Job_Order_Contract_(JOC)_for_Water_Production_Well_Drilling_Services_(Addendum_#1_Revision).pdf

CITY OF TUCSON

REQUEST FOR QUALIFICATIONS

260145

JOB ORDER CONTRACT (JOC) FOR WATER PRODUCTION WELL

DRILLING SERVICES

Due Date: Monday, December 8, 2025

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/212580

PUBLISH DATE: November 10, 2025 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR QUALIFICATIONS NO. 260145

BUSINESS SERVICES DEPARTMENT Page 2 of 66 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Sonya Lazo

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4473

Attachments:

A - Offer and Acceptance C - SBE_Provisions_Revised_May_2024_Includes_Subcontractor_Modification_Form (5) D - WIFA_SBE_DBE_Provisions_October_2025 K - WIFA_Government_Contract_Packet

BUSINESS SERVICES DEPARTMENT Page 3 of 66

A. NOTICE

A.1. CITY OF TUCSON

NOTICE OF REQUEST FOR QUALIFICATIONS NO 260145

Job Order Contract (JOC) for Water Production Well Drilling Services

Pursuant to ARS Title 34, the City of Tucson is conducting a competitive One-Step Process to retain approximately approximately five (5)contractors for a Job Order Contract (JOC) to provide Water Production Well Drilling Services. Individual job orders should not exceed two million dollars ($2,000,000.00) and the estimated budget for the first year is eight million dollars ($8,000,000.00). The term of this contract will be one (1) year with four (4) additional one-year periods. Services will be requested on an as-needed, if-needed basis and the resultant contract is neither exclusive nor a commitment by the City that the Contractor’s services will be required.

The City of Tucson invites interested firms to submit written Statements of Qualifications (SOQs) relating to this solicitation. A Screening Committee will evaluate firms’ qualifications and experience with similar projects.

SUBMITTAL DUE DATE: Monday, December 8, 2025 AT 2:00 P.M. LOCAL AZ TIME

PRE-SUBMITTAL MEETING DATE: Tuesday, November 18, 2025

TIME: 1:00 pm LOCAL AZ TIME

LOCATION: Microsoft Teams Meeting https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/ 0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d Meeting ID: 232 888 792 195 3 Passcode: b28on9yg or Dial in by phone +1 213-293-2303,,180881369# United States, Los Angeles Find a local number Phone conference ID: 180 881 369#

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Meeting ID: 232 888 792 195 3 Passcode: b28on9yg or

Dial in by phone +1 213-293-2303,,180881369# United States, Los Angeles Find a local number Phone conference ID: 180 881 369#

QUESTIONS SHALL BE DIRECTED TO: Sonya Lazo

(520) 837-4473 sonya.lazo@tucsonaz.gov

Publication Dates: Friday, November 12, 2025 and Friday, November 19, 2025 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d tel:+12132932303,,180881369 https://dialin.teams.microsoft.com/2c60b41f-ade1-4bcb-8fa6-36d6e327015e?id=180881369

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Posted Date: Monday, November 10, 2025

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B. INTRODUCTION

B.1. Summary

The City of Tucson is seeking up to five contractors to provide annual well drilling services.

B.2. Background

Job Order Contracting is an alternative delivery method for construction of public works projects. JOC's differ from the standard project-specific, low bid contracts in that they are indefinite-quantity contracts, which can be awarded on the basis of qualifications. Best value may be considered in awarding the JOC or in awarding job orders under the JOC contract.

Each individual job order contract will establish its own individual project limit. Mayor and Council have approved ordinance 12175 which states that individual projects may not exceed $5,000,000 unless the Mayor and Council approves a higher limit for that project.

B.3. Contact Information

Sonya Lazo Contract Officer Email: sonya.lazo@tucsonaz.gov Phone: (520) 837-4473 Department:

Water Department

B.4. Timeline mailto:sonya.lazo@tucsonaz.gov tel:(520)837-4473

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Issue Date November 10, 2025

Pre-Submittal Meeting (Non- Mandatory)

November 18, 2025, 1:00pm

Microsoft Teams Meeting https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0 ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ 3%40thread.v2/0?context=%7b%22Tid%2 2%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a% 220f36c3c9-704b-4ca5-ab5f- 4ca805ebdc79%22%7d

Meeting ID:

232 888 792 195 3

Passcode:

b28on9yg or Dial in by phone +1 213-293-2303,,180881369# United States, Los Angeles Find a local number Phone conference ID:

180 881 369#

Question Submission Deadline December 2, 2025, 2:00pm

Submittal Due Date December 8, 2025, 2:00pm https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTU1ZGI0ZWQtNjU0ZS00Y2ZiLWIwN2YtNzFkMDNiMGU3NTQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%220f36c3c9-704b-4ca5-ab5f-4ca805ebdc79%22%7d

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C. SCOPE OF WORK

C.1. Scope of Work

The City of Tucson (COT) is conducting a competitive one-step process to retain up to Five (5) Contractors for a Job Order Contract (JOC) to provide annual well drilling services for the City of Tucson. Individual job orders should not exceed Two Million Dollars ($2,000,000) and the estimated budget for the first year is Eight Million Dollars ($8,000,000.00). The term of this contract will be one year with Four (4) one-year renewal options. Services will be requested on an as-needed, if-needed basis and the resultant contract is neither exclusive nor a commitment by COT that the Contractor's services will be required.

C.2. Scope of Required Services

Contractor shall provide well drilling, installation, sampling services, aquifer/pump testing services, maintenance, pump removal/repair, color calibrated well video logging, general well operations/maintenance, aquifer assessment, and well abandonment services in the Tucson area.

Work performed under this contract will be on an as needed/if needed basis. The specifications for individual projects will be generated based on site specific conditions in a request for bid (RFB).

Groundwater extraction and production wells Installed for the City of Tucson generally range from five hundred (500) to twelve hundred (1200) feet deep but specific depths will depend on the site. The well construction materials may include stainless steel, low carbon steel and/or schedule 80 PVC. Tucson Water may elect to purchase the casing directly from the manufacturer or may request the Contractor purchase the casing. The regional groundwater table in the Tucson area varies greatly and can be encountered at depths ranging from approximately 75 to over 600 feet below surface grade. The types of soil beneath the sites include gravels, sands, silts and clays. Logs are available upon request at the City of Tucson, Tucson Water.

COT invites drilling contractors who use one or more of the drilling methods described below to submit their qualifications.

C.3. Specifications

All work shall be conducted by a drilling firm with a valid well drilling license issued by the Arizona Department of Water Resources (ADWR) and conform with ADWR rules and guidelines. The contractor must hold a valid A-4 or A-16 contractor's license with the Arizona Registrar of Contractors required under A.R.S. §45-596 Section 32-1121 for working on municipal wells. The City will prepare a job specific request for bid (RFB) which will serve as the project contract between the driller and the City.

Boreholes shall be advanced by commonly used drilling methods including reverse-circulation air rotary, mud rotary, dual air casing hammer (ARCH); sonic; reverse circulation mud or air rotary method as specified in the RFB. Typically, Tucson Water specifies reverse circulation mud rotary for production wells.

(1) PERMITTING

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• Well design will be developed by the City's Water department prior to submittal of the Notice of Intent or an Application for a Permit to Drill a Well to ADWR.

• The Notice of Intent (NOI) or Application for a Permit to Drill a Well may be submitted by either the City or the Contractor as specified in the RFB. The ADWR Well Drillers Report and Well Log form must be submitted by the Contractor following well installation and development. All reports must be filed with ADWR within 30-days of well completion. The ADWR Well Drilling Report and Well Log form must be reviewed by Tucson Water prior to being submitted to ADWR. A copy of all well forms filed with ADWR by the Contractor shall be faxed, emailed or mailed to the City within 10 business days of the filing date.

• The Contractor may be required to furnish all permits if requested by the City in the price and schedule proposal. Such permits may include but not be limited to traffic control, noise exemption permit, water use, de minimus or permitting to work in a City or County right-of-way.

(2) BORINGS

• The boring shall be completed in a manner as directed by the RFB.

• Surface casing will be supplied by the Contractor and must be one continuous piece of new pipe meeting or exceeding ASTM A53B specifications. Surface casing size will be determined on a site specific basis but will extend to a minimum of 40-feet in length and up to 36" diameter. The grout envelope shall ensure the surface casing is entirely sealed against infiltrating surface waters.

• The Contractor shall, to Tucson Water's satisfaction, supply, install and maintain in good operating condition a drill cuttings sample catcher, which permits the safe and representative collection of cuttings. As specified in the RFB, either the City's Representative or the Contractor may collect drill cuttings.

• The borehole depth and the minimum diameter of the pilot bit will be specified.

• Geophysical logging, including a deviation survey, shall be performed upon completion of the pilot borehole. Deviation surveys will be required again upon completion of the reamed hole and on the cased well. During drilling the Contractor will perform periodic alignment surveys at intervals specified in the job contract.

• All circulation water will be retained in an above-ground reservoir only. No subsurface mud pits will be allowed. The water level in the borehole must not be allowed to drop below the bottom of the surface casing.

• The pilot borehole shall be reamed to a diameter specified in the job specific RFB.

• The Contractor will be responsible for on-site safety and security during the project.

(3) MATERIALS

• The Contractor shall have on location at the well site or staging area, the required well construction and annular material by the time the final reaming operation is completed. The Contractor will be responsible for site security during the drilling and testing.

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• All well materials shall be NSF certified for potable water use, and shall not contain any perfluoroalkyl or polyfluoroalkyl substances (PFAS).

• Prior to installation of the well casing, the Contractor shall install a temporary gravel tremie pipe, a three inch (3") permanent gravel feed tube, and a permanent one and a half (1.5”) sounding tube.

• Dissimilar metal casing construction may require the Contractor to furnish a dielectric coupler or dissimilar metal adapter.

• The Contractor may be required to supply stainless steel centralizers, which shall be welded to the casing as prescribed by the RFB.

(4) ANNULUS AND WELL COMPLETION

• The annulus shall be packed with only glass beads, or clean gravel composed of sound, durable, highly spherical, well-rounded siliceous particles, containing no silt, clay, organic matter or deleterious materials. The size of the glass beads or gravel will be specified in the RFB although typically Tucson Water specifies 6x9 filter pack. The filter pack shall be emplaced from the bottom of the boring to a level above the top of the screened interval.

• The gravel shall be delivered to the well site at least 3 days before planned gravel placement to allow for testing and approval by Tucson Water. If gravel specifications are not met, the gravel may be rejected on a per load basis.

• To avoid contamination of the gravel, Tucson Water requires that the gravel be delivered in large bulk super sacks and be handled in the bulk sacks during gravel pack placement.

• The gravel shall be placed in a uniform and continuous manner, such that hydraulic segregation and bridging are eliminated. During gravel pack placement, a continuous stream of water shall be airlifted from the well at a rate of approximately 300 gpm to remove suspended sediments. Tucson Water requires the gravel pack operations to include disinfection with chlorine as prescribed by the RFB.

• Gravel shall be placed by hydraulic feed through the temporary tremie pipe. It will be the Contractor's responsibility to ensure that an effective continuous filter pack is ultimately achieved and that the gravel pack, sand, and cement grout is a continuous unbroken column surrounding the casing.

(5) DEVELOPMENT AND ACCEPTANCE TESTING

• No sooner than twenty-four (24) hours after completion of construction and annular material emplacement, the Contractor will commence development via airlifting using a swab tool that allows airlift pumping to be conducted through a perforated section of drill pipe between two tight fitting surge blocks. Tucson Water or its site representative shall direct the Contractor during development but general requirements will be specified in the individual job RFB.

• Gravel pack levels will be maintained during development operations via the permanent gravel feed tube.

• Pump development shall commence by pumping no later than ten days after completion of airlift development. The pump shall not be equipped with a check valve or any other device that restricts the free flow of water back down the column pipe when pumping is stopped.

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• The Contractor will supply an approved flow meter and a manometer, and install sounding pipe sufficient to provide water level measurements as required in the RFB.

• To gauge well productive capacity, step tests may be required and shall be specified in the

RFB.

• New production wells will require Acceptance Testing of durations of 24 to 48 hours. Tucson Water staff will collect water samples at the conclusion of Acceptance Testing. A water level Recovery Test of up to 24 hours will commence immediately following pump shut down.

• Following well installation but before final acceptance, the Contractor will schedule a deviation survey of the cased well. Wells that do not meet Tucson Water’s deviation standards as specified in the RFB will be rejected.

• Tucson Water requires removal of fill material at the bottom of the well after pump removal following pump test and before scheduling a final video log.

• As specified in the RFB, the Contractor will secure the well with welded and/or locking caps.

(6) WELL SERVICES

In addition to drilling and constructing new wells, other well services conducted by the contractor shall include but not necessarily be limited to the types of activities and equipment listed below.

• Obtaining permits for discharged water and other permitting required.

• Conduct pump tests, recovery tests and step tests on existing wells, including installation and removal of pumps, meters, valves, sounding tubes and discharge piping.

• Schedule and coordinate geophysical testing of existing wells, pilot borehole, reamed borehole, and deviation survey of the well casing.

• Field notes and accurate diagrams showing work completed and all piping and pump modifications must be submitted to Tucson Water within one month of completion of the work.

(7) SAFETY

• The Contractor shall provide equipment that is in good repair and is fully functioning per manufacturer's specifications. All safety guards and shields will be in place and operating.

• All downhole materials used during well drilling and installation shall be NSF certified for drinking water wells. The Contractor shall not utilize equipment or materials that will leave a residue or otherwise leach compounds which may adversely affect the water quality of the bore hole or well, including materials that may contribute heavy metals, volatile organic compounds, 1,4-dioxane or perfluorinated compounds to the groundwater.

• The Contractor will be responsible for assessment, sampling and cleanup of soil exposed to spills of fuel, oil, or other contaminants due to Contractor negligence. The soil cleanup and documentation will be completed within 30-days of the spill.

• The Contractor shall provide sufficient safety devices (cones, barricades, tape) to establish a safety zone around the work area. The bore hole or well will be secured to prevent entry or tampering whenever unattended. The Contractor shall provide its personnel with safety vests for projects where vehicular traffic is present, or as requested by the City.

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• We anticipate that the work described herein shall be conducted in OSHA Level D personal protective equipment. However, the Contractor shall be prepared to upgrade to higher personal protective levels if necessary.

• The Contractor shall submit a Health and Safety Plan in response to this Request for Qualifications. The Contractor will submit a Health and Safety Plan at any pre-construction safety meeting to be held on-site. The Contractor and Tucson Water personnel shall read and sign the Plan prior to work beginning on each project.

(8) WELL ABANDONMENT

• Abandonment of wells will be conducted according to the Arizona Department of Water Resources well abandonment rule (Arizona Administrative Code Rule R12-15-816). The City or the Contractor will file the Notice of Intent to Abandon form and a Well Abandonment Completion Form after it has been reviewed and approved by Tucson Water. A copy of all well forms filed by the Contractor shall be faxed, emailed or mailed to the Water Department within 10 business days of the filing date.

(9) NOISE ABATEMENT

• We anticipate that the work described herein may be conducted in residential neighborhoods, and in many cases there will be private homes in close proximity to work areas. It is the Contractor’s responsibility to meet all ordinances regarding noise and noise control during all drilling, testing, well installation, and development operations. Sound barricades shall be a minimum of 16 feet tall, and must be approved by Tucson Water. The noise control must be in accordance with the American Society for Testing and Materials (ASTM) Standard E 90-90, and all applicable rules and regulations, and shall provide noise reduction as follows.

Center Band Frequency, Hz

Minimum acceptable calculated Silenced Sound Pressure Level (dB) at 60 feet from site boundary

All necessary precautions must be taken to protect the safety and comfort of residents in the surrounding area. Large equipment exhaust systems shall be equipped with approved residential/hospital grade silencers. Any unnecessary noise shall be avoided at all times.

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D. INSTRUCTIONS TO OFFERORS

D.1. DEFINITIONS OF KEY WORDS USED IN THE SOLICITATION

For purposes of this solicitation and any subsequent contract, the following terms have the meanings set forth below:

City: The City of Tucson, Arizona

Contract: The legal agreement executed between the City and the Contractor/Consultant.

Contractor/Consultant: The individual, partnership, or corporation who, as a result of the competitive solicitation process, is awarded a contract by the City.

Contract Representative: The City employee or employees who have specifically been designated to act as a contact person or persons to the Contractor and is responsible for monitoring and overseeing the Contractor's performance under this Contract.

Director of Business Services: The contracting authority for the City, authorized to sign contracts and addenda thereto on behalf of the City.

May: Indicates something that is not mandatory but permissible.

Offer: Any proposal, statement of qualifications, bid, or other submission provided by an Offeror in response to this solicitation.

Offeror: Each individual or entity that submits an Offer in response to this solicitation.

Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements, if they constitute a substantive requirement, may, at the City’s sole discretion, result in the rejection of an Offer as non-responsive.

Should: Indicates something that is recommended but not mandatory. If the Offeror fails to provide recommended information, the City may, at its sole option, ask the Offeror to provide the information or evaluate the Offer without the information.

D.2. ADDENDUM OF SOLICITATION

Solicitation Addenda will be posted on the City’s link to the online bidding website. Offeror is responsible for checking the webpage regularly for new solicitation addenda and must acknowledge each addendum to this solicitation in its submittal. Please note that vendors who have registered with the Business Services Department at https://procurement.opengov.com/portal/tucson-az and follow the City of Tucson will receive email notifications of solicitation addenda.

D.3. AWARD OF CONTRACT

Notwithstanding any other provision of the Request for Qualifications, the City reserves the right to:

A. waive any immaterial defect or informality; or

B. reject any or all proposals, or portions thereof; or

C. reissue the Request for Qualifications.

https://procurement.opengov.com/portal/tucson-az

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A response to this solicitation is an offer to enter into negotiations and contract with the City based upon the terms, conditions, and specifications contained in the City's solicitation. Submittals do not become contracts unless and until they are executed by the City's Director of Business Services and the City Attorney. All of the terms and conditions of the solicitation shall be incorporated in the Contract, unless any of the terms and conditions are modified by a solicitation addendum, a contract addendum, or by mutually agreed terms and conditions in the final contract documents.

D.4. CERTIFICATION

By signature on the Offer Form, solicitation addendum/addenda, or cover letter accompanying the submittal documents, Offeror certifies:

A. The submission of the Offer did not involve collusion or other anti-competitive practices.

B. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal or State law.

C. The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with the submitted Offer.

D. The Offeror hereby certifies that the individual signing the submittal is an authorized agent for the Offeror and has the authority to bind the Offeror to the Contract.

D.5. CITY OF TUCSON BUSINESS LICENSE

It is the responsibility of the Contractor to have a City of Tucson Business License throughout the life of this Contract or a written determination from the City's Business License Section that a license is not required. At any time during the Contract, the City may request the Contractor to provide a valid copy of the business license or a written determination that a business license is not required. For questions contact the City's Business License Section at (520) 791-4566 or email at license@tucsonaz.gov.

D.6. CONFIDENTIAL INFORMATION

The City of Tucson is obligated to abide by all public information laws. If an Offeror believes that any portion of a submittal, offer, specification, protest or correspondence contains information that should be withheld, a statement advising the Contract Officer of this fact should accompany the submission and the information shall be so identified wherever it appears. The City shall review all requests for confidentiality and may provide a written determination to designate specified documents confidential or the request may be denied. If the confidential request is denied, such information shall be disclosed as public information, unless the offeror submits a formal written objection.

D.7. CONTRACT NEGOTIATIONS

At the completion of the evaluation process, the City may enter into negotiations with the top ranked Offeror to determine fees, and to negotiate any other portion of the Contract deemed by the City to be necessary. In the event that the City is not able to negotiate successfully with the top ranked Offeror, the City shall cease negotiations with that Offeror and either begin negotiations with the next ranked Offeror or may choose to cancel the solicitation in its entirety. In the event that the City is not able to mailto:license@tucsonaz.gov

BUSINESS SERVICES DEPARTMENT Page 14 of 66 negotiate successfully with the next ranked Offeror, the City shall cease negotiations with that Offeror and either begin negotiations with the third ranked Offeror or may choose to cancel the solicitation in its entirety. Award shall be made to the Offeror whose submittal and subsequent negotiation is most advantageous to the City.

D.8. PRE-SUBMITTAL MEETING

A Pre-Submittal Meeting will be held at the date and time stated on the cover page of this solicitation, if such a date and time is provided. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City's position.

D.9. EVALUATION PROCESS OVERVIEW

All submittals shall be evaluated in accordance with Arizona Revised Statutes Title 34 Chapter 6 and the evaluation criteria stated herein. The evaluation process and contract award shall include:

D.10. EXCEPTIONS TO CONTRACT PROVISIONS

A response to any Request for Qualifications is an offer to contract with the City based upon the Contract provisions contained in the City's Request for Qualifications, including but not limited to, the specifications, scope of services and any terms and conditions. Offerors who wish to propose modifications to the Contract provisions must clearly identify the proposed deviations and any proposed substitute language in their submittal. However, the provisions of the Request for Qualifications cannot be modified without the express written approval of the Director or his designee. Proposed modifications or exception to the indemnification language herein shall not be considered. If an offer is returned with modifications to the Contract provisions that are not expressly approved in writing by the Director or his designee, the Contract provisions contained in the City’s Request for Qualifications shall prevail.

D.11. FAMILIARIZATION OF SCOPE OF WORK

Before submitting a Statement of Qualifications, each Offeror shall familiarize itself with the scope of work, laws, regulations and other factors affecting contract performance. The Offeror shall be responsible for fully understanding the requirements of the subsequent Contract and otherwise satisfy itself as to the expense and difficulties accompanying the fulfillment of Contract requirements. The submission of a Statement of Qualifications will constitute a representation of compliance by the Offeror. There will be no subsequent financial adjustment, other than that provided by the subsequent Contract, for lack of such familiarization.

D.12. INQUIRIES

Any questions about this Solicitation or the proposed Contract must be presented at the Pre-Submittal Meeting, if there is one (see above), or submitted in writing, via email, or through the online bidding system, to the Contract Officer by the Question Submission Deadline. The email must refer to the solicitation number and the paragraph number of the provision that the question concerns. The Contract Officer may respond by email or may, if they deem it appropriate, address the question in a solicitation

BUSINESS SERVICES DEPARTMENT Page 15 of 66 addendum or response through the question and answer portal in the online bidding system. Offeror may not rely on oral interpretations or clarifications about the solicitation; only questions answered in an email by the Contract Officer, posted through the online bidding system, or posted as a formal solicitation addendum will be binding.

D.13. LATE SUBMITTALS

Late submittals will be rejected.

D.14. OFFER AND EXECUTION

Offerors shall submit the Offer and Acceptance page located in this solicitation with their submittal, acknowledging (i.e. signature) their intent to enter into negotiations on this solicitation. In addition, Offerors are reminded that if awarded a Contract they will be required to agree to the Standard Terms and Conditions for Construction. As such, any exceptions to the Terms and Conditions shall be identified in the Offerors submittal.

D.15. OFFER PERIOD

In order to allow for an adequate evaluation, the City requires an offer in response to this solicitation to be valid and irrevocable for ninety (90) days after the submittal due date and time.

D.16. PREPARATION OF STATEMENT OF QUALIFICATIONS

A. All submittals shall be on the forms provided, if applicable, in this Request for Qualifications package. It is permissible to copy these forms as required. Facsimiles or electronic mail proposals shall not be considered.

B. At a minimum, your Statement of Qualifications should include the signed Offer Form, acknowledge any Solicitation Addenda and your response to all Evaluation Criteria.

C. The Offer Form shall be signed by a person authorized to submit an Offer. An authorized signature on the Offer Form, solicitation addendum/addenda, or cover letter accompanying the submittal documents shall constitute an irrevocable Offer to sell the good and/or service specified herein. Offeror shall submit any additional requested documentation, signifying intent to be bound by the terms of the agreement.

D. The authorized person signing the submittal shall initial erasure, interlineations or other modifications on the submittal.

E. It is the responsibility of all Offerors to examine the entire Request for Qualifications package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting a response. Negligence in preparing a submittal confers no right of withdrawal after due date and time.

F. The City shall not reimburse the cost of developing, presenting, submitting or providing any response to this Solicitation.

G. Offeror must list any subcontractors to be utilized in the performance of the services specified herein. For each subcontractor, details on respective qualifications must be included.

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D.17. PROTESTS

A protest shall be in writing and shall be filed with the Director of Business Services. A protest of a Request for Qualifications shall be received at the Business Services Department not less than five (5) working days before the Request for Qualifications due date. A protest of a proposed award or of an award shall be filed within ten (10) days after issuance of notification of award or issuance of a Notice of Intent to Award, as applicable. A protest shall include:

A. The name, address, and telephone number of the protestant;

B. The signature of the protestant or its representative;

C. Identification of the Request for Qualifications or Contract number;

D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents; and

E. The form of relief requested.

D.18. PUBLIC RECORD

All Statements of Qualifications submitted in response to this Request for Qualifications shall become the property of the City and shall become a matter of public record available for review subsequent to the award notification.

D.19. SUBMITTAL FORMAT

A Statement of Qualifications should be submitted on the forms and in the format specified in the Solicitation. Any information that the offeror requested to be held as confidential shall be clearly marked as such. The material should be in sequence and related to the Solicitation. The sections of the submittal should be organized, clearly identifiable, and should include a minimum of the following sections: the completed Offer Form, all signed addenda, and the offeror’s response to the Evaluation Criteria. Failure to include the requested information may have a negative impact on the evaluation of the offeror's submittal.

D.20. SUBMITTAL RESULTS

The name(s) of the successful offeror(s) will be posted on the Business Services Department’s website at https://procurement.opengov.com/portal/tucson-az upon issuance of a Notice of Intent to Award or upon final Contract execution.

D.21. UPON NOTICE OF INTENT TO AWARD

The apparent successful offeror shall sign and file with the City, within ten (10) days after Notice of Intent to Award, all documents necessary to the successful execution of the Contract.

D.22. VENDOR APPLICATION

Prior to the award of a Contract, the successful offeror shall register with the City’s Business Services Department. Registration can be completed at https://procurement.opengov.com/portal/tucson-az by

BUSINESS SERVICES DEPARTMENT Page 17 of 66 clicking on Vendor Services. Please note that email notifications of newly published solicitations and addenda will be provided to those vendors that select email as their preferred delivery method in their vendor record.

D.23. WHERE TO SUBMIT STATEMENT OF QUALIFICATIONS

In order to be considered, Offeror must, no later than the Offer Submittal Deadline, submit its Offer electronically through the City’s online bidding system, https://procurement.opengov.com/portal/tucson-az

NOTE: THE ENTIRE OFFER MUST BE IN "SUBMITTED" STATUS IN THE CITY’S ONLINE BIDDING

SYSTEM IN ORDER TO BE CONSIDERED. RESPONSES THAT HAVE BEEN CREATED IN THE

SYSTEM, BUT THAT ARE NOT IN "SUBMITTED" STATUS BY THE OFFER SUBMITTAL DEADLINE

WILL NOT BE CONSIDERED.

D.24. WITHDRAWAL OF SUBMITTAL

At any time prior to the specified solicitation due date and time, an offeror may formally withdraw the submittal by a written letter, facsimile or electronic mail from the Offeror or a designated representative.

Telephonic or oral withdrawals shall not be considered.

D.25. REQUEST FOR QUALIFICATIONS

A. An appropriately qualified selection committee shall evaluate the Statements of Qualifications and performance data that are submitted in response to the City’s Request for Qualifications for the proposed Contract.

B. If determined by the City and included by the City in the Request for Qualifications, conduct discussions with at least the number of persons or firms to be included on the short list as stated in the Request for Qualifications but not more than the number of persons or firms to be included on the short list plus two as specified in the request for qualifications regarding the Contract and the relative methods of approach for furnishing the required professional services or construction services.

C. In order of preference, based on criteria established and published by the selection committee and included in the Request for Qualifications, select a short list of persons or firms the selection committee deems to be the most qualified to provide the professional services or construction services. The number of persons or firms on the short list shall be the number of persons or firms specified in the Request for Qualifications. Those firms may then be asked to provide Presentations/Interviews with the selection committee. Criteria for the Presentation/Interviews may be different than those listed in the RFQ with the Interviewees being provided the criteria and weighting prior to the Presentations/Interviews.

D. The City shall enter into negotiations for a Contract with the highest qualified person or firm for the professional services or for the construction services. The negotiations shall include consideration of compensation and other Contract terms that the City determines to be fair and reasonable to the City. In making this decision, the City shall take into account the estimated value, the scope, the complexity and the nature of the professional services or construction services to be rendered. If the City is not able to negotiate a satisfactory Contract with the person

BUSINESS SERVICES DEPARTMENT Page 18 of 66 or firm considered to be the most qualified at compensation and other Contract terms the City determines to be fair and reasonable, the City shall formally terminate negotiations with that person or firm. The City may undertake negotiations with the next most qualified person or firm in sequence until an agreement is reached or a determination is made to reject all persons or firms on the short list. If a Contract for construction services is entered into pursuant to this subsection, construction shall not commence until the City and contractor agree in writing on a fixed price or a guaranteed maximum price for the construction to be commenced.

E. The Contract file shall contain the basis on which the award is made.

BUSINESS SERVICES DEPARTMENT Page 19 of 66

E. SELECTION PROCESS

E.1. ONE-STEP - STATEMENT OF QUALIFICATIONS (SOQ)

For One-Step solicitations, a qualified committee will evaluate the SOQs submitted and determine the offeror(s) most qualified to enter into negotiations for a Contract.

E.2. STATEMENT OF QUALIFICATIONS (SOQ)

All submittals shall include any and all forms provided in this solicitation package. It is permissible to copy these forms as required. The offer form shall be submitted with a signature by the person authorized to sign the submittal. Erasures, interlineations, or other modifications in the submittal shall be initialed by the person authorized to sign the submittal. Periods of time, stated as a number of days, shall be in consecutive calendar days. It is the responsibility of all offerors to examine the entire solicitation package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before sending in a submittal. Negligence in preparing a submittal confers no right of withdrawal after due date and time.

Submittals for the project shall be limited to the items listed below. Firms are advised to follow guidelines and submit only the requested information.

A. Cover Letter

B. Statement of Qualifications in response to the Evaluation Criteria

C. Signed Offer Page

D. Acknowledgement of any and all RFQ Addenda

E.3. COVER LETTER

Expressing interest in the project and identifying a single individual as point of contact for any future correspondence. (Suggested 2 Pages maximum)

E.4. EVALUATION CRITERIA

Firms will be screened based on evaluation of the following criteria, which are listed in relative order of importance:

A. Qualifications and Experience of the Team

B. Qualifications and Experience of the Firm

C. Method of Approach and Available Resources to Complete the Work

D. Subcontractor Selection Plan

BUSINESS SERVICES DEPARTMENT Page 20 of 66

E.5. OFFER PAGE

Providing contact information and signed requiring that the selected firm agree to enter into negotiations with the City to provide the material or service in compliance with all terms, scope of work, conditions, specifications, and addenda in the solicitation.

E.6. ACKNOWLEDGEMENT OF ANY AND ALL RFQ ADDENDA

Pursuant to Instructions to Offerors, "Addendum of Request for Qualifications", the Offeror shall acknowledge receipt of a Request for Qualifications addendum/addenda by signing and submitting the document(s) through the City’s online bidding system by the specified due date and time.

E.7. GENERAL

A. Additional Investigations: The City reserves the right to make such additional investigations as it deems necessary to establish the competency and financial stability of any firm submitting a response to this Request for Qualifications.

B. Prior Experience: Experiences with the City and entities that evaluation committee members represent shall be taken into consideration when evaluating qualifications and experience.

BUSINESS SERVICES DEPARTMENT Page 21 of 66

F. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications & Experience of the Team Provide the following:

A. Resumes of all proposed staff members (names, specific assignments and backup roles).

B. Information about proposed subcontractors who may be used on projects.

C. Submit proof of current 29 CFR

1910.120 training credentials as required of all proposed staff members (including proposed subcontractors).

Points Based 35 (35% of Total)

2. Qualifications and Experience of the Firm Provide the following:

A. General background of the firm, include an organizational chart.

B. Experience on Similar Projects:

Description and location of three

(3) projects with government entities which required the drilling of deep groundwater production wells.

C. Copy of the firm's current ADWR Driller's license and proof that the firm have been drilling wells for more than 5 years. The firm's Driller's license must indicate the authority to employ one or more of the drilling methods outlined in the Scope of Work (e.g. dual air casing hammer (ARCH); sonic;

reverse circulation mud or air rotary;, etc.).

D. Copies of the OSHA 200 logs and OSHA violations for the last five

(5) years.

E. Provide a copy of your firm's Health and Safety Plan.

F. Describe your firm's ability to provide the required performance and payment bonds.

G. Copy of Arizona Registrar of Contractors license A-4 or A-16.

Points Based 30 (30% of Total)

BUSINESS SERVICES DEPARTMENT Page 22 of 66

3. Method of Approach and Available

Resources to Complete the Work A. Describe the tools, resources, and/or methodologies to be used by your firm in providing services under this contract. The description should demonstrate the firm's ability to provide a high quality work product in a timely manner and within the budget allocated.

B. Discuss your firm's ability to address the requirements listed under the Specifications Section.

C. Identify the internal policies and/or procedures that will be used to assure a quality product and completion of the assigned tasks on schedule and within budget.

D. Describe any special or unique knowledge, equipment, or techniques beneficial to the project that your firm will contribute.

Points Based 25 (25% of Total)

4. Subcontractor Selection Plan A. Submit a proposed Subcontractor

Selection Plan pursuant to ARS 34-603. The plan must describe procedures to be used in selecting subcontractors, and selection shall be based on a combination of qualifications and price.

B. The resultant contract is subject to the City of Tucson's SBE requirements (see Attachment C - SBE Provisions Revised May 2024). The plan must describe how the Offeror intends to ensure that established goals will be met.

In addition, the plan should include the firm's prompt payment plan/policy.

Points Based 10 (10% of Total)

BUSINESS SERVICES DEPARTMENT Page 23 of 66

G. SPECIAL TERMS AND CONDITIONS

G.1. AMERICANS WITH DISABILITIES ACT (ADA)

The Contractor shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 (Public Law 101-336, 42 U.S.C. 12101-12213, 47 U.S.C. 225 and 611, and all regulations thereto), and the Arizonans with Disabilities Act of 1992 (A.R.S. 41-1492 et seq., and all regulations pertaining thereto.

G.2. APPLICABLE LAW

This Contract shall be governed, and the City and Contractor shall have all remedies afforded to each, by the Tucson Procurement Code and the law of the State of Arizona. State law claims shall be brought only in Pima County Superior Court.

G.3. ASSIGNMENT

No right or interest in this Contract shall be assigned by the Contractor without prior written permission of the City, and no delegation of any duty of the Contractor shall be made without prior written permission of the City's Director of Business Services. The City shall not unreasonably withhold approval and shall notify the Contractor of the City's position by written notice.

G.4. BASIS FOR AWARDING INDIVIDUAL JOB ORDERS

In the event the City awards more than one Contract for these services, individual job orders will be awarded based upon consideration of the firm’s ability to complete the work expeditiously and the proposed cost. The City intends to request price and schedule proposals from all contracted firms for each individual job order. However, when quoting individual job orders is impracticable, the City reserves the right to award job orders as it deems to be in its best interest. Scope, schedule, price, and liquidated damages (if applicable) are agreed upon in a fully executed Notice to Proceed letter prior to Contractor beginning the work.

The Contractor shall be available on a five-day work basis throughout the term of the Contract unless notified in writing by the City that this requirement may be temporarily waived due to the Contractor's approved written request or a reduced need by the City. The Contractor must be available to commence work on assignments within one week from award of an individual job order.

G.5. BONDING REQUIREMENTS

Contractor shall file with the City, prior to the time of execution of the Contract and annually, if the term of this Contract is extended by the City, payment and performance bonds in the forms prescribed by the City. The bonds must cover all construction performed under job orders. The amount of the bonds provided by the Contractor must always be at least equal to the total amount of the Contract prices for construction work under job orders issued and not complete. Contractor agrees to provide such additional bonding as may be required to satisfy this requirement, as provided under A.R.S. 34-610.

Bonds may be provided as follows: annual bonds in the amount designated by the agency, or bonding

BUSINESS SERVICES DEPARTMENT Page 24 of 66 per each individual job. Successful Contractor(s) will designate bonding methodology prior to Contract award.

G.6. CITY OF TUCSON CONSTRUCTION SERVICES AGREEMENT

The City’s Construction Services Agreement is included and will be incorporated into the resulting Contract. The Contractor will be required to sign and comply with the requirements.

G.7. CHILD/SWEAT-FREE LABOR POLICY

The Contractor shall comply with all applicable provisions of the United States Federal and State Child Labor and Worker's Right laws and agrees if called upon to affirm in writing, that they, and any subcontractor involved in the provision of goods to the City, are in compliance.

G.8. CITY OF TUCSON BUSINESS LICENSE

It is the responsibility of the Contractor to have a City of Tucson Business License throughout the life of this contract or a written determination from the City's Business License Section that a license is not required. At any time during the contract, the City may request the Contractor to provide a valid copy of the business license or a written determination that a business license is not required.

Application for a City Business License can be completed at http://www.tucsonaz.gov/etax. For questions contact the City's Business License Section at (520) 791-4566 or email at tax-license@tucsonaz.gov.

G.9. COMPENSATION AND METHOD OF PAYMENT

In consideration of the performance of the services described in the Scope of Services of each individual job order and pursuant to the master Scope of Work herein, the City shall pay the Contractor in accordance with the negotiated Contract rates, and the Contractor shall charge the City only in accordance with those same rates.

Compensation under this contract should not exceed two million dollars ($2,000,000.00) per individual job order unless a waiver is requested of…