JFSD202003 Work Standard Requirements for AE Title I Services- May 10 2021.pdf

WORK STANDARD REQUIREMENTS FOR ARCHITECT-ENGINEER TITLE I SERVICES

1. ARCHITECT-ENGINEER SERVICES The Architect-Engineer (A-E), shall perform all work required to accomplish the intent of this contract, and unless otherwise specifically provided therein, shall perform the required services in accordance with the requirements outlined in this section. Title I services have various milestones that the A-E shall be required to meet. These milestones are as follows:

1.1. Where investigative (reviewing as-built drawings, on-site surveying, testing, etc.) efforts are called for, the A-E shall perform what will be referred to as Design Charrette services.

1.2. Electronic submission of drawings and drawings border pattern shall be on CD or DVD. A paper copy of the drawings shall accompany the electronic submissions.

1.3. In performance of the required Title I services, the A-E shall:

1.3.1. Utilize Government designs, drawings, specifications and standards including any applicable

Air Force Instructions (AFI), Unified Facilities Criteria (UFC), DOD regulations and manuals, and design guide criteria for buildings and other structures as necessary to meet the requirements of the proposed project. Guidance to be followed shall include, but not be limited to, current Air Force Instructions, Engineering Tech Letters (ETLs) as found at http://www.wbdg.org/, and design guides as specifically called out in each delivery order. Drafting standards shall be as defined by A/E/C CAD Standard Release

6.0 (or current) Manual.

1.3.2. Prepare, as required by the contract, preliminary studies, sketches, and layout plans and reports including estimates of the cost of the proposed project and of all structures, utilities, and appurtenances thereto. All estimates, bid schedules, and plans shall reflect separate types of construction as determined by funding classification (typically repair or maintenance of existing vs. new construction) in accordance with current Air Force Civil Engineering guidance.

1.3.3. Obtain necessary permits, licenses, and approvals from all local, state, and federal authorities as are necessary for the performance of the A-E's services. Should it become necessary in the performance of the work and services for the A-E to secure right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the A-E shall secure the consent of the owner, his representative or agent, prior to effecting entry on such property.

2. STUDIES AND REPORTS (DESIGN CHARRETTE SERVICES)

2.1. Site surveys, geotechnical soil exploration, and reviews of existing site conditions and available

Government drawings. Consideration of codes to comply with and various external factors such as loading caused by snow and wind.

2.2. Review of project requirements and development of a written Architectural design program where required. Program to state A-E's understanding of design problem to be solved.

2.3. Drawings and Sketches. Drawings and sketches shall be prepared, in an appropriate scale, as required to present the details and results of the study.

http://www.wbdg.org/

2.4. Reports. Reports shall present the following:

2.4.1. Design program as required

2.4.2. Discussion of study and investigation. Requirements needed to meet various codes.

2.4.3. Description of all plans, schemes, or alternatives considered for obtaining the desired end results of the study.

2.4.4. All drawings and sketches required to present and illustrate the details and results of the study.

2.4.5. Required estimates of construction costs, including comparisons between the various schemes considered.

2.4.6. Results, conclusions, and recommendations

3. GENERAL TECHNICAL DEFINITION AND INSTRUCTIONS The following technical definitions and instructions are applicable to individual contracts involving delineated work unless otherwise provided in specific work orders.

3.1. Utilities.

3.1.1. Definition. The term "utilities" shall be construed to mean all interior and exterior utilities, such as water, gas, sewer, drainage, steam, high-temperature hot water, electricity, telephone and other similar systems.

3.1.2. Work Under This Contract. Under each contract, work shall include the design

(preliminary and/or final as required) of all interior and exterior utilities required to support the project, the design (preliminary and/or final) of any required protection of any existing utilities which will be affected by construction of other work designed under this contract and of any required relocation or modification of any federally owned existing utilities which will be affected.

3.1.3. Limitations.

3.1.3.1. Pipe Lines. Design of utility pipe lines shall include all portions within structures and the principal mains including any necessary extensions of the principal mains to the vicinity of the structure served, except that of central heat distribution systems, the design shall include the interior heating system of the structure to be heated and such connection to the heat distribution system as described in the specific work order involved.

3.1.3.2. Electrical Systems. Design of the electrical systems shall include all portions within structures, including service entrance and weather head, or the source of power for each structure involved, as provided in the specific project criteria.

3.1.3.3. Equipment and Appurtenances. Design of all utility systems shall include all equipment, accessories, and appurtenances required for the proper functioning of the system involved.

3.1.3.4. Connections to Existing Utility Systems. The Project Manager will designate the points at which connections are to be made to any existing utility system. Where alternate sources are designated for any single utility, the A-E shall make an engineering determination of the most feasible and economical source to be utilized and design the connection thereto.

3.1.3. Field Reconnaissance. The Contracting Officer will furnish all available data pertaining to all utility lines known to exist at and in the immediate vicinity of the project site. The A-E shall verify by field reconnaissance the current location of all such utility lines and of any additional utility lines. In the event the field reconnaissance reveals any conditions differing from the Government-furnished data, the

A-E shall advise the Contracting Officer in writing at the earliest practicable date. The Contracting

Officer will engage with the Engineering Office for review, in respect to such report, of the designated utility connections for possible re-designation thereof.

3.2. Site Improvements.

3.2.1. Definition. The term "site improvements" shall be construed to mean all grading, top-soiling, seeding, sodding, planting, road, walks, access drives, parking areas, hardstands, fencing, and similar features.

3.2.2. Work Under This Contract

3.2.2.1. Work shall include the design (preliminary) of all site improvements required to develop the site or sites for the intended use thereof. Site improvements shall blend with and properly joint with existing improvements in adjacent areas.

3.2.2.2. In the event that construction proposed will affect any existing site improvements, cost estimates shall also provide for any required protection, repair or replacement of such existing improvements that will result from the construction.

3.3. Septic Tanks and Leaching Fields. The A-E shall consult with local, state, and federal authorities to determine all requirements and conditions relating to sewage disposal systems utilizing septic tanks and leaching fields. A letter report shall be submitted setting forth all determinations of conditions and requirements of the authorities consulted. Design shall be accomplished in conformance with such determined conditions and requirements as approved by the Engineering Office and Contracting Officer.

3.4. Equipment Installation Layouts. Contract drawings shall include scale plans showing the layout and arrangement of all mechanical equipment rooms and spaces in which building service equipment

(heating, ventilating, plumbing, electrical, air conditioning, etc.) is to be installed. Plans shall be drawn at scales at 1/4" or 3/8" equals 1', and shall show all equipment at true size and location together with all ductwork, utility lines and connections, and the relationship of such equipment and ductwork, utility lines and connections with the walls, ceilings, floors, doors, and windows. Sections shall be shown to indicate how a contractor shall avoid conflicts with other equipment. Sections shall also be included as necessary to properly delineate the equipment arrangement and the accessibility thereof for operation and maintenance.

3.5. Design of Additions and Modifications to Existing Facilities.

3.5.1. General. The design of additions and/or modifications to existing facilities shall include all changes to the existing construction, utility systems, and site improvements to provide for the proper connection between existing and new construction and to make the modified or altered facility completely operable for its intended use. Where necessary, existing interior and exterior utility systems and services shall be re-sized as required to provide for loads imposed by the new work. New construction, within limitations of current criteria, shall match existing construction. Drawings and specifications prepared hereunder shall provide for all required modifications and extensions to existing construction, utilities and site improvements.

3.5.2. Verification of Existing Site Conditions. The Government will furnish available "as built" or construction drawings pertinent to the facility involved. Such drawings, however, are not warranted to show presently existing conditions at the site. The A-E therefore, shall verify in the field all data shown on such drawings as necessary for work accomplishment and shall obtain all other data as required to insure the complete and proper design of the project.

3.6. Cathodic Protection. Provide protection from corrosion for all buried metallic structures or utilities in accordance with standards developed by the National Association of Corrosion Engineers

(NACE) and Unified Facilities Criteria publication UFC 3-570-02N. Proposed systems shall be costed for proper maintenance and testing in accordance with industry standards and UFC 3-570-06.

Preliminary design shall be done by a NACE-certified corrosion specialist. Provide other services as described in the contract.

3.6.1. Preliminary designs shall include a description of the type of system to be installed and the structure to be protected. Design analysis shall show the calculations and results of any tests made to determine the type, size and location of the system.

3.7. Asbestos/Lead containment, stabilization and/or removal as required by the contract or the project design. The asbestos/lead work shall be done in compliance with OSHA, EPA, and other industry standards. The A-E shall, for each Design Charrette services study, perform a cursory inspection to satisfy themselves that asbestos/lead is present or absent from the project area. If there is a possibility of asbestos/lead presence in the area, the A-E shall notify the Government immediately of such suspicions.

When requested by the contract, the A-E will positively identify, sample, and test for the presence of asbestos/lead in the construction area in the Design Charrette services study. The A-E will apply asbestos/lead abatement design to the areas that the construction contractor may disturb during construction as a minimum.

3.7.1. Preliminary design shall have notes indicating the presence of asbestos/lead on the drawings of the discipline that will be working near the material.

3.7.2. Final design shall indicate and highlight the areas of asbestos/lead and specify the effort required to protect the workers and occupants of the building from the particles. Where the contract specifies removal of asbestos/lead a complete plan and specification for removal shall be provided to include the test required to verify proper removal and specifications for the material to be used in its place.

4. COORDINATION AND PROSECUTION OF WORK

4.1. During the prosecution of the work under this delivery order, the A-E shall keep in close liaison with the Base Engineer's Office and Contracting Office, who will coordinate the work with the using agency and other agencies.

All requests made by the using agency and other agencies shall be referred to the project manager for action by the Contracting Officer.

4.2. All work shall be in accordance with the engineering instructions, directives, guide specifications, drawings, technical manuals, and other instructions

4.3. The design charrette for this project shall be the most economical with necessary consideration being given to the most efficient utilization of all materials consistent with the design criteria.

4.4. The use of critical and strategic materials not otherwise restricted shall be limited to the minimum amounts required consistent with Air Force Conservation of Materials Policies and full consideration shall be given to the use of substitute materials as permitted by the Engineering Manual and the Air Force

Guide Specifications. Any such substitutions shall be reported.

4.5. CADD drafting standards including, level/layer assignments, scales, file naming and symbolism shall be in accordance with the A/E/C CADD Standards Manual developed by the Tri-Service

CADD/GIS Tech Center. Standards are available at: https://cadbim.usace.army.mil/CAD. All final project drawings shall include the annotation “FOR OFFICIAL USE ONLY”.

4.6. After submission of the plans and cost estimate, the A-E shall make any corrections thereto as may be necessary because of errors or omissions.

4.7. The A-E shall make all visits to the sites of work as may be required to accomplish the work under this contract.

4.8. The Government will furnish the general siting of all facilities to be planned hereunder.

4.9. The A-E shall advise the Contracting Officer of any discrepancies, ambiguities and lack of clarity noted in plans and specifications furnished for use in connection with this project.

4.10. All buildings and facilities to be designed under this contract shall be tied-in, as directed, to the coordinate system or to the base lines established at the sites of work.

4.11. All letters, reports, plans, sketches, specifications, estimates, computation sheets, and other documents prepared by the A-E and marked to identify the project under contract classified "FOR

OFFICIAL USE ONLY" shall also be plainly marked "FOR OFFICIAL USE ONLY"