JOFOC.pdf

Requisition #: DJF-22-2100-PR-0003692 Version 2. 2 Page 1 of 4

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION IN ACCORDANCE WITH 41 U.S.C. 3304 (A) (1)

Requisition Number: DJF-22-2100-PR-0003692

Date: 4/10/2022

Estimated Contract Dollar Value: $46,931

1. Identification of the agency and contracting activity.

The U.S. Department of Justice, Federal Bureau of Investigation (FBI), National Acquisitions Program Unit (NAPU), has prepared this justification for other than full and open competition for to brand name by Mahindra. products as listed: Mahindra PST Cab Tractor, Model 26604CPIK; including shipping, on behalf of the Facilities Service Unit, Finance and Facilities Division.

2. The nature and/or description of the action being approved, i.e., sole source, limited competition, establishment of a new source, etc.

The proposed action is to acquire Mahindra Products, Inc. products as listed: Cab Tractor for FBI Quantico to be able to move argicultrual items such as hay, sand, gravel, leaves, wood chips, material larger such as tree stumps and logs and other large generial mantenance for the nearly 600 arce campus. Enclosed cab for safety of driver from weather and work elements

3. A description of the supplies or services required to meet the agency’s needs.

The Facilities Service Unit (FSU), Finance and Facilities Division (FFD) has a requirement to procure the a Mahindra PST Cab Tractor, Model 26604CPIK for the Federal Bureau of Investigation Academy Campus. This will allow FSU to safely move larger items around the Academy campus This equipment has an estimated cost of $47,000. Procuring a similar system from another vendor would put undue burden on the unit.

This procurement will be advertised on beta.SAM.gov. The resultant contract is intended to be awarded as lowest price technically acceptable, one-time, firm-fixed price contract.

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

J USTIFICATION AND A PPROVAL ) J&A ( FOR O THER THAN F ULL AND

O PEN C OMPETITION

Requisition #: DJF-22-2100-PR-0003692 Version 2. 2 Page 2 of 4

4. The statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C. 3304 (a)(1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1 “Only one responsible source and no other supplies or services will satisfy agency requirements.”

Mahindra PST Cab Tractor, Model 26604CPIK

5. Demonstrate the unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority.

Mahindra PST Cab Tractor, Model 26604CPIK for the FBI Quantico Campus.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

The Federal Bureau of Investigation (FBI) requirement will be posted on the beta.SAM.gov website as an open market requirement. This announcement will give the opportunity for authorized sellers and the manufacturer of Mahindra PST Cab Tractor, Model 26604CPIK Products the ability to provide the required products. Market research conducted by the Facilities Service Unit (FSU) indicated that there are multiple vendors that sell all the technical requirements and has been previously validated for use in the Federal Bureau of Investigation Facilities Service Unit (FSU), Finance and Facilities Division (FFD).

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The anticipated dollar value for this award is $47,000. Prior to issuing an award, the Contracting Officer will determine that the proposed price is fair and reasonable in accordance with FAR Subpart 6.302-1. The Mahindra product as listed: Mahindra PST Cab Tractor, Model 26604CPIK is requested to be delivered ASAP.

8. A description of the market research conducted and the results.

Market research was conducted through internet searches, research of lawn care literature. FSU personnel regularly study current lawn care literature and attend local meeting with vendors regarding technologies currently available to keep abreast of which vendors offer the equipment and services needed. The resulting determination is that there is only one preferred product that currently meets all the criteria outlined in this document, and that is the to Mahindra PST Cab Tractor, Model 26604CPIK

Requisition #: DJF-22-2100-PR-0003692 Version 2. 2 Page 3 of 4

Any other facts supporting the use of other than full and open competition.

Please see section five (5) above.

9. A listing of any sources that expressed a written interest in the acquisition.

This requirement will be advertised on the beta.SAM.gov website as Venture Products, Inc. The resultant contract is intended to be awarded as a brand name, sole source, lowest price technically acceptable, one-time, firm-fixed price contract for the Mahindra PST Cab Tractor, Model 26604CPIK

10. A statement of any actions the agency may take to remove or overcome any barriers to competition, if subsequent acquisitions are anticipated.

The actions of the Federal Bureau of Investigation (FBI), The Facilities Service Unit (FSU), Finance and Facilities Division (FFD) to identify potential sources possessing the ability to satisfy this and similar requirements are ongoing. Over time, additional sources may become available and identifiable through market surveys from vendors’ websites, magazine articles, product literature published by manufacturers, distributors and dealers, collaboration with other Federal agencies, or other means.

The ability to predict this possibility is difficult. Therefore, the barriers to competition they impose are impossible to avoid.

COs are not permitted to proceed with solicitation until this document is fully executed by each signatory in accordance with the thresholds identified below:

Reviews and Approvals (up to $700K)

Requestor:

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Requisition #: DJF-22-2100-PR-0003692 Version 2. 2 Page 4 of 4

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date