JOFOC Under SAT (BankScan)_Redacted.pdf

JOFOC No.:

Version MAR 2025

JUSTIFICATION FOR OTHER THAN FULL AND OPEN

COMPETITION (JOFOC) 1 – UNDER THE SIMPLIFIED

ACQUISITION THRESHOLD (SAT)

JOFOC NUMBER2: ATF-

PROCUREMENT REQUEST (PR) NUMBER: DJA-26-AFIS-PR-0428

CO: AMANDA BOSHEARS/ AMANDA.BOSHEARS@ATF.GOV

COR/GTR3:

DATE: June 3, 2026

This acquisition is conducted under the authorities for procurements under the Simplified Acquisition Threshold (SAT) in accordance with Federal Acquisition Regulation (RFO) Part 12 for other than full and open competition (including brand name) and not using Federal Supply Schedule (FSS) also known as the GSA Schedules Program or the Multiple Award Schedules (MAS) and RFO Part 8 – Required Sources of Supplies and Services to meet the agency’s needs.

1. Identification of the agency and contracting activity.

Requiring Agency:

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Office of Science and Technology Financial Investigative Services Division (FISD) 99 New York Ave, NE Washington, DC, 20226 Technical POC:

Email:

Contracting/Ordering Activity:

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Office of Management – Acquisitions Management Division

1 This is also known as a Justification & Approval. It is the document required by the RFO that justifies and obtains approval for a sole-source contract.

2 This is entered at or after small business review, including the header.

3 COR – Contracting Officer’s Representative – services /GTR – Government Technical Representative – supplies/goods.

99 New York Avenue, NE Washington, DC 20226 Contracting Officer Name: Amanda Boshears Email: CS/CO’s email: Amanda.boshears@atf.gov

2. Nature and Description of Action Being Approved. Describe the action being approved include the name and address of the proposed contractor(s).

ATF intends to award a sole source firm-fixed contract to Gee Whiz Software LLC for renewal and support of the BankScan enterprise software license. Gee Whiz Software LLC is located at 6540 Mulberry Street, San Diego, CA 92114.

3. Description of Supplies and Services. Describe the supplies/services to be acquired.

Provide the estimated total value (including options, if any).

The purpose of this fixed-price contract is for the vendor to provide the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) with data entry automation software that converts paper and pdf bank and credit card statements and other financial documents such as invoices and check images along with other forms into Excel files. The contractor will build templates for those records obtained to allow this conversion of PDF records and electronic records into the Excel files. The contractor shall also provide ongoing support including providing a template library and creating new templates at no additional cost. This award will be for an enterprise license for no fewer than 60 users.

ATF intends to award a purchase order for the period 9/30/26 – 9/29/31 if all options are exercised. The estimated cost for the base year is $ with an anticipated % increase between base and option years for a total cost of $ .

Base Period: September 30, 2026 – September 29, 2027, $58,000 Option Period 01: September 30, 2027 – September 29, 2028, $59,740 Option Period 02: September 30, 2028 – September 29, 2029, $61,532 Option Period 03: September 30, 2029 – September 29, 2030, $63,378 Option Period 04: September 30, 2030 – September 29, 2031, $65,280

4. Identify statutory authority permitting limiting sources. Cite the authority under one of the exceptions listed under RFO 6.103. (Check the appropriate box for the authority – and bold the statement)

☒ RFO 6.103-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

☐ RFO 6.1032 Unusual and compelling urgency.

☐ RFO 6.103-3 Industrial mobilization; engineering, developmental, or research capability;

or expert services.

☐ RFO 6.103-4 International agreement.

☐ RFO 6.103-5 Authorized or required by statute.

☐ RFO 6.103-6 – National Security

☐ RFO 6.103-7 Public Interest

5. A statement demonstrating the unique qualifications of the proposed contractor or the nature of the action requiring use of the authority.

ATF currently utilizes the BankScan enterprise software license for forensic and financial investigative casework, which is unique and mission critical. ATF also uses BankScan to perform essential financial and non-financial analysis in support of investigations. BankScan possesses a unique mix of features that are not available in any other product, including the ability to extract and convert bank statement and other information quickly and accurately, which enables efficient performance of complex analyses.

The enterprise license also includes support to include the building of unlimited templates at no additional cost which can be completed within one (1) to two (2) days. The short turnaround time is critical to ATF’s mission as FISD cannot afford to wait up to weeks or months to implement/install a different software product to build new templates. Furthermore, BankScan is currently being used by every ATF forensic auditor and is part of FISD’s standard operating procedures. Every auditor has been trained to use it and ATF/FISD would incur significant costs and time with the procurement of a new tool unproven within the ATF environment.

BankScan has also built several specific templates relevant only to ATF that other comparable software products cannot provide. For example, Bankscan has built a template to process ATF Form along and other non-financial templates that have been custom built for ATF and FISD; this specific template can combine multiple files into one file/template for Power BI.

These templates were specifically built for ATF forensic auditors who have been trained in how to use this as part of Power BI training. By not continuing with this enterprise license, FISD would lose a key tool that it utilizes in its investigations, significantly hampering complex case analysis. Lastly, BankScan developed its own proprietary version of OmniScan that allows BankScan to operate relatively seamlessly, which is not provided in other similar software programs. The CO will post a sole source notice on SAM.gov; however, market research has not identified to date any authorized resellers of BankScan software. Other market research efforts included internet searches for resellers of the BankScan product, but none were identified;

web searches for comparable software to BankScan offering electronic document extraction and conversion but it was determined that no individual product or group of products could fully replace Bankscan’s complete functionality.

FISD utilizes 1 each of ScanWriter and AIT CFIS; however, these products do not offer the same capabilities as BankScan and are significantly more expensive, which is why FISD only uses 1 license of each ($ and for annual maintenance for ScanWriter and AIT CFIS, respectively); just to initially procure a license it would between $ K and $ K for AIT CFIS and $8,729); BankScan’s enterprise license to include all necessary template for 60 users is estimated at $ for the base year with an standard escalation.

6. Certifications.

Co-Prepared by:

As the Contracting Officer’s Representative (COR) or Government’s Technical Representative (GTR), I certify the above information is accurate to the best of my knowledge and contains complete data/information necessary to support the recommendation and the basis for this justification.

, Deputy Division Chief, FISD Date Office of Science and Technology

As the Contracting Officer and based on the information presented by the program office, the information is complete and accurate to the best of my knowledge, and it is in the best interest of the US Government to pursue other than full and open competition for this requirement.

Amanda M. Boshears, Contracting Officer Date Office of Management - Acquisitions Management Division