JOFOC - Calverton National FY25 Shrine1.pdf

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION (JOFOC)

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1. Agency/Contracting Activity: Department of Veterans Affairs, National Cemetery Administration, Contracting Services, is procuring on behalf of Calverton National Cemetery

2. Description of action:

Nature: New Requirement Follow-on Requirement Mod to Existing Purchase Order/Contract Number:

Pricing: Firm-Fixed Price Time & Materials Cost

Proposed Contractor: Contracting Street Address: 80 Urban Ave City, State, Zip: Westbury, NY 11590 Phone: 516-737-7346

Procurement History:

Previous Contract or Purchase/ Task/ Delivery Order: Yes No

Contract or Purchase/ Task/ Delivery Order: 36C78624C50436 Was action competed? Yes No If action was not competed, state the cited authority, summarize rationale, and describe the actions that were supposed to be taken to increase competition and the results thereof: Work is 98% completed.

3. Description of the supplies or services: Raising, realigning, and cleaning headstones and turf renovation in multiple sections at Calverton National Cemetery.

Delivery Date(s)/ Period of Performance: 18 months after NTP Total Estimated Value (Base & Options): $3,484,115

4. Authority: Select One FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 41 U.S.C. 3304(a)(1).

FAR 6.302-2: Unusual and compelling urgency, 41 U.S.C. 3304(a)(2).

FAR 6.302-3: Industrial mobilization, engineering, development, or research capability; or expert services, 41 U.S.C. 3304(a)(3).

FAR 6.302-4: International agreement, 41 U.S.C. 3304(a)(4).

FAR 6.302-5: Authorized or required by statute, 41 U.S.C. 3304(a)(5).

Select the appropriate VAAR clause used below:

819.7008 Sole source awards to a certified service-disabled veteran-owned small business (SDVOSB); or

819.7009 Sole source awards to a certified veteran-owned small business (VOSB)

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FAR 6.302-6: National security, 41 U.S.C. 3304(a)(6).

FAR 6.302-7: Public interest, 41 U.S.C. 3304(a)(7).

5. Reason for Authority Cited: The justification for restricting competition and awarding a sole source contract to Regimental Contracting, LLC for the FY25 Shrine project at Calverton National Cemetery due to their demonstrated exceptional past performance and proven familiarity with the site conditions.

Regimental Contracting, LLC is currently on site for the FY24 Shrine project at the same cemetery, showcasing their ability to deliver high-quality work on time and within budget. Their prior experience at this site means they are well-versed in the specific requirements and challenges posed by the limited space in the staging area. Additionally, they are already mobilized at Calverton National Cemetery, ensuring a seamless continuation of work. This continuity not only minimizes disruptions but also aligns with the Government's best interest by leveraging their established presence and expertise for the successful execution of the FY25 Shrine project. They are also located within 50 miles of the cemetery.

6. Actions to Increase Competition: For the FY25 Shrine Project at Calverton National Cemetery, actions were taken to solicit interest from multiple potential sources. The following steps were or will be undertaken in alignment with FAR Subpart 5.2 to publicize the requirement. A notice of the solicitation was or will be posted on the Government's official procurement website, SAM.gov, as required by FAR Subpart 5.2. This notice details the scope of work, including raising, realigning, and cleaning headstones, as well as turf renovation in multiple sections at the Cemetery. No one responded. Though this procurement action is a one-time requirement, the agency commits to future efforts aimed at increasing competition for similar acquisitions by enhancing vendor outreach and market research. Future similar projects will involve more extensive market surveys and industry days to proactively identify and engage potential service providers capable of meeting our specialized requirements.

7. Market Research: In consideration of the unique requirements and specialized nature of the services for the FY25 Shrine Project at Calverton, a formal market research process was not conducted for this procurement. This decision is justified based on the familiarity of Regimental’s work. Regimental has previously completed similar work at Calverton National Cemetery and other cemeteries with exemplary results. Their prior successful performance has demonstrated their technical capability, reliability, and understanding of the specificities involved in handling headstone realignment, cleaning, and turf renovation in a cemetery setting.

8. Fair and Reasonable Price Determination: As the Contracting Officer, I, hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable and is in the overall best interest of the Government. Regimental typically provided reasonable pricing in this area of work.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

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10. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Stephen Ercolino Date Project Manager North Atlantic District

11. Contracting Officer: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Auvorie Benson Date Contracting Officer VA National Cemetery Administration

One Level Above the Contracting Officer: I certify the justification meets requirements for other than full and open competition.

Daniel Kinney Date Chief, Construction Contracting Services VA National Cemetery Administration

Procuring Activity Advocate for Competition or Agency Advocate for Competition I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval for other than full and open competition.

Date

Ronald W. Hirtle Advocate for Competition VA National Cemetery Administration

STEPHEN

ERCOLINO

Digitally signed by STEPHEN

ERCOLINO

Date: 2025.09.24 14:31:43 -04'00'

AUVORIE BENSON Digitally signed by AUVORIE BENSON Date: 2025.09.24 14:38:58 -04'00'

DANIEL KINNEY Digitally signed by DANIEL KINNEY Date: 2025.09.24 14:11:38 -05'00'