Job Specs Zoeller Farm LWR forb seed FY23 NAAF 12.29.23 .docx

Site Specific Job Specification Form FY23 Cat II SWG Stewardship Project – T-134-D-1 Project Name: Prairie forb (wildflower) and grass seed for Zoeller Farm Land & Water Reserve Project Site Name and County: Zoeller Farm Land & Water Reserve (St. Clair County) DNR Site Name and County: Zoeller Farm Land & Water Reserve (St. Clair County) The following specifications shall be applied to the above-named job.

1. DESCRIPTION OF SUPPLIES AND SERVICES

GOAL: This contract will purchase 191 PLS (pure live seed) pounds of various native prairie forb (wildflower) and grass species - midwestern ecotype prairie forb and grass seed for delivery to the Illinois Department of Natural Resources, Prairie Ridge State Natural Area, 4295 North 1000th St., Newton, Il 62448.

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

1.1.1.1 Vendor shall complete the site-specific project as described and provide seed necessary to do so.

1.1.1.2 The project will purchase 191 PLS pounds (pure live seed) of midwestern ecotype prairie forb (wildflower) and grass seed in the following amounts and species:

1 lb. Aster, False (Boltonia asteroids)

1 lb. Aster, Smooth Blue (Aster laevis)

5 lbs. Rattlesnake Master (Eryngium yuccifolium)

1.1.1.3 All prairie forb (wildflower) and grass seed must have a geographical origin of Illinois, Missouri, Iowa, Indiana, or Kentucky. If seed is not available from that geographical area, the closest seed source will be chosen if the price is within the budget for this purchase, approval must be given by the primary job coordinator prior to providing seed from outside the above listed geographical origin.

1.1.1.4 Seed must be high quality, viable seed that has been stored for no more than one year, is in good condition with no mold or mildew, and has been tested for purity and germination. Seed must be mechanically cleaned and have little or no dust, non-viable seeds, and inert matter.

1.1.1.5 Seed must have little or no weed seed contamination. Seed which is known to have weed contamination or low viability must be indicated as such on the bid.

1.1.1.6 Seed may not be treated with neonicotinoids or have originated from parent plants that were treated at any time with neonicotinoids.

1.1.1.7 Seed must be able to be delivered to Illinois Department of Natural Resources, Prairie Ridge State Natural Area, 4295 North 1000th St., Newton, Il 62448 by June 30, 2023. A final invoice will be due by June 30, 2024.

1.1.1.8 General Work Details

1.1.1.9 All questions or communications related to this Project from the public or news media shall be forwarded immediately to the Primary Job Coordinator.

1.1.1.10 INSURANCE: Vendor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, or settle any claims.

1.1.1.11 Modifications to Scope of Work: Change orders must be determined by the Primary Job Coordinator to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Vendor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material and equipment. A fully executed contract change order, signed by both parties, must be in place for any contract changes to be effective.

1.2. MILESTONES AND DELIVERABLES

1.2.1. Invoices shall be submitted no more frequently than monthly.

1.2.2. A final invoice for the contract must be submitted by June 30, 2024.

1.2.3. Vendor must be able to complete the project within specified work dates.

1.3. VENDOR/STAFF SPECIFICATIONS

1.3.1.1 Vendor shall provide the required manpower to successfully complete the project in the time frame specified.

1.4. TRANSPORTATION AND DELIVERY: Not applicable.

1.5. SUBCONTRACTING:

1.5.1. SUBCONTRACTING: Subcontractors are allowed provided the subcontractor meets all the qualifications of the vendor in section 1.5. For purposes of this section, subcontractors are those specifically hired to perform all, or part of the work covered by the contract. If subcontractors shall be utilized, Vendor must identify the names and addresses of all subcontractors it shall be entering into a contractual agreement in the performance of this Contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money to the extent the information is known that each subcontractor is expected to receive pursuant to the Contract. Attach additional sheets as necessary. All information regarding subcontractors must be provided at the time of bidding.

1.5.2. If unanticipated subcontracting is needed during completion of the contract, Vendor must submit to the Primary Job Coordinator the names and addresses of all subcontractors, a description of work to be performed, and anticipated amount of money. Vendor must receive written approval for this subcontracting from the Primary Job Coordinator.

2. PRICING

1.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract value is firm or estimated at the time it is submitted for obligation. The total value of this contract is firm.

1.2. EXPENSES

1.2.1. The Vendor shall be responsible for any expenses which may incur as a result of conducting the activities described in the Job Specifications, including repair, maintenance, or extraction of equipment.

1.2.2. Vendor shall provide a per pound rate bid for the commodity purchase described. Pricing shall be in the following format (Vendor provides the Unit Cost):

1.3. N/A

1.4. VENDOR’S PRICING:

1.4.1. Pricing shall be in the following format: Per Pound.

3. TERM OF CONTRACT:

1.1. TERM OF THIS CONTRACT: This contract shall commence upon the last dated signature of the Parties and shall terminate June 30, 2024.

1.1.1. In no event will the total term of the contract, including the initial term, any renewal terms and any extensions, exceed 10 years.

1.1.2. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

JOB ADMINISTRATION

Primary Job Coordinator:

Name: Terry Esker Position: Regional Stewardship Specialist Address: 4295 North 1000th St., Newton, Il 62448 Phone number: (618) 554-2599 email: terry.esker@illinois.gov