JOFOC Hotels KL.pdf

This is a Justification and Approval (J&A) document for other than full and open competition for hotel services in Kuala Lumpur for a VIP visit in October 2025. The Embassy of Kuala Lumpur requires hotel services for up to 800 travelers, including office space, internet lines, and parking for Senior High Level USG Principal and delegation members from Security, Communications, Logistics, and Operations. The estimated contract cost is $1,604,275, with a minimum guarantee of 826 single hotel room nights. Due to the short timeframe and security concerns, full and open competition is not feasible, with the visit only confirmed in mid-September 2025. The GSO has requested quotes from over ten hotels to ensure fair and reasonable pricing, and the unique nature of the visit justifies the limited competition approach.

The document includes certification from the Director of PTS, a Contracting Officer, and an Acting Management Counselor, all digitally signing the justification on October 7, 2025. The procurement is being conducted under the unusual and compelling urgency exception (41 U.S.C. 253(c)(2)), with the Department of State having limited time to work with vendors and potentially needing to collect funds in case of cancellation. The requirements are considered unique, and free and open competition will be used for future requests not of this specific nature.