JOFOC_OMNICELL_2025_sam.gov.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

Acquisition Title: Service Contract for Omnicell medication/supply dispensing system.

Agency: IHS

Acquisition Year: 2025

Author:

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Modification to Existing Purchase Order/Contract Number:

Pricing: Firm-Fixed Price Time & Materials Cost

Other:

Funds: OMA Other Funds:

Name of Proposed Contractor(s): Omnicell Inc.

Street Address: 590 E Middlefield Road

City, State, Zip: Mountain View, CA 94043

3. Description of Services or Supplies:

Basis for Approval (FAR 6.303-1(d)): Individual Basis Class Basis

The total estimated value of the proposed action, including all options is $ 43525.96

Purpose is to secure a full service Preventive Maintenance and Repair service contract which includes repair parts and software/ security updates. The objective is to ensure continued operation of all system components installed at various locations within the Cass Lake Hospital. Additionally to ensure the system software is updated with all security patches and software fixes as approved by the equipment manufacturer as having been validated for use on the medical devices covered. A service agreement is needed to ensure continued operation of services without interruption should an unanticipated failure or security issue occur. Services covered is as follows:

1. Availability of technical phone support 24x7.

2. Remote interface diagnostics and software and provide software and security updates as needed.

3. On-site support, repair or replacement of parts and upgrades.

4. Contractor shall provide telephone support 24/7, Engineer coverage Monday through Friday 24/7, On-call support Saturdays, Sundays and holidays 6:00 AM to 6 PM. Telephone response times; 30 Minutes Monday through Friday 6:00 AM to 6:00 PM, Two (2) hours Monday through Friday 6:00 PM to 6:00 AM Saturdays, Sundays and holidays.

5. On-site response times; 6 hours for disabled system, 24 hours for non-critical failures.

6. Provide on-site repair services as identified.

Period of performance and cost is as follows:

Base Year plus Two Years: Sept. 1st 2025- Aug. 31st 2028

4. Authority and Rationale: Identify the statutory authority, FAR title and FAR citation permitting other than full and open competition. It may be one of the following most commonly used citations by the operating divisions of the Department of Health and Human Services (HHS), but other exceptions may apply per FAR Subpart 6.3.

N/A

Actions other than simplified acquisition procedures (select only one and provide an explanation):

FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 41 U.S.C.

3304(a)(1)

Proposed contractor is the system creator/owner – and service, software updates are only available through them. Services required can only be performed by the manufacture due to the proprietary nature of the software and the manufactures requirements for support due to the complexity of this system.

FAR 6.302-2: Unusual and compelling urgency, 41 U.S.C. 3304(a)(2)

N/A

FAR 6.302-5: Authorized or Required by Statute, 41 U.S.C. 3304(a)(5)

N/A

Other (See FAR Subpart 6.3 for additional authority):

N/A

5. Bridge Contracts:

N/A

6. Actions to Increase Competition:

As no other vender's can supply the services and supplies required to ensure continual operation of this item. This will be a reoccurring requirement as long as this system is in use. Service software security updates and software updates can only be supplied by the manufacturer.

7. Market Research:

Services required can only be performed by the manufactures representative due to the proprietary nature of the software and the requirements for software and security updates. The cost is fair and reasonable in that it is comparable to the cost of items and services of a similar nature

8. Procurement History:

Purchase order or contract number: 36F79723D0073 / 75H70524F80014

Was action competed? Yes No

If action was not competed, state the cited authority, summarize rationale, and describe the actions that were supposed to be taken to increase competition and the results thereof:

Omnicell is the only vendor able to service our Omnicell cabinets at this time.

9. Additional Information to support the justification

10. Technical / Requirements Certification: By my signature below, I certify that the supporting data under my review which is included in this J&A is accurate and complete.

Program Manager

Name:

Position Title:

Email address:

Phone:

Program Manager Supervisor (or one level above Program Manager)

Name:

Position Title:

Email address:

Signature

Date:

11. Fair and Reasonable Price Determination: As Contracting Officer, by my signature below, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

See Independent Government Estimate.

12. Contracting Officer's Approval (Required for proposed contract not to exceed $700,000 (value calculated including all options)): I hereby certify that this justification is accurate and complete to the best of my knowledge. I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Name: Phone:

Signature: Date:

13. Legal Review:

14. OPDIV Competition Advocate Approval (Required for proposed contract over $700,000 but not exceeding $13.5 million value calculated including all options):

I have reviewed this justification and find that it adequately supports other than full and open competition.

Name: Phone:

Signature: Date:

15. Office of Small and Disadvantaged Business Utilization I have reviewed this justification and find that it adequately supports other than full and open competition.

Name: Phone:

Signature: Date:

16. OPDIV HCA Approval (Required for proposed contract over $13.5 million but not exceeding $68 million value calculated including all options):

Name: Phone:

Signature: Date:

HHS Senior Procurement Executive (SPE) Approval Based on the foregoing justification, I hereby approve the procurement of (state supplies/services being procured) on an other than full and open competition basis pursuant to the authority of (state the full statutory authority and FAR cite and title, consistent with paragraph 4, e.g. 41 U.S.C. 3304), as implemented by FAR 6.301), subject to the availability of funds, and provided that the services herein described have otherwise been authorized for acquisition.

Name: Phone:

Signature: Date: