Job Specs Pyramid State Park SWG T-145-D-1 prairie grass forb seed Phase II 11.27.2024 ~2 (1).docx

Site Specific Job Specification Form FY24 SWG T-145-D-1 Stewardship Project – Phase II Project Name: Prairie grass and forb (wildflower) seed for Pyramid State Park Project Site Name and County: Pyramid State Park (Perry County) DNR Site Name and County: Pyramid State Park (Perry County) The following specifications shall be applied to the above-named job.

1. DESCRIPTION OF SUPPLIES AND SERVICES

GOAL: This contract will purchase 1700 PLS (pure live seed) pounds of various native prairie grass and forb (wildflower) species - midwestern ecotype prairie forb seed for delivery to the Illinois Department of Natural Resources, Prairie Ridge State Natural Area, 4295 North 1000th St., Newton, Il 62448

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

1.1.1.1 Vendor shall complete the purchase as described and provide seed necessary to do so.

1.1.1.2 The vendor will provide (pure live seed) of midwestern ecotype prairie grass and prairie forb (wildflower) seed in the amounts and species specified in Bidbuy.

1.1.1.3 All prairie forb (wildflower) seed must have a geographical origin of Illinois, Missouri, Iowa, Indiana, or Kentucky. If no seed can be provided by any vendor from that geographical area, the closest seed source will be chosen, approval must be given by the primary job coordinator prior to providing seed from outside the above listed geographical origin. This excludes the Big Bluestem – which can be KAW variety and the Eastern Gamagrass – which can be PMK24 variety. The department reserves the right to reduce quantities to stay within the project budget.

1.1.1.4 Seed must be high quality, viable seed that has been stored for no more than one year, is in good condition with no mold or mildew, and has been tested for purity and germination. Seed must be mechanically cleaned and have little or no dust, non-viable seeds, and inert matter.

1.1.1.5 Seed must have little or no weed seed contamination. Seed which is known to have weed contamination or low viability must be indicated as such on the bid.

1.1.1.6 Seed may not be treated with neonicotinoids or have originated from parent plants that were treated at any time with neonicotinoids.

1.1.1.7 Seed must be packaged separately by species and not mixed.

1.1.1.8 Seed must be able to be delivered to Illinois Department of Natural Resources, Prairie Ridge State Natural Area, 4295 North 1000th St., Newton, Il 62448 by June 30, 2025. A final invoice will be due by March 31, 2025.

1.2. MILESTONES AND DELIVERABLES

1.2.1. A final invoice for the contract must be submitted by March 31, 2025.

1.2.2. Vendor must be able to complete the delivery within specified contract dates.

1.3. VENDOR/STAFF SPECIFICATIONS – not applicable.

1.4. TRANSPORTATION AND DELIVERY: Not applicable.

1.5. SUBCONTRACTING:

1.5.1. SUBCONTRACTING: Subcontractors are allowed provided the subcontractor meets all the qualifications of the vendor in section 1.4. For purposes of this section, subcontractors are those specifically hired to perform all, or part of the work covered by the contract. If subcontractors shall be utilized, Vendor must identify the names and addresses of all subcontractors it shall be entering into a contractual agreement in the performance of this Contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money to the extent the information is known that each subcontractor is expected to receive pursuant to the Contract. Attach additional sheets as necessary. All information regarding subcontractors must be provided at the time of bidding.

1.5.2. If unanticipated subcontracting is needed during completion of the contract, Vendor must submit to the Primary Job Coordinator the names and addresses of all subcontractors, a description of work to be performed, and anticipated amount of money. Vendor must receive written approval for this subcontracting from the Primary Job Coordinator.

2. PRICING

1.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract value is firm or estimated at the time it is submitted for obligation. The total value of this contract is firm.

1.2. VENDOR’S PRICING:

1.2.1. Pricing shall be in the following format: The lowest price bid shall be determined by the total price for all line items. In the event no single bidder provides a bid for each line item, the State of Illinois reserves the right to award to the responsive and responsible compliant low bidder by line item.

3. TERM OF CONTRACT:

1.1. TERM OF THIS CONTRACT: This contract shall commence upon the last dated signature of the Parties and shall terminate March 31, 2025.

1.1.1. In no event will the total term of the contract, including the initial term, any renewal terms and any extensions, exceed 10 years.

1.1.2. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

JOB ADMINISTRATION

Primary Job Coordinator:

Name: Terry Esker Position: Regional Stewardship Specialist Address: 4295 North 1000th St., Newton, Il 62448 Phone number: (618) 554-2599 email: terry.esker@illinois.gov