JOFOC.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Pursuant to the Federal Acquisition Regulation (FAR) Subparts 6.302-l(c) and 6.304, as well as the Bureau of Prisons Acquisition Policy (BPAP) Part 6.304(b), the Federal Bureau of Prisons, United States Penitentiary (USP), Lee, Virginia has determined that limiting competition for the procurement of an annual maintenance contract for the equipment listed in section two are established for other than full and open competition.

The following is a list of supporting documentation in accordance with FAR Subpart 6.303 - 2(a).

1. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY:

Department of Justice Federal Bureau of Prisons United States Penitentiary Lee Lee County Industrial Park Hickory Flats Road Pennington Gap, VA 24277

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED:

Facilities Management and Maintenance for the following covered equipment at USP LEE:

1.) Trane Tracer SC serial# E23Fl5452 2.) Trane CVHE/F/G R-514A 200T-2000T serial# L99M04818M 3.) Trane CVHE/F/G R-514A 200T-2000T serial# L99M04817M 4.) Trane Air- Cooled Series serial# U20E06900

3. DESCRIPTION OF SUPPLIES AND SERVICES REQUIRED TO MEET THE

AGENCY'S NEEDS (INCLUDING ESTIMATED VALUES):

USP Lee has a requirement for a Trane authorized contractor to provide all labor, material, and equipment necessary to provide annual centrifugal inspection, maintenance, and start-up for chiller# 1, Chiller# 2, FPC Chiller, and chiller control software program. This project is estimated to cost $11,613.00 annually.

4. IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER

THAN FULL AND OPEN COMPETITION:

This justification and approval is being submitted for approval in accordance with 41 U.S.C. Sec. 253 (c) (1) and FAR 6.302 - 1, "Only one responsible source and no other supplies or services will satisfy agency requirements."

5. DETERMINATION THAT PROPOSED CONTRACTOR'S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES THE

USE OF THE AUTHORITY CITED:

This procurement is for of an annual maintenance contract for the equipment listed in section two. All institutional chilled air units and equipment were manufactured by Trane.

To honor their warranty, they only accept authorized contractor to do maintenance. Utilizing an unfamiliar contractor would present a major price increase to the government.

6. EFFORTS MADE TO SOLICIT FROM AS MANY SOURCES AS PRACTICABLE

INCLUDING WHETHER OR NOT A NOTICE WAS OR WILL NOT BE

PUBLICIZED AS REQUIRED BY FAR PART. 5.2:

Every effort has been made to conduct market research with no success.

7. DETERMINATION THAT THE ANTICIPATED COST TO THE GOVERNMENT

WILL BE FAIR AND REASONABLE:

After conducting market research, the Contracting Officer anticipates the cost to the Government will be fair and reasonable.

8. DESCRIPTION OF MARKET RESEARCH CONDUCTED:

Market research was conducted via the internet and the FSS.

The Government has searched for qualified sources that would satisfy the Government's requirements, and has deemed Trane to be the only capable company that can meet this need.

9. OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION:

The institutions local area Trane dealer was the contractor that installed all institutional chilled air equipment for the institution.

10.LIST OF SOURCES THAT EXPRESSED, IN WRITING, AN INTEREST IN

THE ACQUISITION:

Trane Incorporated has expressed an interest, in writing, for this acquisition.

11.ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME

ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT

ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED:

Market research revealed that barriers to full and open competition may continue to exist.

12. CONTRACTING OFFICER'S CERTIFICATION:

I hereby certify that this justification and the supporting data for the certification are accurate and complete to the best of my knowledge and belief.

11/20/24 Date

13. COST CENTER MANAGER CERTIFICATION:

I hereby certify that this justification and the supporting data for the certification are accurate and complete to the best of my knowledge and belief.

~n Date Facility ager USP Lee