JL20261005 Kitchen Filter and Fryer Cleaning Service.pdf
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- Solicitation number
- JL20261005
- Issued by
- Harris County, Texas
About this file
Kitchen Filter and Fryer Cleaning Services RFO Summary
This Request for Offers (RFO) is issued by Harris County on behalf of Harris Health System to solicit qualified vendors for professional fryer oil filtering and fryer cleaning services at designated Harris Health facilities in Houston, Texas. The solicitation seeks comprehensive commercial fryer cleaning and oil filtering services across five Harris Health locations: Furnace, Quentin Mease, Lyndon B. Johnson Hospital, and Ben Taub Hospital. Service requirements include weekly, twice-weekly, and three-times-weekly cleaning frequencies depending on location, with Furnace requiring two Fournace 1ER508 units and one Fournace TR45A unit cleaned weekly on Fridays; Quentin Mease requiring one Vulcan 2GR45MF-1 unit cleaned weekly on Saturdays; LBJ requiring two 1ER50A2 Vulcan units cleaned twice per week; and Ben Taub requiring three 1ER50A2 Vulcan units cleaned three times per week. Vendors must submit questions by October 12, 2026 at 12:00 PM (Houston time), with Harris Health providing responses by October 19, 2026, and proposals due October 23, 2026 at 2:00 PM (Houston time). The anticipated contract term is twelve months with up to four one-year renewal options at Harris Health's discretion. Vendors are expected to conduct facility walkthroughs prior to first service and complete all work by 9:00 PM with appropriate Harris Health staff present.
Award will be made to the responsive and responsible vendor offering the best overall value based on weighted evaluation criteria: Proposed Service Solution (40%), Qualifications and Relevant Experience (35%), and Pricing (25%). All-inclusive pricing must be submitted by location, quantity, and service frequency with no additional fees permitted unless expressly approved in writing. Harris Health has established a 10% Minority/Women-Owned Business Entity (MWBE) utilization goal and requires vendors to submit an MWBE Utilization Plan with their proposals. Vendors must maintain appropriate insurance coverage naming Harris Health as certificate holder, provide references from current customers, demonstrate technician training and certifications, and submit detailed documentation of their fryer cleaning processes, safety procedures, oil disposal methods, quality assurance measures, and staffing capabilities. Optional or supplemental services must be clearly identified separately and will not be considered in proposal evaluation. Submission is required through the Euna platform (formerly Bonfire), and Harris Health reserves the right to award to a single vendor or multiple vendors if deemed in the organization's best interest.
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P.O. Box 66769, Houston, Texas 77266-6769 harrishealth.org
Harris Health
Kitchen Filter and Fryer Cleaning Services for Harris Health
Reference NO. JL20261005
1. PURPOSE
Harris County, on behalf of Harris Health, is soliciting quotes from qualified vendors to provide professional fryer oil filtering and fryer cleaning services at designated Harris Health facilities. The objective is to maintain kitchen safety, operational efficiency, equipment performance, and compliance with applicable health, environmental, and fire safety standards. Vendors shall provide services in accordance with the requirements contained in this Request for Offer (RFO) and the Scope of Work contained herein. This RFO is issued in accordance with applicable Harris County and Harris Health procurement policies, including Contract Diversity / MWBE requirements. Vendors shall provide services in accordance with the requirements contained in this RFO.
2. SCOPE OF SERVICES
The awarded vendor shall provide all labor, supervision, equipment, tools, transportation, cleaning supplies, materials, and technical expertise necessary to perform commercial fryer oil filtering and fryer cleaning services at Harris Health facilities. If awarded, the vendor is expected to walk through each facility with Harris Health to align unit expectations and equipment location prior to the first service. Scheduling of service will be discussed and agreed upon by Harris Health and awarded vendor. Harris Health reserves the right to alter schedule if in its best interest.
3. EQUIPMENT AND SERVICE LOCATIONS
The following fryer equipment and service frequencies are currently required:
Location Fryer Model Quantity Service Frequency Fournace 1ER508 2 Units Weekly, every Friday Fournace TR45A 1 Unit Weekly, every Friday Quentin Mease Vulcan 2GR45MF-1 1 Unit Weekly, every Saturday Lyndon B. Johnson Hospital (LBJ) 1ER50A2 Vulcan 2 Unit Twice per week Ben Taub Hospital 1ER50A2 Vulcan 3 Units Three times per week
Quantities are estimates and may be adjusted during the contract term based on operational needs.
4. MINIMUM REQUIREMENTS
The vendor should have demonstrated experience in the cleaning and maintenance of commercial food service equipment. The vendor must be able to provide references upon request and carry appropriate insurance coverage and indemnification protections. Preference will be given to established firms with a proven track record of providing these services.
5. SUBMITTALS
5.1 Harris Health uses the Bonfire platform (https://gobonfire.com) to distribute and collect competitive solicitations for both formal and informal procurements. Below are the requirements a vendor must follow when submitting a proposal for consideration. Vendors are encouraged to register and become familiar with the platform prior to submitting a proposal.
5.2 Provide a narrative that describes your company’s qualifications and experience as an organization. To evaluate vendor’s qualifications and experience, please provide the following information:
5.3 Qualification questionnaire
a) Describe your company's experience providing commercial fryer cleaning and oil filtering services, including the number of years in business.
b) Describe you experience providing fryer cleaning and oil filtering services for healthcare facilities, educational institutions, government facilities, or other similar environments.
c) Provide references from current customers for whom you have provided similar services, including customer name, contact information, and scope of services performed
d) Describe the training, certifications, and qualifications of the technicians who will be perform the services under this contract
5.4 Solution Questionnaire
a) Describe your fryer cleaning and oil filtering process from start to finish, including preparation, service execution, and post-service activities.
b) Describe the methods, equipment, and cleaning products used to remove carbon buildup, grease deposits, and food residue from fryer equipment.
c) Identify all fryer components included in your standard fryer cleaning and oil filtering service.
d) Describe your procedure for removing, handling, transporting, and disposing of used cooking oil and waste materials.
e) Describe the safety procedures and precautions utilized while performing services in occupied kitchen facilities, including measures to protect staff, patients, visitors, equipment, and surrounding work areas.
f) Describe your ability to provide cooking oil and waste disposal documentation upon request, https://gobonfire.com/ including sample documentation if available.
g) Describe the quality assurance and quality control measures your company utilizes to ensure consistent service delivery and customer satisfaction.
h) Provide a sample service report and describe the information included in your standard reporting process.
i) Describe your staffing plan and service delivery approach for maintaining the required cleaning and filtering frequencies at all Harris Health locations, including staffing levels, scheduling methodology, backup personnel, and emergency support capabilities.
5.5 Submission should include, but not be limited to:
a) Pricing Proposal
b) Solution/Service Responses
c) Qualification Responses
d) MWBE Utilization Plan
e) Provide Cooperative agreement, if Applicable
6. EVALUATION CRITERIA
Award will be made to the responsive and responsible vendor whose proposal provides the best overall value to Harris Health based on the criteria below. Vendor responses shall demonstrate their ability to provide comprehensive fryer cleaning and fryer oil filtering services, meet all service requirements, and successfully perform work in healthcare or similar facilities. The fryer service solution shall include both routine fryer cleaning and fryer oil filtering activities.
Evaluation Criteria Weight Proposed Service Solution (Cleaning & Oil Filtering Services) 40% Qualifications and Relevant Experience 35% Pricing 25%
Total 100%
7. PRICING REQUIREMENTS
Vendors shall provide all-inclusive pricing for each location and service frequency.
No additional fees shall be charged unless expressly approved in writing by Harris Health.
Pricing shall be submitted by location, quantity, and frequency.
8. OPTIONAL SERVICES
To ensure proposals are evaluated uniformly, any optional or supplemental services must be clearly identified and submitted separately from the requirements established in this RFO.
Pricing submitted for optional services will not be considered in the evaluation or scoring of proposals. Cost evaluation will be based solely on pricing for the required services identified in this solicitation.
9. CONTRACT TERM
The anticipated contract term is twelve (12) months, with up to four (4) one-year renewal options at Harris Health’s discretion. Harris Health reserves the right to rebid the services at any time.
10. CERTIFICATE OF INSURANCE (COI)
The awarded vendor shall maintain insurance coverage in accordance with Harris Health requirements throughout the term of the contract.
Prior to commencement of services, the vendor shall provide a COI showing proof of required coverage and naming Harris Health as the certificate holder.
11. AWARD
Harris Health anticipates awarding to a single vendor. However, Harris Health reserves the right to award to more than one (1) vendor if in the best interest of Harris Health. Award(s) will be made to the responsive and responsible vendor(s) whose response meets all minimum requirements and offers the lowest price. General Conditions.
Harris Health reserves the right to reject any or all quotes, waive informalities, and accept the quote deemed to be in the best interest of Harris Health.
12. MWBE COMMITMENT
Review the MWBE Utilization Plan for information on Harris Health’s 10% Minority/Woman-owned Business Entity goal for the purchase of the requested services. The packet will also have instructions on how to complete the Utilization Plan and the Letter of Intent, which is required to be uploaded into Euna as part of your offer submission.
13. SUBMISSION INSTRUCTIONS AND SCHEDULE
Vendors shall submit offers through Euna (fka Bonfire).
10/05/2026 Release of Request for Quotes (RFO) 10/12/2026 Questions Due 12:00 PM (Local Time Houston, TX) 10/19/2026 Responses to Vendor Questions 10/23/2026 Proposals Due 2:00 PM (Local Time Houston, TX)
14. EXHIBITS
a) MWBE Utilization Plan
b) Harris Health General Requirements for Proposals
c) Fryer Photos
d) Harris Health Minimum Insurance Document
e) Tax Residence Certification
f) Service Agreement Template
g) Kitchen and Fryer Pricing Table
| Kitchen Filter and Fryer Cleaning Services for Harris Health |
| Reference NO. JL20261005 |
| 1. PURPOSE |
| 2. SCOPE OF SERVICES |
| 3. EQUIPMENT AND SERVICE LOCATIONS |
| 4. MINIMUM REQUIREMENTS |
| 5. SUBMITTALS |
| 5.3 Qualification questionnaire |
| a) Describe your company's experience providing commercial fryer cleaning and oil filtering services, including the number of years in business. |
| b) Describe you experience providing fryer cleaning and oil filtering services for healthcare facilities, educational institutions, government facilities, or other similar environments. |
| c) Provide references from current customers for whom you have provided similar services, including customer name, contact information, and scope of services performed |
| d) Describe the training, certifications, and qualifications of the technicians who will be perform the services under this contract |
| 5.4 Solution Questionnaire |
| a) Describe your fryer cleaning and oil filtering process from start to finish, including preparation, service execution, and post-service activities. |
| b) Describe the methods, equipment, and cleaning products used to remove carbon buildup, grease deposits, and food residue from fryer equipment. |
| c) Identify all fryer components included in your standard fryer cleaning and oil filtering service. |
| d) Describe your procedure for removing, handling, transporting, and disposing of used cooking oil and waste materials. |
| e) Describe the safety procedures and precautions utilized while performing services in occupied kitchen facilities, including measures to protect staff, patients, visitors, equipment, and surrounding work areas. |
| f) Describe your ability to provide cooking oil and waste disposal documentation upon request, including sample documentation if available. |
| g) Describe the quality assurance and quality control measures your company utilizes to ensure consistent service delivery and customer satisfaction. |
| h) Provide a sample service report and describe the information included in your standard reporting process. |
| i) Describe your staffing plan and service delivery approach for maintaining the required cleaning and filtering frequencies at all Harris Health locations, including staffing levels, scheduling methodology, backup personnel, and emergency support cap... |
| 7. PRICING REQUIREMENTS |
| 8. OPTIONAL SERVICES |
| To ensure proposals are evaluated uniformly, any optional or supplemental services must be clearly identified and submitted separately from the requirements established in this RFO. |
| 9. CONTRACT TERM |
| 10. CERTIFICATE OF INSURANCE (COI) |
| 11. AWARD |
| 12. MWBE COMMITMENT |
| Review the MWBE Utilization Plan for information on Harris Health’s 10% Minority/Woman-owned Business Entity goal for the purchase of the requested services. The packet will also have instructions on how to complete the Utilization Plan and the Lette... |
| 13. SUBMISSION INSTRUCTIONS AND SCHEDULE |
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