JOFOC_2024_Signed.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Upon the basis of the following Justification, I hereby approve, as the Contracting Officer, the solicitation of the proposed purchase order described using other than full and open competition pursuant to the authority of 41 U.S.C. 3304.

JUSTIFICATION

1. Agency & Contracting Activity:

U.S. Department of Transportation, Pipeline and Hazardous Materials Administration, Acquisition Services Division, PHF-20.

2. Nature of Action Being Approved:

Contracting without providing for full and open competition. (See FAR 6.301(a))

3. Description of Supplies or Services:

New Century Software (NCS), part of Mistras Group, Inc., license/maintenance cost to support the NPMS data processing system. NCS products include 5 seats for Facility Manager and 2 for Spatial Synchronizer, starting September 2024, to continue the service for the customed service currently provided to PHMSA. These applications support the NPMS system (production and development servers), including data submission processing, submission tracking, change detection, pipeline history and inspection unit mapping.

4. Statutory Authority:

41 U.S.C. 3304(a)(1) (FAR 6.302-1 - Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.)

5. Contractor’s Unique Qualifications:

New Century Software, part of Mistras Group, Inc., is the only U.S. based provider of the software products owned by PHMSA. This would include the Facility Manager and Spatial Synchronizer software products and associated training.

6. Synopsis or Other Efforts for Identification of Sources:

A signed sole source statement from the service provider is included in the contract package.

7. Determination of Fair and Reasonable Anticipated Cost:

The proposed costs for the effort will be analyzed in detail by the Contracting Officer to ensure that they are realistic, fair, and reasonable. The Independent Government Estimated cost for the proposed support contract is $18,092 which can be used to determine fair and reasonable. (See FAR 15.404-1(b)(2)(v)).

The estimated cost for the proposed support contract is $18,092 for the base year, then 3% increase for option years 1- 4 for a total of $96,054.

8. Market Research (See FAR 10.001(a)(2)(ii)):

A signed sole source statement from the service provider is included in the contract package.

9. Other Supporting Facts:

This is not a new cost for PHMSA, but it is a new procurement request that will continue the currently provided support service under PO 693JK319P000010 (which is on its 4th option year and needs to be replaced). Included on the Facility Management & Spatial Synchronizer Software Licenses for NPMS (PHMSA-FY24-076) line item on the CY24 IT Spend Plan.

10. List of Other Interested Sources Expressing Interest:

None.

11. Future Plans to Permit Competition:

PHMSA can consider redesigning all NPMS custom applications to not leverage NCS applications.

TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR 6.303-2(b))

I certify that the facts and representations under my cognizance which are included in this Justification, and which form a basis for this Justification are complete and accurate.

COR – Print name and title

12. CONTRACTING OFFICER CERTIFICATION (FAR 6.303-2(a)(12))

I certify that this Justification is accurate and complete to the best of my knowledge and belief.

Stephen Jones Date Contracting Officer, PHMSA

Signature

Date

Maya Sela Shapiro, GIS Coordinator