENTS DURING THE COURSE OF

THE CONTRACT.

C. The Contractor shall be responsible for guarding against fires and shall provide suitable fire extinguishers conveniently located at the site.

D. Competent operators shall be in attendance at all times equipment is in use. Materials shall be stored neatly in areas designated by the Owner and dispersed so as to present a minimum fire hazard.

E. Material loads placed on the roofs or walls at any point shall not exceed the safe load for which the load bearing assembly is designed.

F. Contractor shall conform to requirements as designated by the United States Federal Government (O.S.H.A.). Contractor shall abide by all regulations as outlined in the

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O.S.H.A. handbook and shall have a handbook on location at all times.

G. Contractors hereby acknowledged that they and their workers have undergone Safety Training and shall at all times act in compliance with all NRCA recommended safety compliance rules and regulations.

H. The Contractor shall properly notify all employees of conditions relating to Work areas with very poor condition and which will be worked on. After such notification, the Contractor must take all necessary precautions to ensure the safety of his/her employees as well as the building personnel.

1.12 WORK AREA TRAFFIC

A. After work is started, no traffic will be permitted on work areas other than what is minimally necessary for the completion of Work for this project.

1.13 PRODUCT DELIVERY, STORAGE, AND HANDLING

A. Proper storage on or off the site shall be the responsibility of the Contractor.

B. Refer to the specified requirements of Sections 01-48 of this project manual.

1.14 WORK SEQUENCE

A. Once Work is started on a section, it shall continue without undue delay until that section is completed before starting another.

B. Coordinate sequence of Work with Owner prior to start of Work.

1.15 MISCELLANEOUS UTILITIES

A. The Contractor shall be responsible for disconnection and reconnection of existing utilities that are within the work area of the Project, unless noted otherwise.

B. Electrical power will be furnished by the Owner for small tools only. All connections to the electrical system will be furnished by the Contractor.

C. The Owner will furnish potable water. Any connections to the water system shall be the responsibility of the Contractor.

D. At the completion of the work, or when the above connections are no longer required, the Contractor shall remove all connections and leave the facilities in a condition at least as satisfactory as prior to the commencement of his/her work.

E. The Contractor will provide toilet facilities.

1. The Contractor will be responsible for supplying a portable toilet on the jobsite.

2. The Contractor's personnel are not permitted to enter the building without proper authorization from the Owner or Owner's Representative.

1.16 SITE SAFETY

A. The Owner requires the Contractor to take all steps necessary to ensure the safety of people on the project property in areas adjacent to the Contractor’s work areas. The safety of all people in or around the project site is expected to be the Contractors highest priority at all times.

B. This includes but is not limited to the following.

1. Preventing access to the work area.

2. Limiting access to areas adjacent to the work area. Use of safety mechanism such as warning signs, safety cones, safety fences, safety flags, etc.

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1.17 CHANGES OR EXTRA WORK

A. The Owner may, without invalidating the original contract, order such changes or additions as may from time to time be deemed desirable. In so doing, the contract price shall be adjusted, as stated below, with all work being done under the conditions of the original contract except for such adjustments in extension of time as may be acceptable to the Owner. The value of such extra work shall be determined in one of the following ways:

1. By firm price adjustment.

2. By cost plus with a guaranteed maximum.

3. By cost with a fixed fee.

4. By unit cost.

B. If agreement is reached that the extra cost shall be handled as per methods 2, 3, or 4, the Contractor shall keep and compile a correct amount of the cost together with such vouchers, etc., as may be necessary to substantiate same for presentation to the Owner.

C. The Owner's Representative shall have authority to make minor job changes or additions as may be necessary to expedite the job providing such changes do not involve additional material cost.

D. No major change or addition shall be made except upon receipt by the Contractor of a signed order from the Owner authorizing such a change. No claims for an extra to the contract price shall be valid unless so authorized.

1.18 CORRECTION OF WORK PRIOR TO FINAL PAYMENT

A. The Contractor shall promptly remove any work that does not meet the requirements of the plans and specifications or is incorrectly installed or otherwise disapproved by the Owner or the Owner's Representative as failing to meet the intent of the plans and specifications. The Contractor shall promptly replace any such work without expense to the Owner and shall bear the cost of making good all work of other contractors, or the Owner, destroyed or damaged by such removal or replacement.

1.19 DEDUCTION FOR UNCORRECTED WORK

A. If the Owner deems it unacceptable to have the Contractor correct work that has been incorrectly done, a deduction from the contract price shall be agreed upon therefore. Such a deduction from the contract price shall in no way affect the Contractor's responsibility for defects that may occur nor his/her ability for correcting them, and damage caused by them.

1.20 CORRECTION OF WORK AFTER FINAL PAYMENT

A. The Contractor shall provide the specified warranties for this project in order to address deficiencies in the work of this project after the Owner makes final payment to the Contractor.

1.21 LIENS

A. The Contractor shall furnish the Owner with a release in full of all liens arising out of this contract or in lieu thereof, and receipts in full for all materials and labor on the job. In either case, the Contractor shall furnish an affidavit that the liens or receipts include all the labor and material for which a lien could be filed. In lieu of the above, the Contractor may at his/her option furnish a bond to indemnify the Owner against all hazards of liens. Neither part nor final payment shall in any way release the Contractor from the above obligation and in the event that part or full payment has been made and any lien remains un-discharged, the Contractor shall refund to the Owner the necessary funds to discharge such a lien including all cost and attorney's fees.

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1.22 JOB CONDITIONS

A. There is NO SMOKING allowed on the project property, and the Contractor shall be responsible for enforcement of this job rule at all times with his/her personnel.

B. Ladders: Any ladders used on this project must be in good condition. The ladder must also be fully secured at their high point all times while in use. All ladders must be O.S.H.A. approved.

C. No drugs or alcoholic beverages are permitted on the grounds.

D. The Contractor shall place necessary barriers and/or protection around or under all work areas where his/her operations involve risk of injury.

E. The Contractor will also protect the building structure from damage in the process of the job.

In the event that damage does occur to any property or equipment, or the Owner's work in process, notification must be made within two (2) working days of the incidents to the Owner and Owner's Representative.

F. During the progress of the job, if waste material and rubbish are found or damage resulting from the Contractor's operations is found, or the Contractor does not comply with the requirement by keeping the premises free of accumulations and correct the damage, it shall be the Owner's prerogative to hire personnel to do so; and the cost of this work will be…