Job Specs Pyramid State Park firebreak construction bulldozer SWG T145D1 FY24 20240402~2.docx

Site Specific Job Specification Form FY 24 SWG T-145-D-1 Stewardship Project – Pyramid State Recreation Area SWG Project Name: Pyramid State Recreation Area – firebreak construction – heavy equipment Project Site Name and County: Pyramid State Recreation Area (Perry County) DNR Site Name and County: Pyramid State Recreation Area (Perry County) The following specifications shall be applied to the above-named job.

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. GOAL: This contract will fund a project to create 30-foot-wide firebreaks along various Pyramid State Recreation Area boundaries and/or interior units. This project will require the use of heavy equipment to clear a 30-foot firebreak through successional woody and shrub vegetation, remove all woody vegetation, and shape and level the area to bare soil at Pyramid State Recreation Area, located in Perry County, Illinois

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. Vendor shall complete the site-specific projects as described.

1.2.2. The first objective of the vendor will be to clear a 30-foot-wide firebreak along various Pyramid State Recreation Area boundaries and/or interior units (see attached map) as identified by the Primary Job Coordinator. IDNR will flag the identified firebreaks with flagging tape and/or provide maps to identify the project area. The vendor will use heavy equipment (bulldozers) to clear a 30-foot firebreak through successional woody and shrub vegetation, the vendor will remove/clear all woody vegetation from the firebreak, consolidate the removed woody vegetation into piles, burn the piles and bury any unburned material on site. Any large rocks over 10 inches in diameter must also be removed from the firebreak. The vendor will shape and level the firebreak down to bare soil, so it can be over overseeded by IDNR. IDNR will be responsible for any seedings on the constructed firebreaks. When completed, the firebreaks must be passable by UTV’s, tractors with equipment (up to 15 feet wide) and pickup trucks.

1.2.3. General Work Details

1. Certified Payroll, The Vendor and each subcontractor who participate in public works shall be in accordance with 820 ILCS 130/5

2. Make and keep, for a period of not less than 3 years from the date of the last payment made before January 1, 2014 (the effective date of Public Act 98-328) and for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

3. No later than the 15th day of each calendar month file a certified payroll for the immediately preceding month with the public body in charge of the project.

EMPLOYMENT OF PUBLIC WORKERS ON PUBLIC WORKS: In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non-manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

1.3. MILESTONES AND DELIVERABLES:

1.3.1. To meet IDNR’s vendor requirement, the Vendor shall complete a log for each day crews are working on site to document work completed. The completed log shall be provided to the Primary Job Coordinator by the Vendor at the completion of the contract via email to the following address: Stephen.Tillman@illinois.gov

1.3.2. Vendor shall notify the Primary Job Coordinator 24 hours before beginning work on a job.

1.3.3. Vendor shall notify the Primary Job Coordinator weekly via email or phone with updates on work planned the upcoming week and work completed the previous week.

1.3.4. Invoices may be submitted monthly, quarterly, or at the completion of the contract. A final invoice for the contract must be submitted by December 31, 2025.

1.3.5. Vendor must be able to complete the project within specified work dates under conditions that minimize harmful impacts to the site.

1.3.6. Work will NOT be permitted between the dates of April 1st and June 30th annually to avoid impacts to nesting grassland wildlife.

1.3.7. Vendor will not be allowed to work if ground conditions become too wet to avoid rutting up the project area.

1.4. VENDOR / STAFF SPECIFICATIONS:

1.4.1. Vendor shall provide the required equipment and manpower to successfully complete the project in the time frame specified under conditions that minimize harmful impacts to the site.

1.4.2. Vendor must use heavy equipment (bulldozers) with a minimum horsepower of 135 hp, equal to a Caterpillar D5 bulldozer or larger. Other equipment including trackhoes do not have a minimum horsepower requirement.

1.4.3. Vendor shall have a minimum of two (2) years of professional experience in the operation of heavy equipment, specifically bulldozers in Illinois.

1.4.4. Documentation of Vendor experience should be provided with the bid, using the attached form or similar format.

1.4.5. At least 50% of the staff on site shall have a minimum of one (1) year of professional experience in the operation of heavy equipment including bulldozers. Documentation of Vendor’s staff experience should be provided with the bid, using the attached form or similar format.

1.5. TRANSPORTATION AND DELIVERY: Not applicable.

1.6. SUBCONTRACTING:

1.6.1. Subcontractors are allowed provided the subcontractor meets all the qualifications of the vendor in section 1.4. For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the contract. If subcontractors shall be utilized, Vendor must identify the names and addresses of all subcontractors it shall be entering into a contractual agreement in the performance of this Contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money to the extent the information is known that each subcontractor is expected to receive pursuant to the Contract. Attach additional sheets as necessary. Documentation of experience required in section 1.4 must be provided for all subcontractors. All information regarding subcontractors must be provided at the time of bidding.

1.6.2. If unanticipated subcontracting is needed during completion of the contract, Vendor must submit to the Primary Job Coordinator the names and addresses of all subcontractors, a description of work to be performed and anticipated amount of money, and documentation of experience required in section 1.4. Vendor must receive written approval for this subcontracting from the Primary Job Coordinator.

1.6.3. A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources

2. PRICING

2.1 TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract value is firm or estimated at the time it is submitted for obligation. The total value of this contract is firm.

2.2 EXPENSES:

1.

2.

2.1 2.2

2.2.1 The Vendor shall be responsible for any expenses which may incur as a result of conducting the activities described in the Job Specifications, including repair, maintenance, or extraction of equipment.

2.2.2 The Vendor shall be responsible for any expenses which may incur as a result of inadequate treatment where follow-up is required to meet stated treatment standards.

2.2.3 Payment for this contract will only include the Vendor’s time working at the job site and will not include time spent traveling to or from the job site.

2.2.4 Vendor shall provide an hourly rate bid for 121 hours of the contractual work described above.

To be determined

2.3 N/A

2.4 VENDOR’S PRICING:

2.4.1 Pricing shall be in the following format: Per Hour.

3. TERM OF CONTRACT:

3.1 TERM OF THIS CONTRACT: This contract shall commence upon the last dated signature of the Parties and shall terminate 31 December 2025.

3.1.1 In no event will the total term of the contract, including the initial term, any renewal terms and any extensions, exceed 10 years.

3.1.2 Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

JOB ADMINISTRATION

Position: District Heritage Biologist

Address: 1027 S Division St, Carterville, IL 62918

Phone number: 618-964-4930 email: Stephen.tillman@illinois.gov

Position: District Heritage Biologist

Address: 1027 S Division St, Carterville, IL 62918

Phone number: 618-964-4930 email: Stephen.tillman@illinois.gov

Position: Site Superintendent – Pyramid State Park Address: 1562 Pyramid Park Road, Pinckneyville, IL 62274

Position: Regional Stewardship Specialist

Address: 4295 N. 1000th St., Newton, IL 62448

Phone number: (618) 554-2599 email: terry.esker@illinois.gov

ATTACHMENTS: Project Map, Work log Site map. Pyramid State Recreation Area, yellow lines indicate property boundary, orange lines delineate project area.

Work log (to be filled out with at least one entry per work day):

Total tas 10/2018

Page of 9

Page of 9

VENDOR DOCUMENTATION OF EXPERIENCE

· Must meet requirements given in the job specifications for this project.

· REFERENCE PROJECTS MUST DEMONSTRATE THAT VENDOR HAS AT LEAST 2 YEARS’ EXPERIENCE.

· Reference projects must be from sites with high-quality wetland components, a natural community with endangered and threatened species, natural areas included on the Illinois Natural Areas Inventory for high floristic quality, dedicated Nature Preserves, or registered Land and Water Reserves.

Vendor Name: ___________________________________________

Project Name and Location

Reference Name and Phone Number or Email Address

Native Plant Community Type (e.g. prairie, wetland, forest, etc.)

Land Use Type (e.g. Nature Preserve, State Park, CRP, municipal park, NWR, etc.)

Approximate Acreage

Type of Work Completed

Date Started and Completed

DOCUMENTATION OF VENDOR’S ONSITE STAFF EXPERIENCE

- Must meet requirements given in the job specifications for this project.

- Staff substitutions are acceptable at the time of work as long as staff working onsite meet experience requirements for this project.

VENDOR NAME:

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