Job Order Contract for Streets and Sidewalk Maintenance 2027.pdf

SPECIAL PROVISIONS

FOR

CITY OF SAN LUIS OBISPO

Job Order Contract for Streets and Sidewalk Maintenance 2027

Specification No. 1000199

October 2026

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

919 Palm Street San Luis Obispo, CA 93401

(805) 781-7200

Job Order Contract for Streets and Sidewalk Maintenance 2027

Specification No. 1000199

Approval Date: October 06, 2026

10/6/2026

TABLE OF CONTENTS

NOTICE TO BIDDERS ..................................................................................................... I

BID SUBMISSION ...................................................................................................................................... I

BID DOCUMENTS .................................................................................................................................... II

PROJECT INFORMATION ....................................................................................................................... III

QUALIFICATIONS .................................................................................................................................... III

AWARD ..................................................................................................................................................... V

ACCOMMODATION .................................................................................................................................. V

BID FORMS .................................................................................................................... A

BID ITEM LIST FOR JOB ORDER CONTRACT FOR STREETS AND SIDEWALK MAINTENANCE 2021,

SPECIFICATION NO. 1000199 ................................................................................................................ A

LIST OF SUBCONTRACTORS ................................................................................................................. F

LABOR CODE SECTION 1725.5 STATEMENTS ................................................................................... G

NONCOLLUSION DECLARATION .......................................................................................................... H

BIDDER ACKNOWLEDGEMENTS ............................................................................................................ I

QUALIFICATIONS ..................................................................................................................................... J

ATTACH BIDDER'S BOND TO ACCOMPANY BID .................................................................................. K

SPECIAL PROVISIONS

DIVISION I GENERAL PROVISIONS

1 GENERAL

4 SCOPE OF WORK

5 CONTROL OF WORK

6 CONTROL OF MATERIALS

7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC

8 PROSECUTION AND PROGRESS

9 PAYMENT

DIVISION II GENERAL CONSTRUCTION

12 TEMPORARY TRAFFIC CONTROL

14 ENVIRONMENTAL STEWARDSHIP

15 EXISTING FACILITIES

39 ASPHALT CONCRETE

DIVISION VIII MISCELLANEOUS CONSTRUCTION

73 CONCRETE CURBS AND SIDEWALKS

77 LOCAL INFRASTRUCTURE

DIVISION IX TRAFFIC CONTROL DEVICES

84 MARKINGS

DIVISION XIII APPENDICES

APPENDIX A - FORM OF AGREEMENT

APPENDIX F - CA MUTCD-FIGURE-6P-35………………………………….................................………….22

APPENDIX G - CA MUTCD-FIGURE-6P-52……………………………………..……………………..……….23

APPENDIX H - CA MUTCD-FIGURE-6P-102…………..………………………………….………………..….24

APPENDIX I - TRAFFIC LOGIX RUBBER TRAFFIC CALMING PRODUCT………………………….…….25

APPENDIX J - TRAFFIC LOGIX SOLAR RADAR SIGN………………………………………………...…….26

NOTICE TO BIDDERS

i

BID SUBMISSION

Sealed bids will be received by the City of San Luis Obispo at the Public Works Administration Office located at 919 Palm Street, San Luis Obispo, California 93401, until

2:00 p.m. on November 5, 2026 at which time they will be publicly opened and read aloud. Public bid opening may be accessed via Microsoft Teams video conference and conference call. Use the following link: https://teams.microsoft.com/meet/287710904802530?p=gph1SmB2CJsvjwU737 or join by phone with this number: +1 209-645-4165 with Conference ID: 692 447 461

Submit bid in a sealed envelope plainly marked:

JOB ORDER CONTRACT FOR STREETS AND SIDEWALK MAINTENANCE 2027,

SPECIFICATION NO. 1000199

Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by Fax or Email will not be considered.

By submission of bid you agree to comply with all instruction and requirements in this notice and the contract documents.

All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.

Each bid must be accompanied by either a:

1. certified check

2. cashier's check

3. bidder's bond made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter into the contract.

The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any immaterial irregularities in a bid.

All bids are to be compared based on the City Engineer's estimate of the quantities of work to be done, as shown on the Bid Item List.

Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.

https://teams.microsoft.com/meet/287710904802530?p=gph1SmB2CJsvjwU737 tel:+12096454165,,692447461 ii

The award of the contract, if awarded, will be to the lowest responsive bid submitted by a responsible contractor whose bid complies with the requirements prescribed. If the contract is awarded, the contract will be awarded within 60 calendar days after the opening of the bids.

Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute a waiver of those defects.

BID DOCUMENTS

A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:

www.slocity.org/government/department-directory/public-works/public-works-bids-proposals

No printed copies are available for purchase at the City office.

Request must include Specification Number. The office of the City Engineer is located at:

San Luis Obispo, CA 93401

Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:

www.slocity.org/government/department-directory/public-works/documents-online/construction-documents

You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above or at the office of the City Engineer.

All questions must be submitted through BidNet, and if the City determines that a response is necessary, the City will post an addendum on BidNet. Contact the project manager, James Yanez at 805-540-7209 or the Public Works and Utilities Department at

(805) 781-7200 prior to bid opening to verify the number of addenda issued.

You are responsible to verify your contact information is correct on the plan holders list located on the City’s website at:

www.slocity.org/government/department-directory/public-works/public-works-bids-proposals.

http://www.slocity.org/government/department-directory/public-works/public-works-bids-proposals http://www.slocity.org/government/department-directory/public-works/documents-online/construction-documents http://www.slocity.org/government/department-directory/public-works/documents-online/construction-documents iii

PROJECT INFORMATION

In general, the project consists of repairing utility trenches, roadway failures, damaged concrete, and completing other minor maintenance work on an as needed basis.

The project estimated construction cost is $1,398,444

Contract time is established as 36 Months.

The fixed liquidated damages amount is established at $500 per day for failure to complete the work within the contract time.

Pursuant to Labor Code section 1720 et seq., the project is subject to the prevailing wage requirements applicable to the locality in which the work is to be performed for each craft, classification or type of worker needed to perform the work, including employer payments for health and welfare, pension, vacation, apprenticeship and similar purposes. In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations (“DIR”) has established prevailing hourly wage rates for each type of workman. Current wage rates are on file with the City and may also be obtained from the DIR’s website at:

https://www.dir.ca.gov/oprl/DPreWageDetermination.htm

Each contractor and subcontractor must pay no less than the specified rates to all workers employed to work on the project. The schedule of per diem wages is based upon a working day of eight hours. The rate for holiday and overtime work must be at least time and one-half.

This project is subject to compliance monitoring and enforcement by the DIR.

QUALIFICATIONS

You must possess a valid Class “A” Contractor's License at the time of the bid opening.

You and any subcontractors must be registered with the DIR pursuant to section

1725.5 of the Labor Code. Subject to limited legal exceptions for joint venture bids and federally-funded projects, City may not accept a bid from a bidder without proof that the bidder is registered with the DIR to perform public work under Labor Code section 1725.5.

You must have experience constructing projects similar to the work specified for this project. Provide three similar reference projects completed as either the prime or subcontractor. All referenced projects must have been completed within the last five years from this project’s bid opening date.

Two of the three reference projects must have been completed as prime contractor under contract with a city, county, state or federal government agency.

https://www.dir.ca.gov/oprl/DPreWageDetermination.htm iv

All referenced projects must be for street construction, paving, trench repair work (including open trench utility work), and minor concrete work (including the replacement of curb ramps).

Failure to provide reference projects as specified in this section and as required on the qualification form may be cause to reject a bid.

The City reserves the right to reject any bid based on non-responsiveness if a bidder fails to provide a bid that complies with all bidding instructions.

The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works and Utilities or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the

1. knowledge

2. experience,

3. or is otherwise not responsible as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.

Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.

It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract may be improperly awarded, the bidder may protest the contract award.

Only a bidder who has actually submitted a bid is eligible to submit a bid protest against another bidder. Subcontractors are not eligible to submit bid protests. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest.

Protests must be filed no later than five working days after the bid opening date.

Protest must be in writing and received by the project manager located at:

San Luis Obispo, CA 93401.

Valid protests must contain the following information:

1. basis for the protest. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based

2. all supporting documentation

3. the ruling expected by the City to remedy the protest.

Any protest not containing all required information will be deemed invalid and rejected.

v

The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance with the specified time limits. Anything submitted after the specified time limit may not be considered.

The Director of Public Works and Utilities or Designee may request additional information to be submitted, unless otherwise specified, and will notify the protester of ruling.

If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.

The procedure and time limits set forth in this Section are mandatory and are the bidder’s sole and exclusive remedy in the event of a bid protest. A bidder’s failure to comply with these procedures will constitute a waiver of any right to further pursue a bid protest, including appeal of the ruling to the City Council, filing a Government Code Claim, or initiation of legal proceedings.

City reserves the right, acting in its sole discretion, to reject any bid protest that it determines lacks merit, to award the Contract to the bidder it has determined to be the responsible bidder submitting the lowest responsive bid, and to issue a Notice to Proceed with the Work notwithstanding any pending or continuing challenge to its determination.

Pursuant to the Public Records Act (Government Code § 7920.000 et seq.), the City will make public records available upon request.

AWARD

The lowest bidder will be determined using the BID TOTAL based on the quantities supplied by the City and the bidder’s unit price.

As a condition to executing a contract with the City, a payment bond and performance bond each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications. Each bond must be issued and executed by a surety admitted in California.

You may substitute securities in lieu of retention under the contract in compliance with the provisions of the Public Contract Code § 22300.

ACCOMMODATION

If any accommodations are needed to participate in the bid process, please contact Kelly Mokbel at (805) 781-7200 or by Telecommunications Device for the Deaf at (805) 781- 7107. Requests should be made as early as possible in the bidding process to allow time for accommodation.

BID FORMS

A

BID FORMS

All bid forms must be completed and submitted with your bid. Failure to submit these forms and required bid guaranty (bid bond, cashier’s check, or certified check) may be cause to reject the bid as nonresponsive. Staple all bid forms together.

THE UNDERSIGNED, agrees that they have carefully examined:

1. the location of the proposed work

2. the plans and specifications

3. read the accompanying instructions to bidders and propose to furnish all:

1. materials

2. labor to complete all the required work satisfactorily in compliance with

3. plans

4. specifications

5. special provisions for the prices set forth in the bid item list:

BID ITEM LIST FOR JOB ORDER CONTRACT FOR STREETS AND SIDEWALK

MAINTENANCE 2021, SPECIFICATION NO. 1000199

Item Item Unit of Estimated Item Price Total No. SS(1) Description Measure Quantity (in figures) (in figures)

15, 42, 77 Edge Grind LF 500

2 39, 77 1.75” Thin Maintenance Overlay SQFT 500

3 39, 77 2” AC Grind & AC Overlay – ½” Aggregate

SQFT 200

4 39, 77 6” AC Pavement – Excavation & Restoration

SQFT 8,000

5 39, 77 10” AC Pavement – Excavation & Restoration

SQFT 3,000

6 77 8” PCC with 3” max AC Cap – Excavation & Restoration

SQFT 1,800

7 26, 77 Class II Aggregate TON 50

8 26, 77 Trench Backfill Sand TON 50

9 39 AC Dike – Caltrans A87B LF 220

10 39, 77 Pavement Reinforcing Fabric SQYD 10

11 37 Fog Seal SQYD 20

12 84 Pavement Marking – Caltrans A24

SQFT 100

13 84 12-inch White Limit Line LF 50

B

Item Item Unit of Estimated Item Price Total No. SS(1) Description Measure Quantity (in figures) (in figures)

14 84 Traffic Stripe – Caltrans A20A Detail 1

LF 50

15 84 Traffic Stripe – Caltrans A20A Detail 2

LF 50

16 84 Traffic Stripe – Caltrans A20A Detail 8

LF 50

17 84 Traffic Stripe – Caltrans A20A Detail 9

LF 50

18 84 Traffic Stripe – Caltrans A20A Detail 22

LF 50

19 84 Traffic Stripe – Caltrans A20B Detail 29

LF 50

20 84 Traffic Stripe – Caltrans A20D Detail 38

LF 50

21 84 Traffic Stripe – Caltrans A20D Detail 39

LF 50

22 84 Traffic Stripe – Caltrans A20D Detail 39A

LF 50

23 84 Reflective Pavement Marker – All types

EA 5

24 84 Hi-Vis Crosswalk – Std. 7350 LF 20

25 84 Bike Lane Buffer LF 50

26 84 Green Bike Lane Coating – Std.

SQFT 250

27 15 Remove Traffic Stripe LF 100

28 15 Remove Pavement Marking SQFT 100

29 73 Remove & Replace Sidewalk – Std. 4110 (Area – Under 60

SQFT)

SQFT 60

30 73 Remove & Replace Sidewalk – Std. 4110 (Area – 60 to 180

SQFT)

SQFT 180

31 73 Remove & Replace Sidewalk – Std. 4110 (Area – Over 180

SQFT)

SQFT 200

32 77 Stump Grind with Stump Grinder EA 1

33 77 Stump Removal with Excavator EA 1

34 77 Root Removal HR 10

35 73 Remove & Replace Curb and Gutter – Std. 4030

LF 80

36 73 Remove & Replace Curb Ramp

– Std. 4440

SQFT 1,500

37 73 Remove & Replace Cross Gutter

– Std. 4310

SQFT 10

38 73 Remove & Replace Driveway Ramp – Std. 2110, 2111, 2115, SQFT 400

39 73 Mission Style PCC Coloring and Salt Finish

SQFT 300

C

Item Item Unit of Estimated Item Price Total No. SS(1) Description Measure Quantity (in figures) (in figures)

40 73 Mission Style Tile Installation - Std. 4220

LF 20

41 73 Single Mission Style Tile Installation – Std. 4220

EA 100

42 77 Install Sidewalk Underdrain Std.

LF 15

43 73 Replace Truncated Domes – Std. 4440

SQFT 50

44 73, 84 Repaint Curb LF 100

45 73 Furnish & Install Metal Post – Std. 7210

EA 5

46 73 Furnish & Install Metal Post – Std. 7215

EA 5

47 15, 56 Furnish & Install Sign EA 5

48 77 Remove Existing Parking Meter Pole

EA 5

49 77 Traffic Logix Safe Pace Evolution 15FM- Furnish and install on (E) Streetlight Pole

EA 1

50 77

Traffic Logix Safe Pace Evolution 15FM- Install City Furnished Equipment on (E) City Street Pole

EA 1

51 77 Traffic Logix Safe Pace Evolution 15FM-Furnish and Install on (N) Punch Post

EA 1

52 77

Traffic Logix Safe Pace Evolution 15FM-Install City Furnished Equipment on (N) Punch Post

EA 1

53 15 Reconstruct Guardrail – Caltrans A77A1

LF 10

54 73 Furnish & Install Tree Well – Std.

8130, 4’ x 4’

EA 1

55 73 Furnish & Install Tree Well – Std.

8130, 5’ x 5’

EA 1

56 73 Furnish & Install Tree Well – Std.

8130, 6’ x 6’

EA 1

57 15 Enlarge Tree Grate Opening EA 20

58 51, 77 Catch basin – Std. 3350 EA 1

59 51, 77 Catch basin – Std. 3355 EA 1

60 51, 77 Catch basin – Std. 3355A EA 1

61 51, 77 Catch basin – Std. 3360 EA 1

62 15 Adjust Utility Cover – Std. 6040 EA 25

63 15, 77 Manhole Frame & Cover Replacement – Std. 6040

EA 12

64 15, 77 Manhole Replacement – Std.

3530 or 6610

EA 1

D

Item Item Unit of Estimated Item Price Total No. SS(1) Description Measure Quantity (in figures) (in figures)

65 77 Install Water meter box- 3/4" or 1" per Std 6210

EA 5

66 77 Install Water Meter box -1 1/2" or 2" per Std 6210

EA 5

67 77 Manhole Coating EA 10

68 77 Construct Well / Cleanout – G5 – Std. 6710

EA 3

69 77 Potholing (Depth – 0’ to Under 4’)

EA 20

70 77 Potholing (Depth – 4’ to Under 8’)

EA 15

71 77 Potholing (Depth – 8’ and Over) EA 15

72 77 Pipe Excavation & Restoration (Depth - 0’ to Under 2.5’)

LF 20

73 77 Pipe Excavation & Restoration (Depth - 2.5’ to Under 8.5’) Shoring Required

LF 20

74 77 Pipe Excavation & Restoration (Depth – 8.5’ and Over) Shoring Required

LF 20

75 12 Traffic Control – Eng. Std.

Appendix G – Figure A

HR 40

76 12 Traffic Control – Eng. Std.

Appendix G – Figure B

HR 70

77 12 Traffic Control – Eng. Std.

Appendix G – Figure C

HR 10

78 12 Traffic Control – Eng. Std.

Appendix G – Figure D

HR 30

79 12 Traffic Control – Eng. Std.

Appendix G – Figure E

HR 90

80 12 Traffic Control – Eng. Std.

Appendix G – Figure F

HR 10

81 12 Traffic Control – Eng. Std.

Appendix G – Figure G

HR 20

82 12 Traffic Control – Eng. Std.

Appendix G – Figure H

HR 40

83 12 Traffic Control – Eng. Std.

Appendix G – Figure I

HR 10

84 12 Traffic Control – Eng. Std.

Appendix G – Figure J

HR 10

85 12 Traffic Control – Eng. Std.

Appendix G – Figure K

HR 110

86 12 Traffic Control – Eng. Std.

Appendix G – Figure L

HR 20

87 12 Traffic Control – Eng. Std.

Appendix G – Figure M

HR 200

88 12 Traffic Control – Eng. Std.

Appendix G – Figure N

HR 30

89 12 Traffic Control – Eng. Std.

Appendix G – Figure O

HR 20

90 12 Traffic Control – Eng. Std.

Appendix G – Figure P

HR 100

E

Item Item Unit of Estimated Item Price Total No. SS(1) Description Measure Quantity (in figures) (in figures)

91 12 Traffic Control – Eng. Std.

Appendix G – Figure Q

HR 100

92 12 Minor Traffic Control HR 1,000

93 12 Traffic Control – CA MUTCD – Figure 6P-19

HR 20

94 12 Traffic Control – CA MUTCD – Figure 6P-20

HR 20

95 12 Traffic Control – CA MUTCD – Figure 6P-35

HR 20

96 12 Traffic Control – CA MUTCD – Figure 6P-52

HR 20

97 12 Traffic Control – CA MUTCD – Figure 6P-102

HR 20

98 77

Pexco City Post (Embedded Anchor Cup Mount), 36” height, 3 retroreflective wraps color per Engineer

EA 30

99 77

Pexco City Post (Embedded Anchor Cub AC Mount), 18” height, 3 retroreflective wraps color per Engineer

EA 20

100 77

Furnish and Install Modular Rubber Traffic Calming Speed Hump/Table/Cushion (Traffic Logix)

SQFT 400

101 77 Abandon and Grout (E) Sanitary Sewer with Flowable Fill

LF 100

Total Project Bid $

Company Name:

(1) refers to section in the Standard Specifications, with modifications in the Special Provisions, that describe required work.

F

LIST OF SUBCONTRACTORS

Pursuant to Section 4100 of the Public Contract Code and section 2-1.33C of the standard specifications, the Bidder is required to furnish the following information for each Subcontractor performing more than 1/2 percent (0.5%) of the total base bid. Do not list alternative subcontractors for the same work. Subcontracting must not total more than fifty percent (50%) of the submitted bid except as allowed in section 5-1.13 of the standard specifications.

For Streets & Highways projects, subcontractors performing less than ten thousand dollars ($10,000) worth of work need not be mentioned. Subcontractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 to be listed.

NOTE: If there are no subcontractors, write “NONE” and submit with bid.

Name Under Which Subcontractor is Licensed License Number

DIR Public Works Registration Number

Address and Phone Number of Office, Mill or Shop

Specific Description of Subcontract

% of Total Base Bid

Attach additional sheets as needed.

G

LABOR CODE SECTION 1725.5 STATEMENTS

The bidder has delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, fines, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award. Any judgment, order, or determination that is under appeal is excluded, provided that the contractor has secured the payment of any amount eventually found due through a bond or other appropriate means.

Yes No

The bidder is currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works.

Yes No

NOTE: The above Statements are part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

H

NONCOLLUSION DECLARATION

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID

The undersigned declares:

I am the ____________________ [title] of _____________________________________ [business name], the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, `organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________ [date], at __________________________________ [city], _______ [state].

s/________________________________________

Name [print]

I

BIDDER ACKNOWLEDGEMENTS

By signing below, the bidder acknowledges and confirms that this bid is based on the information contained in all contract documents, including the notice to bidders, plans, specifications, special provisions, and addendum number(s) . (Note: You are responsible to verify the number of addenda prior to the bid opening.)

The undersigned further agrees that in case of default in executing the required contract, with necessary bonds, within ten days, (not including Saturdays, Sundays, and legal holidays), after having received a mailed notice that the contract is ready for signature, the proceeds of the check or bond accompanying his bid will become the property of the City of San Luis Obispo.

Licensed in accordance with an act providing for the registration of contractors, License No. , Expiration Date .

The above statement is made under penalty of perjury, and any bid not containing this information may be considered non-responsive and may be rejected by the City.

Signature of Bidder

(Print Name and Title of Bidder) DIR– Public Works

Registration No:

Business Name (DBA):

Owner/Legal Name:

Indicate One: Sole-proprietor Partnership Corporation

List Partners/Corporate Officers:

Name Title

Business Address

Street Address

Mailing Address

City, State, Zip Code

Phone Number

Fax Number

Email Address

Date

J

QUALIFICATIONS

Failure to furnish complete reference information ON THIS FORM, as specified in this project’s Notice to Bidders and indicated below, may be cause to reject the bid. Additional information may be attached but is not a substitute for this form.

Reference Number 1 Customer Name & Contact Individual

Telephone & Email

Project Name (Site Address):

Is this similar to the project being bid or did this project include paving or concrete activity? Yes □ No □

Describe the services provided and how this project is similar to that which is being bid:

Date project completed:

Was this contract for a public agency?

Yes □ No □

Reference Number 2 or did this project include open trench utility work? Yes □ No □

Was this contract for a public agency?

Reference Number 3 or did this project include the installation of curb ramps?

Yes □ No □

Was this contract for a public agency?

K

ATTACH BIDDER'S BOND TO ACCOMPANY BID

Know all men by these presents:

That we ____________________________________________, AS PRINCIPAL, and

_______________________________________________________, AS SURETY, are held and firmly bound unto the City of San Luis Obispo in the sum of:

____________________________________________________ Dollars (_____________) to be paid to said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents:

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain bid of the above bounden ______________________________________________________________________ to construct ___________________________________________________________________ (insert name of street and limits to be improved or project) dated _____________________ is accepted by the City of San Luis Obispo, and if the above bounden _______________________________________________________, his heirs, executors, administrators, successors, and assigns shall duly enter into and execute a contract for such construction and shall execute and deliver the two bonds described within ten (10) days (not including Saturdays, Sundays, or legal holidays) after the above bounden, ______________________________________________________, has received notice by and from the said City of San Luis Obispo that said contract is ready for execution, then this obligation shall become null and void; otherwise, it shall be and remain in full force and virtue.

IN WITNESS WHEREOF, we hereunto set our hands and seals this ___ day of ______, 20____.

Bidder Principal:

Signature Date Title:

Surety:

Bidder's signature is not required to be notarized. Surety's signature must be notarized.

Equivalent form may be substituted (Rev. 6-30-14)

SPECIAL PROVISIONS

ORGANIZATION

Special provisions are under headings that correspond with the main section heading of the Standard Specifications. Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications. Any paragraph added or deleted by a revision clause does not change the paragraph number of the Standard Specifications for any other reference to a paragraph of the Standard Specifications.

DIVISION I GENERAL PROVISIONS

1 GENERAL

Add to Section 1-1.01 GENERAL:

The work must be done in compliance with the City of San Luis Obispo, Department of Public Works and Utilities:

1. Job Order Contract for Streets and Sidewalk Maintenance 2027 Special Provisions

2. City of San Luis Obispo Standard Specifications and Engineering Standards –

2025 edition

3. State of California, Department of Transportation Standard Specifications and

Standard Plans – 2024 edition

In case of conflict between documents, governing ranking must comply with section 5-

1.02 of the City of San Luis Obispo’s Standard Specifications.

Failure to comply with any obligation under the contract documents constitutes a breach of contract.

Add to Section 1-1.07 DEFINITIONS, Glossary:

Contract Documents: The executed Contract, including the component parts listed in Article III of the Agreement.

4 SCOPE OF WORK

Add to Section 4-1.03 WORK DESCRIPTION:

Comply with the provisions of Sections 12, 13, 15, 26, 37, 39, 42, 51, 56, 73, 77, and 84 for general, material, construction, and payment specifics.

This Agreement will serve as the basis for Job Order Contract Task Orders issued periodically throughout the contract term. The Engineer will identify locations requiring maintenance or repair work and contact the Contractor to schedule a Task Order scoping meeting. Work will be performed using the bid items and corresponding unit prices established in the Bid Item List.

Within ten (10) calendar days of verbal notification of the proposed work, the Contractor shall meet with the Engineer at the project site to review the proposed scope of work, site conditions, and estimated quantities. Following the scoping meeting, the Engineer will issue a Task Order to the Contractor by means of a Purchase Order and/or written Notice to Proceed. The Task Order will identify the authorized scope of work, estimated quantities, number of working days allowed for completion, and required start date.

Within five (5) calendar days following issuance of the Task Order, the Contractor shall submit a traffic control plan, when required, for review and approval by the Engineer.

The Contractor shall not begin work requiring traffic control until the traffic control plan has been approved by the Engineer.

5 CONTROL OF WORK

Add to Section 5-1.13A:

You must notify the Engineer if any subcontractors are performing work on an issued Task Order, prior to the execution of that Task Order.

6 CONTROL OF MATERIALS

Add to Section 6-2.03:

Settlement of any pavement repair is considered a substantial defect. Guarantee periods will be one year after the completion of each individual Task Order. This period begins on the date the Task Order is accepted as complete by the Engineer.

7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC

Add to Section 7-1.03B PUBLIC CONVENIENCE, Traffic Control Plan Normal working hours are Monday through Friday between 7:00 a.m. and 4:00 p.m.

Modified working hours may be required for individual sites when determined necessary by the Engineer. You may also request modified work hours to facilitate the work, which will be considered by the Engineer.

Jack hammering, sawcutting, grinding, or any other type of demolition work producing similar noise levels is prohibited between the hours of 11:00 a.m. and 1:00 p.m. within 500 feet of a food service establishment.

Upon approval of the traffic control plan, the City will issue approval to proceed with JOC Task Order. Contractor is responsible for complying with all conditions of the traffic control plan. Complete work using due diligence to restore free flowing of traffic.

8 PROSECUTION AND PROGRESS

Replace the 1st paragraph in Section 8-1.02A SCHEDULE, General with:

Provide a Level 1 schedule for Task Orders of durations greater than 10 working days.

9 PAYMENT

Replace Sections 9-1.06B and 9-1.06C with:

The estimated quantities in these Special Provisions are furnished as a tool to the Contractor as what might be expected of this Contract. The quantities will vary based on the City’s needs. Payment will be made for actual quantities completed at the unit price provided.

Replace Section 9-1.07 with:

Bid items prices shall be adjusted annually from the month of contract award by modifying the unit price up or down in conformance with the California Construction Cost Index as published by the California Department of General Services. The factor for the adjustment of bid items shall be calculated at the contract 12-month and 24-month period utilizing the following formula:

Factor = 1 + ( 𝐶𝑢𝑟𝑟𝑒𝑛𝑡 𝐼𝑛𝑑𝑒𝑥−𝐵𝑎𝑠𝑒 𝐼𝑛𝑑𝑒𝑥 𝑎𝑡 𝐶𝑜𝑛𝑡𝑟𝑎𝑐𝑡 𝐸𝑥𝑒𝑐𝑢𝑡𝑖𝑜𝑛

𝐵𝑎𝑠𝑒 𝐼𝑛𝑑𝑒𝑥 𝑎𝑡 𝐶𝑜𝑛𝑡𝑟𝑎𝑐𝑡 𝐸𝑥𝑒𝑐𝑡𝑖𝑜𝑛

DIVISION II GENERAL CONSTRUCTION

12 TEMPORARY TRAFFIC CONTROL

Add to Section 12-1.01:

Some work locations will require the implementation of a simplified traffic control. These locations will be paid per the “Minor Traffic Control” bid item instead of one of the pre-established figures in Engineering Standards – Appendix G. “Minor Traffic Control” will apply to minor repair locations, on local streets, where approximately 10 cones, and the use of barricades, can delineate traffic around a small work area.

Add to Section 12-1.04:

Traffic delineation and trench protection must be maintained at all times. If barricades are required after sunset, lights/flashing beacons will be required. When traffic control is required to be present during non-work hours, the cost will be included in the working day hourly compensation.

14 ENVIRONMENTAL STEWARDSHIP

Add to Section 14-9.02 AIR POLLUTION CONTROL, General:

The City has obtained an annual permit for construction from the Air Pollution Control District (APCD). The annual APCD permit and construction log files are located on the City’s website:

http://www.slocity.org/government/department-directory/public-works/documents-online/construction-documents

A copy of the permit can also be found in Appendix H of the City Standards. You are required to comply with the APCD permit including all notification and construction logs using the appropriate equipment. Provide training to all workers in the construction area.

You must comply with section 77-1 of the standard specifications.

Add Section 14-9.02A AIR POLLUTION CONTROL, Construction:

Where contamination is encountered, you are responsible to:

1. monitor

2. record

3. report

H2S and Hydrocarbon FID readings taken every hour during work in the contamination zone or as directed by the Engineer.

Appropriate Personal Protective Equipment (PPE) must be used.

Add Section 14-9.02C AIR POLLUTION CONTROL, Payment:

Full compensation for APCD compliance and applicable engineering standards is included in the payment for other bid items unless a bid item of work is shown on the bid list item.

Add to Section 14-9.02D:

Full compensation for APCD compliance and applicable engineering standards will be paid by force account when contamination is encountered.

15 EXISTING FACILITIES

Add to Section 15-1.0 Construction. Edge Grind:

Micro-milling must be utilized for bike lane and at existing curb ramp edge grinds. Micro-milling machines shall:

Be equipped with a micro-milling drum with tungsten-carbide-tipped cutting teeth spaced no greater than ¼ inch apart on center. The configuration of the teeth shall be such that the deviation in elevation between any 2 teeth does not exceed 1/16 inch. Be capable of removing asphalt concrete pavement to a tolerance of +/- 1/8 inch. Be equipped with an automatic grade control system operating in “profile” mode.

Micro-milling shall result in a grid-patterned textured pavement surface with longitudinal ridges approximately the same distance apart as the cutting teeth. The ridges shall be consistent in depth, width, and profile. The distance between the top of the ridge and the adjacent valleys shall not exceed 1/8 inch.

Add to Section 15-1.04 Payment http://www.slocity.org/government/department-directory/public-works/documents-online/construction-documents http://www.slocity.org/government/department-directory/public-works/documents-online/construction-documents

The linear foot price for Edge Grinds shall include full compensation for furnishing all labor, materials, tools, equipment, personnel, and incidentals, and for doing all the work involved with bike lane and at existing curb ramp edge grinds and no additional compensation therefore.

Add to Section 15-1.03F Construction, Pavement Repair:

Portland concrete cement (PCC) pavement must be saw-cut with a diamond saw to a minimum depth of 8 inches.

As an alternate to sawcutting and excavation, you may use a grinding device such as a “zipper” on asphalt pavement, to remove the trench repair area.

Add to Section 15-1.03G, Reconstruct Metal Beam Guard Railing:

Limits of removal and replacement will be determined by the Engineer and indicated in the issued Task Order for that work. Replacement Metal Guard Beam Rail shall conform with Section 83.

Add to Section 15-1.03H Construction, Modify Tree Grate:

15-2.07E Modify Tree Grate:

Tree well grates are to be modified as needed to accommodate increasing trunk size. The grate is to be cut to the nearest concentric ring as directed by the Engineer. Cuts must be neat and smoothed to remove jagged edges. Grates must be removed for cutting if needed to protect the tree or other adjacent improvements.

Add to Section 15-1.04 payment Traffic stripe removal will be paid per linear foot, regardless of width and the number of passes to remove stripes entirely and to the satisfaction of the Engineer.

39 ASPHALT CONCRETE

Add to Section 39-1.01:

Paving is not to be done without the inspection of the Engineer.

Add to Section 39-1.04 Payment:

Due to the potential for oil price fluctuation throughout the length of the contract, the City will pay the actual plant price per ton of asphalt concrete placed, plus a 15% material markup. You will provide documentation of AC costs at the end of each Task Order.

Documentation consists of AC load tickets that include the date, tonnage, and location.

You are responsible for AC trucking and delivery expenses. This expense is covered in the respective bid item for that work.

DIVISION VIII MISCELLANEOUS CONSTRUCTION

73 CONCRETE CURBS AND SIDEWALKS

Add to Section 73-1.03 COSNTRUCTION, General:

At the time of Task Order issuance, the Engineer will indicate which curb ramp or driveway Engineering Standard will be used.

You must meet with the Engineer for an average of 1.5 hour per curb ramp or driveway being replaced. This includes:

1. Before saw-cutting to agree on the limits of demolition and removal.

2. After formwork is set, to verify that grades meet those stated on the plans.

3. Upon completion to verify finished grades.

Curb ramp and driveway design may vary from Engineering Standards, as directed by the Engineer, to accommodate ADA requirements.

Only 2 intersection curb ramps, on the same side of the street, can be under construction at any given time.

You are responsible for restoring all existing:

1. utility boxes

2. cleanouts

3. posts within the:

1. sidewalk

2. driveway

3. island paving

4. curb ramp limits of replacement.

The City will pay material invoice and current Caltrans Material markup for utility boxes not covered by bit items that require replacement.

Where paint is required on newly placed concrete, the concrete shall be cured a minimum of seven (7) days prior to painting.

Add to Section 73-1.04 SIDEWALKS, GUTTER DEPRESSIONS, ISLAND PAVING, CURB RAMPS, and DRIVEWAY, Payments:

Payment for the removal/replacement of asphalt concrete as specified in the Engineering Standards will be accounted for in the bid items based on the type/thickness of asphalt concrete replacement that is required at each location.

Add to Section 73-4.04 TEXTURED CONCRETE AND COLORED CONCRETE SURFACES, Payment:

Full compensation for “Mission Style PCC Coloring and Salt Finish” includes all additional costs required to install Mission Style concrete when compared to standard gray colored concrete. When Mission Style tile is also required, it is paid by a separate bid item, “Mission Style Tile Installation per Std. 4220”.

“Single Mission Tile Installation – Std. 4220” will be used for replacement of a single Mission Tile and surrounding grout without doing any other curb & gutter and/or sidewalk improvements at various locations within the Mission Style Sidewalk District. Full compensation for “Single Mission Tile Installation – Std. 4220” includes tile mortar bed, tile, and grout surrounding all four sides of the tile, in place complete.

Add to Section 73-4.04 TEXTURED CONCRETE AND COLORED CONCRETE SURFACES, Payment:

Removal of Existing Meter Poles- Payment per Each pole removed and repaired: Remove existing parking meter poles embedded within the sidewalk at locations designated by the Engineer. Work shall include removal of the existing pole and all attached equipment designated for removal. After removal, cut the remaining pole approximately 2 inches below the top surface of the existing concrete. Remove all loose, damaged, or deteriorated material surrounding the remaining pole and prepare the opening for repair.

Fill the remaining opening with concrete or an Engineer-approved cementitious repair material and finish the repair flush with the surrounding sidewalk surface. The completed repair shall match the existing sidewalk texture and finish as closely as practical and shall be smooth, secure, and free of trip hazards.

The Contractor shall remove and properly dispose of all demolished materials, debris, and excess repair materials from the project site. The bid item shall include all labor, equipment, materials, disposal, and incidental work necessary to complete the removal and sidewalk repair in accordance with the Plans and Specifications.

77 LOCAL INFRASTRUCTURE

Add to Section 77-1.03A CONSTRUCTION, Excavation:

Vacuum excavation is the preferred method for potholing utilities, but site-specific conditions may require alternative methods. 1-sack cement slurry shall be used as subsequent backfill when vacuum excavation is used.

Dimensions of pavement potholing window must be approved by Engineer before starting work.

Full compensation for “Potholing” is measured from the top of existing grade to the top of utility and includes the replacement of initial and subsequent backfill.

Add to Section 77-1.03A(2)(h) CONSTRUCTION, Tree Removals:

Tree removal must be authorized by the City Arborist. Tree trunk diameter is measured at 4.5 feet above adjacent ground surface. Stump grinding or removal is required for all tree removals and must include the major roots within the planting area.

Engineer or City Arborist must authorize and oversee all approved root pruning or shaving activities. Minor root pruning or shaving is expected during reconstruction of damaged sidewalk.

Add to Section 77-1.03B TRENCH CONSTRUCTION, General with:

The contractor shall anticipate the minimum of one water service, one gas service and one sewer lateral for each property. The sewer lateral locations are unknown and the repair of the sewer laterals shall be factored into the payment for the mainline being installed. Water and gas services will be marked by Underground Service Alert or USA.

Add to Section 77-1.04 PAYMENT:

Full compensation for “Pipe Excavation & Restoration” includes all excavation required to reach the top of pipe from top of existing grade, complete pipe excavation, installation and replacement of pipe, bedding, initial backfill, and subsequent backfill.

The City will provide pipe and fittings to be used for replacement or pay material invoice and 15% markup if pipe and fittings are supplied by you.

Add to Section 77-3.02B(1) JOINTS AND FITTINGS, HDPE:

Joints and Fittings for HDPE must be of the same manufacturer as the pipe.

Add Section 77-3.03D(1) Manhole Coating:

Manhole coating shall consist of applying an approved by the Engineer corrosion protective coating system to the interior surfaces, as specified herein. The coating system shall be applied to all exposed brick, concrete, grout, mortar, and cementitious surfaces within the manhole, including unlined concrete pipes within the manhole, bench-to-pipe transitions, bench, risers, cones, adjusting rings, etc. Coating of the metallic manhole frame and cover shall not be required.

The Contractor shall coat all manholes marked on the plans with a high-build polyurethane elastomer such as SANCON 100 or approved equal. The minimum thickness of 80 mills elastomeric polyurethane must be applied. The Contractor is responsible for inspecting the existing manholes for leaks or concrete failures. The Contractor shall repair manhole prior to coating by patch or chemical grouting in accordance with coating manufacturer recommendation and as directed by the Engineer.

Coating shall stop at the top of the cone or as directed by the Engineer. All pipe liner installation shall be completed prior to commencing any coating of manholes.

The Contractor shall provide a smooth transition and tight seal without any annular gaps between the completed manholes and the completed sewer pipe. The Contractor shall Spark Test the new manhole per NACE RP0274 standards, testing voltage for 80 mils of elastomeric polyurethane coating is 11,000 v DC. Spark Test shall be witnessed by the Engineer.

The Contractor shall terminate the coating at the spring line of the channel with a ¼” cut groove.

For those manholes that are connected to pipes to be lined with CIPP, the Contractor shall insure that the bench shall be formed to eliminate offsets where the lined pipe meets the manhole interior face and shall match incoming and outgoing pipes and provide a smooth, even transition where required.

Materials shall be delivered to the site in factory sealed and labeled containers. Date of manufacture shall appear on each container. Materials shall be handled and stored according to the strictest requirements of the manufacturer and in accordance with all local, state, and federal laws and regulations.

At each manhole, the Engineer shall inspect and accept the work completed to-date at the completion of each of the milestones listed below before the Contractor shall commence work on the next milestone:

• Completion of the cleaning and surface preparation activities required by these specifications.

• Completion of all void-filling activities and underlayment application, prior to surface coating application.

• Completion of the surface coating installation prior to testing.

• Spark testing of the final surface coating as required by these specifications.

• Final clean-up and inspection.

The Contractor shall provide a written warranty to cover workmanship and materials for each manhole coated for a period of not less than five (5) years from the date of final clean up and inspection of the manhole. The warranty shall be delivered to the City prior to and as a condition of final acceptance of work.

By executing this contract, the Contractor certifies and agrees that any testing performed by the City during construction (e.g., spark testing, adhesion testing and/or other testing) shall not in any way modify the warranty, nor relieve the Contractor for responding to defects during the warranty period.

Add to Section 77-3.03F(2) Abandonment of Sewerlines:

77-3.03F(2)(a) Abandon and Grout Existing Sanitary Sewer Lateral or Main Where Abandon and Grout Existing Sanitary Sewer with Flowable Fill is required, the work to be performed under this section shall include the abandonment in place of existing sanitary sewer by completely filling with flowable fill, as specified in the Special Provisions and as directed by the Engineer. Flowable fill (abandonment grout) shall be controlled low-strength material consisting of fluid mixture of cement, fly ash, aggregate, water and with admixtures as necessary to provide workable properties. Placement of flowable fill may be by grouting techniques in sewer pipes or other restricted areas, or as mass placement by chutes or tremie methods in unrestricted locations with open access. Long-term hardened strength shall be within specified range. In this specification, the words “flowable fill” and “one sack sand/cement mixture” and “abandonment grout” are used interchangeable.

The Contractor shall notify the Engineer a minimum of 48-hours prior to…