JOFOC_Approved - FY25 Definitive Cost Estimating Data for NCMT Module - Redacted.pdf

This is a Justification for Other Than Full and Open Competition (JOFOC) document for GSA's award of a sole-source contract to R.S. Means Company LLC for construction cost-estimating data services. The contract will provide GSA with detailed cost-estimating data to support accurate, independent government estimates, cost analysis, and cost control across central, regional, and field offices within PBS.

The 5-year contract (base year plus four option years) runs from December 13, 2024 through December 12, 2029, covering 100 concurrent licenses and five facilities cost books. R.S. Means was selected as the sole source after an RFI process that ran for 21 days (May 9-30, 2024) yielded three responses, with only R.S. Means able to provide the required flat-file format data compatible with GSA's custom-developed National Cost Management Tool/Definitive Estimating System (NCMT/DES). The company's unique qualifications include being the only provider capable of delivering detailed line-item construction costs, systems-based construction data, and facility operations/maintenance cost estimates in the required format. GSA plans to develop its own PBS-specific cost estimating system and explore collaboration with other federal agencies to reduce reliance on sole-source data in the future.