JOFOC Sterling VA UPS replacement 10.06.2026 Final FE.pdf

JOFOC No.:

Version July 2026

JUSTIFICATION FOR OTHER THAN FULL AND OPEN

COMPETITION (JOFOC) 1

JOFOC NUMBER2: ATF-26-0038

PROCUREMENT REQUEST (PR) NUMBER: DJA-26-APLD-PR-0584

CO: Courtney Middleton

COR/GTR3: Ed Miller

DATE: 9/18/2026

This document serves as both the justification and approval for acquisitions conducted under the authorities for proposed procurements using other than full and open competition pursuant to the authority under 41 U.S. Code § 3304 – Use of Non-Competitive Procedures and Revolutionary Federal Acquisition Regulations Overhaul (RFO) 6 – Competition Requirements.

1. Identification of the agency and contracting activity.

Requiring Agency:

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) TOO Shop 42250 West Severn Way Sterling, VA 20166 Technical POC: Ed Miller Email: Edward.miller2@atf.gov

Contracting/Ordering Activity:

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Office of Management – Acquisitions Management Division 99 New York Avenue, NE Washington, DC 20226 Contract Specialist/Contracting Officer Name: Courtney Middleton Email: CS/CO’s email: Courtney.Middleton@atf.gov

2. The nature and/or description of the action being approved.

This Justification for Other than Full and Open Competition (JOFOC) authorizes the use of a sole source, firm-fixed price to replace the UPS system.

1 This is also known as a Justification & Approval. It is the document required by the FAR that justifies and obtains approval for a sole-source contract.

2 This is entered at or after small business review, including the header.

3 COR – Contracting Officer’s Representative – services /GTR – Government Technical Representative – supplies/goods.

http://uscode.house.gov/view.xhtml?req=(title:41%20section:3304%20edition:prelim)%20OR%20(granuleid:USC-prelim-title41-section3304)&f=treesort&edition=prelim&num=0&jumpTo=true http://uscode.house.gov/view.xhtml?req=(title:41%20section:3304%20edition:prelim)%20OR%20(granuleid:USC-prelim-title41-section3304)&f=treesort&edition=prelim&num=0&jumpTo=true https://www.acquisition.gov/far/part-6 https://www.acquisition.gov/far/part-6

3. A description of the supplies and/or services required, including the delivery schedule and/or the period of performance (inclusive of all option periods), and the estimated dollar value of the acquisition.

This requirement will be a single order with 4 1-year options for preventative maintenance. Total $66,416.25.

Deliverable Requirements UPS installation and removal UPS installation and removal (reusing existing infrastructure wiring) Freight Dock to Dock

MSR60K- 60kVA / 54kW - 120Y208V 3 phase ups. Hardwired in/out.

Includes quantity of three 20kVA power modules. Compact footprint with UPS, Batteries and Maintenance bypass in one box

Orion MSR EBC. MSR-EBC with (24) battery modules. Part # MSR-

EBC2

OPS-SNMP4-WEBCARD. Orion SNMP Version 4 communications card for Online RT and RTX models

OPS-OSS-MSR. On-Site start-up services to inspect installation, verify correct operation and train site personnel M-F 8AM-5PM

Suggested Vendor:

Estimate Cost: $66,416.25 Period of Performance: 3 months plus 2 4-year option years for preventative maintenance

4. Identify statutory authority permitting other than full and open competition.

This acquisition is conducted under the authority of 41 U.S. Code § 3304 – Use of Non-Competitive Procedures and the exceptions listed under RFO 6.103 – Other than full and open competition..

(Check the appropriate box for the authority – and bold the statement)

☐ RFO 6.103-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

☒ RFO 6.103-2 Unusual and compelling urgency.

☐ RFO 6.103-3 Industrial mobilization; engineering, developmental, or research capability; or expert services.

☐ RFO 6.103-4 International agreement.

☐ RFO 6.103-5 Authorized or required by statute.

☐ RFO 6.103-6 – National Security

☐ RFO 6.103-7 Public Interest http://uscode.house.gov/view.xhtml?req=(title:41%20section:3304%20edition:prelim)%20OR%20(granuleid:USC-prelim-title41-section3304)&f=treesort&edition=prelim&num=0&jumpTo=true http://uscode.house.gov/view.xhtml?req=(title:41%20section:3304%20edition:prelim)%20OR%20(granuleid:USC-prelim-title41-section3304)&f=treesort&edition=prelim&num=0&jumpTo=true

5. Services: A statement demonstrating the unique qualifications of the proposed contractor or the nature of the action requiring use of the referenced authority.

The Technical Operations Branch (TOB) recently experienced a power surge that resulted in a complete power outage. The existing Uninterruptible Power Supply (UPS) system—designed to filter “dirty power,” provide battery backup, and prevent outages which failed to activate due to a critical malfunction. As a result, the entire facility was left vulnerable to additional power surges no protection or backup power capability.

This facility houses sensitive, high-value equipment and materials essential to mission execution.

Continued exposure to unstable electrical conditions places this equipment at significant risk of damage or loss, which would directly degrade the unit’s ability to perform required mission activities.

The government has deemed this situation as Urgent and compelling due to UPS system failures and inability to install permanent HVAC units in the warehouse where it gets over 100 degrees. The loss of power at the facility results in failure of the UPS system. When utility power is restored, the system failure prevents power from returning from the utility without manually bypassing the system. This causes temperature to surge in the space until a maintenance technician can respond.

This requirement goes hand to hand with the HVAC electrical previous JOFOC to green to grounds (15A00026PAQA00247). The electrical workaround was completed on September 9, 2026, but it was only a temporary fix. The UPS system is experiencing power surges that affect both the HVAC and the building’s electrical systems. The previous vendor was responsible for integrating the HVAC system with the new UPS system. The advantage of moving forward with this approach is that the new system will operate using a plug-and-play configuration, eliminating the need to procure additional electrical services once the new UPS system is fully operational.

Currently, ATF installed temporary HVAC system, however the existing UPS system has failed.

When there is any disruption to utility services, it is unable to maintain climate control in this facility.

Due to the nature of the requirement, vendors were contacted to have the system up and running. UPS replaces and installs services have not been rendered as of September 18, 2026. The suggested vendor was selected since they will be providing an UPS system that is nonproprietary, which will prevent ATF from being locked into one provider for the life of the unit. This will provide flexibility in maintaining this system a potentially cost saving over its lifecycle.

This action provides power infrastructure needed to supply power to permanent HVAC systems and other infrastructure for continuity of operations at this facility, while operating under a high vulnerability status. Currently, the warehouse temperatures cause damage to critical and expensive equipment and supplies. Existing UPS system is not operational and does not meet requirements for this operation.

6. A description of efforts made to ensure offers/quotes were solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by RFO 5.1 and, if not, which exception under RFO 5.201(b) applies.

No notice or solicitation was submitted. Several local qualified vendors provided quotes for the work.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the contracting officer that the anticipated cost to the government will be fair and reasonable.

Contracting Officer’s knowledge and experience with the commercial market for UPS equipment, battery replacement, installation, and maintenance services. This knowledge, including familiarity with pricing for comparable equipment and services acquired in the commercial market place, supports the determination that the proposed price is consistent with prices reasonably expected for this type and scope of requirement. Considering the urgent circumstances of the acquisition and the available market information, the Contracting Officer determines the proposed price to be fair and reasonable. An award to Santa Fe Power Solutions, a small business, in the amount $66,416.25 is in the best interest of the Government.

8. A description of the market research conducted and the results or the reason market research was not conducted.

This procurement is of an urgent nature; extensive market research was impractical. Identifying a qualified vendor that can perform the work in the time was the most urgent factor.

9. Any other facts supporting the use of other than full and open competition.

N/A

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

N/A

11. A statement of any actions the agency will take to remove or overcome any future barriers to competition.

The agency will continue to assess procurement processes and requirements to identify and remove any barriers to future competition. Given the urgent and compelling circumstances surrounding this requirement, the agency will take all feasible steps to promote competition in future acquisitions.

Once the immediate need is resolved, the agency will conduct a thorough review of the requirement, engage in enhanced market research, and reassess technical specifications to ensure they do not unintentionally limit competition.

https://www.acquisition.gov/far/part-5#FAR_Subpart_5_2 https://www.acquisition.gov/far/part-5#FAR_Subpart_5_2

Version July 2026

12. Certifications.

Co-Prepared by:

As the Contracting Officer’s Representative (COR) or Government’s Technical Representative (GTR), I certify the above information is accurate to the best of my knowledge and contains complete data/information necessary to support the recommendation and the basis for this justification.

9/18/2026

Name, COR/GTR Date Office/Title

As the Contracting Officer and based on the information presented by the program office, the information is complete and accurate to the best of my knowledge, and it is in the best interest of the US Government to pursue other than full and open competition for this requirement.

Courtney Middleton, Contracting Officer Date Office of Management - Acquisitions Management Division

Reviewed by:

Christopher Cook, Deputy Chief AMD as Branch Chief4 Date Office of Management – Acquisitions Management Division

4 For all actions over $750K, Branch Chief review is required.

Approved by:

Courtney Middleton, Contracting Officer5 Date Office of Management - Acquisitions

I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Recommend approval at all levels exceeding $750K.

James Huff6 Date Bureau Procurement Chief Office of Management – Acquisitions Management Division

As the ATF Competition Advocate, I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Since this LSJ does not exceed $75M, this review serves as approval.

Franco Frandé7 Date Bureau’s Competition Advocate Assistant Director (AD)– Office of Management

As the DOJ Senior Procurement Executive, I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Since this LSJ exceeds $75M, this review serves as approval.

DOJ Senior Procurement Executive8 Date

5 CO is the final approval for all actions $750K and below.

6 For all actions over $750K, BPC review is required.

7 CA is the final approval for all actions above $750K but not exceeding the $75M threshold.

8 DOJ SPE is the final approval for all actions above over the $75M threshold.