Job Aid Maintain Commodity Codes.pdf

Job Aid:

Maintain UNSPSC Commodity Codes for COMMBUYS Vendor Account

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This Job Aid shows how to:

Review, add, deactivate, and reactivate UNSPSC Commodity Codes in COMMBUYS Vendor Account

Of Special Note:

United Nations Standard Products and Services Code ® (UNSPSC) is a hierarchical convention used to classify products and services. To learn more about UNSPSCs, visit their website www.unspsc.org.

The Seller Administrator has the responsibility of initially selecting UNSPSCs that match the goods and services offered by their company/organization, as well as, periodically reviewing, adding, and deactivating codes as business needs dictate.

Only a Seller Administrator has the access to maintain company/organization information such as commodity codes.

These instructions assume the logged in user has Seller Administrator credentials.

Screenshot Directions

Step 1: Launching COMMBUYS

1. Enter the uniform resource locator (URL) address for COMMBUYS (https://www.commbuys.com) or (commbuys.com) in your browser.

2. Click on the Sign In button once the COMMBUYS landing page displays.

3. Enter your Login ID and Password and Sign In to COMMBUYS.

http://www.unspsc.org/ file:///C:/Users/pgmartin/Documents/commbuys.com

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Step 2: Accessing Maintenance Organization Tools

1. Click on the Account icon to ensure you are logged in as the Seller Administrator.

2. If not, select Seller Administrator from the dropdown found within the Account icon.

3. Click on the Maintain Organization Information icon on the Seller Administrator Homepage.

Step 3: Accessing the Commodity-EPP Maintenance Home Page

1. Click on the Maintaining Commodity- EPPs & Services icon on the Maintain Organization Information page

All vendors must have a least one UNSPSC commodity code associated with their vendor profile.

UNSPSCs determine which bid notifications you will receive; therefore, selecting all applicable codes to cast the widest net is encouraged.

Step 4: Maintaining Commodity-EPPs

1. Click on the Maintain Commodity – EPPs icon to add or remove commodity codes from the vendor profile.

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Step 5: Adding Commodity Codes

1. Click the Add Additional Codes button to add more codes to the vendor profile.

Step 6: Searching for Commodity Codes

1. Search for codes using the Segment- Family and Class dropdown menus or by using the Keyword search toward the top of the page.

2. You also can click through the hyperlinked codes listed at the bottom of the page to refine your UNSPSC selections.

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Step 7: Selecting Commodity Codes from Search Results

1. To add UNSPSCs to your vendor profile, click on the desired code. Then check the Code box next to the UNSPSCs you wish to add.

2. Click the Save and Add More button to continue adding codes.

3. Click the Save button to add the selected codes to the vendor profile and return to the previous page.

4. When finished, click Cancel & Exit to return to the Commodity-EPP Maintenance Home.

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Step 8: Deactivating Commodity Codes

On the Commodity-EPP Maintenance Home Page, click on Maintain Commodity-EPPs.

1. To remove UNSPSCs, check the Deactivate box next to the code(s) in Current Codes list.

2. Click the Deactivate Selected Items button.

3. Once the page refreshes and the selected code(s) are removed, click on the Cancel & Exit button to return to the Commodity-EPP Maintenance Home Page.

Step 9: Reviewing Deactivated Commodity Codes

1. Click on the Display Inactive Commodity-EPP button from the Commodity-EPP Maintenance Home Page.

Step 10: Reactivating Commodity Codes

1. A list of commodity codes that were once active for the vendor profile is displayed.

2. To reactivate code(s) check the Activate box next to the code(s) that need to be reactivated.

3. Click on the Save & Exit button to return to the Commodity-EPP Maintenance Home Page.

4. Click Exit to return to the Maintain Organization Information page.