JOFOC_24-0186_1.pdf

SOLE SOURCE JUSTIFICATION

SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS

AUTHORITY: FAR 13.501(a), 41 U.S.C. 1901

PR # 40662850

CONTROL # 24-0186

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification.”

Contracting Activity: This document is a justification for other than full and open competition for the Department of the Interior, Bureau of Indian Affairs, Eastern Oklahoma Regional Office, Office of Justice Services, District II

2. Nature and/or description of the action being approved.

Requirement:

___New ___Follow-on Requirement ___Modification to existing order ___Other (describe)______

Pricing:

___ Firm-Fixed Price ___Time & Materials ___Other (describe) _____________

Name of Proposed Contractor:

Cherokee County Jail 915 East Country Road Columbus, Kansas 66725 Phone: (620) 429-3992 Fax: (620) 429-1207

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

• Adult Detention Services

• Period of Performance: June 1, 2024 – May 31, 2025, with (4) Option Years

• The estimated value of the proposed action is $350,000.00.

4. An Identification of the statutory authority permitting other than full and open competition.

This is an acquisition conducted under the authority of the Simplified Procedures for Certain Commercial Items:

Urgency: The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays.

Only One source: Highly specialized supply/service (for example technological/ specific training requirements) contractor must possess unique qualifications.

Exclusive Licensing Agreement Other Insert reason: (could be a special statue, etc.): ________________

5. A demonstration that the proposed Contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

The Office of Justice Services (OJS) is required by the Court of Federal Regulations, (25 C.F.R.) to house Adult Offenders who have been charged with or who have been sentenced for violating Tribal and Federal Laws within the jurisdiction of Indian Country.

Bureau of Indian Affairs (BIA), Office of Justice Services (OJS) historically and currently has a shortage of detention facilities to house Tribal Adult Offenders. This shortage creates a critical need to contract for detention bedspace, assistance with housing long-range and direct service Adult Offenders. There are a limited group of private and public detention facilities who can provide the required services. Services include routine daily costs associated with housing (bedspace) within a safe and secure confinement, reasonable and appropriate medical services, emergency medical care, transportation services, and Correctional Officer services.

Cherokee County Jail will provide direct services for the OJS District II Miami Agency.

Cherokee County Jail is within close distance to Miami Agency and Indian Health Service. Cherokee County Jail is equipped to house Tribal Adult Offenders who are sentenced under Tribal or C.F.R. jurisdictions for valid charges. The facility provides housing for federal adult detainees who are charged with federal offenses, awaiting trial or sentencing, arrested, awaiting transport, awaiting adjudication, serving sentences, and those awaiting release from custody. Cherokee County Jail will house offenders in a safe and secure detention operation for the Native American Indian Population.

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6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

Based on the information provided in #5 Rationale, this requirement will not have a Combined Synopsis/Solicitation. This justification will be made publicly by being published on SAM.gov at the time of award according to FAR 6.305(a).

7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable based on prior awards and the Independent Government Cost Estimate.

8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

Due to complexity of this requirement, no other market research has been conducted. A Correctional Institution is an Other U.S. Government.

9. Any other facts supporting the use of justification of other than full and open competition, such as:

N/A

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

N/A

11. A statement of any actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

N/A

12. Requirements personnel certification.

I certify that the technical data which forms a basis for this justification is complete and accurate and meets the Government’s minimum needs.

X Program Office/COR

13. Contracting officer certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief.

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

14. Reviews and Approvals

Concur/Approve

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