JOFOC IBML Scanner Maintenance_Redacted.pdf

JOFOC No.:

Version MAR 2025

2. The nature and/or description of the action being approved.

ATF requires hardware and software maintenance and support for Imaging Business Machines, LLC (IBML)’s five (5) scanners currently installed on the ATF network. The period of performance is 7/21/2026 - 7/20/2031 if all options are exercised and the estimated cost is $862,069.44.

3. A description of the supplies and/or services required, including the delivery schedule and/or the period of performance (including all option periods), and the estimated dollar value of the acquisition.

ATF requires a fixed priced contract for Imaging Business Machines LLC (IBML) brand name, hardware and software, maintenance, and support services for Four (4) IBML ImageTrac 6 Lite Scanners, One (1) IBML Fusion 8200 and One (1) IBML Fusion 8300 that shall provide the ability to utilize a barcode scanner to capture created target sheets and various applications. ATF has also purchased two additional IBML Fusion 8300 scanners that are still on pallets and will be added to the contract after installation when new facility becomes available maintenance/ support services shall include Extended Parts Warranty covering the new scanner Full Hardware Support 8x5x4, iCS/DocNetics Software and Support Software Support or equivalent.

The period of performance is 7/21/2026 - 7/20/2031 if all options are exercised and the estimated cost is $ .

Year Start Date

End Date

Base Year 7/21/2026 7/20/2027 Option Year 1 7/21/2027 7/20/2028 Option Year 2 7/21/2028 7/20/2029 Option Year 3 7/21/2029 7/20/2030 Option Year 4 7/21/2030 7/20/2031

4. Identify statutory authority permitting limiting sources.

This acquisition is conducted under the authority of 41 U.S. Code § 3304 – Use of Non-Competitive Procedures and the exceptions listed under RFO 6.103 – Circumstances permitting other than full and open competition. (Check the appropriate box for the authority – and bold the statement)

☒ RFO 6.103-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

☐ RFO 6.103-2 Unusual and compelling urgency.

☐ RFO 6.103-3 Industrial mobilization; engineering, developmental, or research capability; or expert services.

☐ RFO 6.103-4 International agreement.

☐ RFO 6.103-5 Authorized or required by statute.

☐ RFO 6.103-6 – National Security

☐ RFO 6.103-7 Public Interest

5. A statement demonstrating the unique qualifications of the proposed contractor or the nature of the action requiring use of the authority.

IBML is the sole source provider for all software/hardware maintenance, training, modifications, or customizations of IBML proprietary software per the attached sole source letter dated April 15, 2026. As the software is wholly owned and licensed by IBML, the source coding remains proprietary and no provisions are available that allows vendor access to the source code for purpose of modification or custom development.

IBML does not authorize third party vendors to resell or provide software or hardware maintenance. IBML is the only vendor providing complete software and hardware maintenance and support for the ImageTrac, Fusion 8200 and Fusion 8300 scanners currently installed at the National Tracing Center in Martinsburg, WV.

6. A description of efforts made to ensure offers/quotes were solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by RFO 5.2 and, if not, which exception under RFO 6.103 applies.

A sole source Notice of Intent will be posted via the System for Award Management (SAM.gov) website upon approval of this sole source justification as this requirement exceeds the $25,000 threshold. The posting requirement is in accordance with the thresholds and synopsis requirements or RFO 5.1 and 5.2.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the contracting officer that the anticipated cost to the government will be fair and reasonable.

The proposed price for one base year and four one-year options, if exercised, is as follows:

Base Year: 7/21/2026 – 7/20/2027 Hardware - $

9. Any other facts supporting the use of other than full and open competition.

N/A

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

The CO does not anticipate any responsible sources for this requirement since IBML is the sole source vendor for this support. IBML has the properly trained personnel authorized to provide the required maintenance. A sole source Notice of Intent will be posted via the System for Award Management (SAM.gov) website upon approval of this sole source justification as this requirement exceeds the $25,000 threshold. Any responses received will be reviewed and saved in the contract file.

11. A statement of any actions the agency will take to remove or overcome any future barriers to competition.

The Bureau makes every effort to remove or overcome any barriers to competition before any subsequent acquisition of the supplies or services required. AMD will continue to utilize bidding websites as well as other competitive procedures to promote competition to the maximum extent practicable.

The Government will continue to research the marketplace and communicate with other agencies, to determine if similar products and/or services can meet their needs in the future to remedy the restricted competition regarding future requirements of this technical nature. In the future, the Government will document the evaluation and cost comparison of other industrial high speed, high volume scanners to include requesting demonstrations, pricing, lifecycle costs, transition costs, etc. in future performance period and consider future competition. However, if the purchase of future scanners is for IBML products, competition will most likely depend on if IBML authorizes its resellers to provide maintenance and support.

12. Certifications.

Co-Prepared by:

As the Contracting Officer’s Representative (COR) or Government’s Technical Representative (GTR), I certify the above information is accurate to the best of my knowledge and contains complete data/information necessary to support the recommendation and the basis for this justification.

Operations Branch Office of IT Infrastructure/OST

As the Contracting Officer and based on the information presented by the program office, the information is complete and accurate to the best of my knowledge, and it is in the best interest of the US Government to pursue other than full and open competition for this requirement.

Amanda M. Boshears, Contracting Officer Date Mission Support Operations Branch Acquisitions Management Division/OM

Reviewed by:

Approved by:

Amanda M. Boshears, Contracting Officer Date