JOFOC.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

OVERSEAS CONTRACTING ACTIVITIES

1. Identification of the agency and the contracting activity:

The Office of Acquisition Management, Regional Procurement Support Officer is conducting this acquisition of other than full and open competition for preventive maintenance and emergency repair contract of the video and SELECTTONE Emergency Notification System equipment and components on behalf of the Regional Security Office (RSO) Frankfurt, Germany. The total estimated cost is $513,989.51.

2. Nature and/or description of the action being approved.

Award of IDIQ contract for preventive maintenance and emergency repair services of the Bosch video and SELECTTONE Emergency Notification System equipment and components to company Bosch Sicherheitssysteme GmbH, Robert Bosch Ring 5–7, 85630 Grasbrunn, Germany. The estimated contract price is $513,989.51.

Services are required at a total of 64 apartment buildings consisting of 401 individual apartments, two community buildings located in the Carl-Schurz-Siedlung housing compound, three Long Term Lease residences in Frankfurt and one Long Term Leased property in Duesseldorf.

3. A description of the supplies or services required to meet the Department’s needs.

Preventive maintenance Services and (emergency) repair services, also technical support such as system and equipment training and assisting RSO in the conducting of emergency action drills and allow to provide the Diplomatic Community with enhanced security and situational awareness throughout the entire Residential Complex

4. An identification of the statutory authority permitting other than full and open competition. This acquisition is conducted under the authority of 41 U.S.C. 3304 (a) (1), as implemented by FAR 6.3 and substantiated by the following:

☒ FAR 6.302-1 – Only one responsible source and no other supplies or services will satisfy agency requirements. (b) (3) only one supplier can furnish the service

Only Bosch owns all rights, licenses and certifications to meet agency’s requirement.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the action require use of the authority cited.

The existing video camera and SELECTTONE Emergency Notification System equipment and components which consists of 93 PTZ HD Video Cameras, nine Video Clients with monitors, eight 42” monitors, 515 loud speakers, microphones, joysticks, DIVAR video recorders, transmission components, amplifiers, and all cabling and hardware have been purchased from the manufacturer Bosch Sicherheitssysteme GmbH in Germany. Key parts of the Video camera and SELECTTONE Emergency Notification

System are proprietary to Bosch Sicherheitssysteme GmbH such as the server, video clients and other Bosch exclusive components. The Government requires technical support of this equipment which may only be provided by Bosch GmbH due to the proprietary concerns. The company Bosch is the only source which can satisfy the full-service maintenance contract to service and repair the existing Bosch video camera and SELECTTONE Emergency Notification System equipment and components. The warranty provisions for the existing equipment will only stay valid, if it is serviced by the manufacturer. Therefore, other sources will not satisfy the Government’s requirement.

6. A description of efforts to ensure that offers were solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

None.

This Justification will be posted on SAM.gov in accordance with FAR 6.305 (a) withing 14 days after contract award.

7. A determination by the ordering activity Contracting Officer that the anticipated cost to the Government is fair and reasonable.

The Contracting Office determines that the anticipated price(s) will be fair and reasonable based on based on the manufacturer’s established current price list, and the historical price rates. By signing the justification, the Contracting Officer makes a determination that the cost/price to the Government are expected to be fair and reasonable.

8. A description of the market survey conducted (see Part 10) and the results or a statement of the reasons a market survey was not conducted.

Previous requirement was solicitated on SAM. Gov 03/02/2018 and there was no interest from any contractors. The RSO in Frankfurt conducted market research which revealed that the manufacturer Bosch Sicherheitssysteme GmbH is the only source which owns all relevant licenses and certifications to provide preventive maintenance and emergency repair services for this configuration of equipment.

9. Any other facts supporting the use of this justification.

N/A

10. A listing of any sources that expressed a written interest in the acquisition.

Bosch Sicherheitssysteme GmbH

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

N/A