John Deere 333 Skid Steer Accessories Scope Of Work 1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: 2/8/2021 File# 1-4352-2021

LOCATION: New Salem State Historic Site, Menard County, IL

PROJECT TITLE: Additional accessories for John Deere 333 Skid Steer

PROJECT NARRATIVE:

1) Location: New Salem State Historic Site, Menard County, 15588 History Lane, Petersburg IL 62675

2) Narrative: The Illinois Department of Natural Resources is seeking to procure additional attachments for their 333 John Deere Skid Steer from an Authorized John Deere Dealer

3) The successful bidder will deliver and demonstrate the equipment to New Salem State Historic Site, 15588 History lane, Petersburg, Il 62675

SCOPE OF WORK:

A. Base Bid

1) Description: All attachments must be original John Deere parts, supplied by a John Deere Authorized dealer 2020 John Deere GR84B 84-inch root grapple, 2020 John Deere PA30 AUGER, SKID STEER UNIVERSAL MOUNT - PA30B, 2020 JOHN DEERE KV15766 12" HEAVY DUTY AUGER BIT - HEX SHANK

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications: Only from authorized John Deere Dealer, items as described above, must be complete with pieces/parts/miscellaneous fittings/hoses to allow and complete attachment to machine

B. Project Instructions and Notes:

Site Hours, Site Access, Coordination of Work Activities:

Site Hours: The Lincoln’s New Salem State Historic Site is managed by the Illinois Department of Natural Resources. Site hours: Monday-Friday, 8:00 AM - 2:30 PM.

Coordination of delivery: all access requirements, parking, staging, location of shipping /delivery will be coordinated and scheduled with the site superintendent.

C. Deliverables and Staff Training:

Upon Delivery of equipment the vendor must supply a minimum of two hours for each item for staff training, demonstrating hook up and operation, and the routine maintenance of each attachment.

D. Shop Drawings/owner’s manuals: 3 sets of owner’s/maintenance manuals should be supplied with each piece of equipment, and signed documentation of warranty start/expiration date.

E. Warranty:

Workmanship, materials, and equipment in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date.

G. Small Business Set-Aside:

The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

H. Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

I. Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

K. Bid Submittal Bids must be submitted electronically on BidBuy

M. Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Steve Hayden at steve.hayden@illinois.gov . ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.