JOFOC_ScriptPro SP200_signed 8.1.2025 - sam.gov.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

Acquisition Title: ScriptPro

Agency: IHS

Acquisition Year: 2025

Author:

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Modification to Existing Purchase Order/Contract Number:

Pricing: Firm-Fixed Price Time & Materials Cost

Other:

Funds: OMA Other Funds:

Name of Proposed Contractor(s): ScriptPro

Street Address: 5828 Reeds RD

City, State, Zip: Mission, KS 66202-2740

3. Description of Services or Supplies:

Basis for Approval (FAR 6.303-1(d)): Individual Basis Class Basis

The total estimated value of the proposed action, including all options is $ 195,714.88

Continued lease of updated ScriptPro peripheral equipment identified in the quote and maintenance of leased equipment, Maintenance of SP200 robot, Project management and service support, and Windows 11 upgrade

4. Authority and Rationale: Identify the statutory authority, FAR title and FAR citation permitting other than full and open competition. It may be one of the following most commonly used citations by the operating divisions of the Department of Health and Human Services (HHS), but other exceptions may apply per FAR Subpart 6.3.

N/A

Actions other than simplified acquisition procedures (select only one and provide an explanation):

FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 41 U.S.C.

3304(a)(1)

This acquisition is conducted under the authority of 41 United States Code (U.S.C.) 253(c)(_) as set forth in Federal Acquisition Regulation (FAR) 6.302-1(b)(2). One source controls copyrights, patent rights, trade secrets, technical data, secret process, or other proprietary data which are essential to the performance of the contract requirements. The source limits license of otherwise make the foregoing data available to other sources and the requirement cannot be revised to allow other sources to compete who do not have access to the foregoing data. Only ScriptPro has complex or equipment which by reason or exclusive available to other sources is capable of adequately meeting the technical requirements of the software system.

The facility purchased the ScriptPro Robot several years ago- this is a continuation contract.

FAR 6.302-2: Unusual and compelling urgency, 41 U.S.C. 3304(a)(2)

N/A

FAR 6.302-5: Authorized or Required by Statute, 41 U.S.C. 3304(a)(5)

N/A

Other (See FAR Subpart 6.3 for additional authority):

5. Bridge Contracts:

N/A

6. Actions to Increase Competition:

Not completed due to proprietary nature of owning the SP robot

7. Market Research:

ScriptPro was the only company that could provide service

8. Procurement History:

Purchase order or contract number: 36F79719D0135/75H70520F80052

Was action competed? Yes No

If action was not competed, state the cited authority, summarize rationale, and describe the actions that were supposed to be taken to increase competition and the results thereof:

SCRIPTPRO USA INC.

75H70520F80052 Base + 4 years 09/01/2020 – 08/31/2025 $305,04.33 [Modification: 4/6/2021- IHS1426837 (Windows 10 Upgrade) $162,90.00]

9. Additional Information to support the justification

Facility currently owns SP200 robot and server and leases workstations.

10. Technical / Requirements Certification: By my signature below, I certify that the supporting data under my review which is included in this J&A is accurate and complete.

Program Manager

Name:

Position Title:

Email address:

Phone:

Program Manager Supervisor (or one level above Program Manager)

Name:

Position Title:

Email address:

Signature

Date:

11. Fair and Reasonable Price Determination: As Contracting Officer, by my signature below, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

12. Contracting Officer's Approval (Required for proposed contract not to exceed $700,000 (value calculated including all options)): I hereby certify that this justification is accurate and complete to the best of my knowledge. I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Name: Phone:

Signature: Date:

13. Legal Review:

14. OPDIV Competition Advocate Approval (Required for proposed contract over $700,000 but not exceeding $13.5 million value calculated including all options):

I have reviewed this justification and find that it adequately supports other than full and open competition.

Name: Phone:

Signature: Date:

15. Office of Small and Disadvantaged Business Utilization I have reviewed this justification and find that it adequately supports other than full and open competition.

Name: Phone:

Signature: Date:

16. OPDIV HCA Approval (Required for proposed contract over $13.5 million but not exceeding $68 million value calculated including all options):

Name: Phone:

Signature: Date:

HHS Senior Procurement Executive (SPE) Approval Based on the foregoing justification, I hereby approve the procurement of (state supplies/services being procured) on an other than full and open competition basis pursuant to the authority of (state the full statutory authority and FAR cite and title, consistent with paragraph 4, e.g. 41 U.S.C. 3304), as implemented by FAR 6.301), subject to the availability of funds, and provided that the services herein described have otherwise been authorized for acquisition.

Name: Phone:

Signature: Date: