JNCP - CensiTrace Dentac REDACTED_Redacted.pdf

This is a Memorandum to File documenting justification for non-competitive procurement under FAR Part 12 Commercial Acquisitions for a simplified acquisition threshold purchase.

Shuttleworth Army Dental Clinic at Fort Irwin, California intends to award a non-competitive contract for CensiTrac dental instrument tracking system IT subscription services to be provided to the Dental Sterile Processing Clinic. The contract encompasses software licensing, security updates, software upgrades, and maintenance for the CensiTrac system. The subscription includes the "Subscription Instrument Trac VHA Annex Base" providing CensiTrac Utilization Assessment, access to the Clinical Education team, complimentary conference registration, priority course registration, and customized on-site training. CensiTrac is an automated tracking system for dental instruments that improves infection control, provides data for benchmarking and process improvement, and supports quality assurance initiatives. The justification for sole-source procurement is based on exclusive licensing agreements, as only Censis Technologies LLC can provide the required software licensing, security, upgrades, maintenance, configuration support, emergency technical support, utilization assessments, and training for the CensiTrac system, which is the only system compatible with Weed Army Community Hospital's existing infrastructure. Failure to obtain these services would compromise the clinic's ability to maintain reliable electronic tracking and documentation of dental instruments, degrading infection control and quality-assurance activities. A Notice of Intent to Sole Source will be issued on September 10, 2026, and closed on September 14, 2026, allowing potential vendors to submit capability statements. The justification was certified by MAJ Patrice Mara, OIC Shuttleworth Dental Clinic, and Scott A. Barr, Contracting Officer, DHA, HCD-W, on September 10, 2026.