JF25-014-IFB_Specifications_Roofing Repairs.pdf

S o l i c i t a t i o n # J F 2 5 - 0 1 4 - I F B

PURCHASING DEPARTMENT

JULIE FISHER, CPPB, BUYER

2500 South State Street Salt Lake City, Utah 84115

SPECIFICATION SHEET "A"

GENERAL

SPECIFICATIONS TO PROVIDE ROOFING REPAIRS ON AN “AS NEEDED

BASIS” AT MULTIPLE LOCATIONS THROUGHOUT GRANITE SCHOOL DISTRICT

(GSD). PLEASE SEE HTTPS://WWW.GRANITESCHOOLS.ORG/SCHOOLS/ FOR

POTENTIAL LOCATIONS. BIDDERS MUST MEET OR EXCEED ALL SPECIFICATIONS AND

REQUIREMENTS AS SET FORTH IN THIS DOCUMENT AND ALL OTHER INFORMATION

POSTED ON THE UTAH PUBLIC PROCUREMENT PLACE (HEREAFTER REFERRED TO

AS U3P).

CONTRACTOR MUST FURNISH ALL EQUIPMENT, MATERIALS, LABOR, TOOLS,

TRANSPORTATION, SUPPLIES, AND INCIDENTALS NECESSARY TO COMPLETE THE

ENTIRE PROJECT AS DESCRIBED IN THE SPECIFICATIONS AND DRAWINGS (IF

APPLICABLE).

1. ACCESS TO SITE

ACCESS TO LOCATIONS FOR SITE INSPECTIONS AND/OR FOR PROJECT COMPLETIONS

MUST BE ARRANGED THROUGH THE CARPENTER SHOP FOREMAN, SAM BREINHOLT (801) 205-

9185 AND MUST BE WITH HIS KNOWLEDGE AND AT HIS CONVENIENCE. (DO NOT CONTACT SAM

DURING THE BIDDING PROCESS. QUESTIONS MUST BE PUBLISHED IN THE Q & A SECTION.)

2. AMENDMENTS TO INVITATION FOR BID

ANY CHANGES IN QUANTITY, SPECIFICATIONS, SCHEDULES, OPENING DATE,

CORRECTIONS, CLARIFICATIONS, ETC. WILL BE IN THE FORM OF AN ADDENDUM. ADDENDUMS

WILL BE POSTED AT U3P. IT IS THE RESPONSIBILITY OF THE BIDDER TO OBTAIN ADDENDUMS.

BID SUBMITTAL CONSTITUTES IMPLIED ACKNOWLEDGMENT OF ALL ADDENDUMS.

3. BID SECURITY

N/A

4. BONDS

N/A

5. CHANGE ORDERS

NO PAYMENTS WILL BE MADE TO THE CONTRACTOR FOR ADDITIONAL WORK OR MATERIALS

https://www.graniteschools.org/schools/

UNLESS A CHANGE ORDER HAS BEEN SIGNED AND EXECUTED. ANY CHANGE ORDER WHICH

INCREASES THE CONTRACT AMOUNT SHALL BE SUBJECT TO PRIOR WRITTEN CERTIFICATION THAT

THE CHANGE ORDER IS WITHIN THE DETERMINED PROJECT OR CONTRACT BUDGET.

6. CONFLICT WITH SUBMITTALS/INCONSISTENCIES IN CONDITIONS

IN THE EVENT OF CONFLICT WITH SUBMITTALS FROM BIDDERS OR INCONSISTENCIES IN

BIDDING DOCUMENTS, THIS BID DOCUMENT WILL TAKE PRECEDENCE.

7. CONSIDERATION, AWARD AND REJECTION OF BIDS

ALL BIDDERS MUST BE ABLE TO DEMONSTRATE THAT THEY ARE RESPONSIBLE, COMPETENT

CONTRACTORS WITH THE RESOURCES TO COMPLETE A PROJECT OF THIS TYPE AND MAGNITUDE

AND MUST BE PREPARED TO PROVIDE DOCUMENTED PROOF OF SUCH UPON REQUEST INCLUDING

REFERENCES AND FINANCIAL STATEMENTS. THE CONTRACTOR'S PAST PERFORMANCE HISTORY,

ORGANIZATION, EQUIPMENT AND DEMONSTRATED ABILITY TO PERFORM AND COMPLETE THEIR

CONTRACTS IN THE MANNER AND WITHIN THE TIME LIMIT SPECIFIED WILL BE ELEMENTS ALONG WITH THE DOLLAR AMOUNT OF THE BID WHICH WILL BE CONSIDERED BY GSD IN THE LETTING OF THE CONTRACT, IF ANY AWARD IS MADE. IT IS ANTICIPATED, GSD WILL AWARD TO MULTIPLE

VENDORS TO MEET THE NEEDS OF THE DISTRICT WHEN OUR STAFF CAN’T COMPLETE A

REQUIRED ROOF REPAIR. AWARD WILL BE MADE IN ACCORDANCE WITH R33-112-301 (5) (A)

(II) responsive and responsible bidders will be awarded a contract, provided the contract specifically directs that orders must be placed first with low bidder unless the lowest bidder cannot provide the needed procurement item, then with the second lowest bidder unless the second lowest bidder cannot provide the needed procurement item, then with the third lowest bidder unless the third lowest bidder cannot provide the needed procurement item, and so on in order from the lowest responsive and responsible bidder to the highest responsive and responsible bidder AND ORDERING FROM AWARDED VENDORS WILL BE MADE IN ACCORDANCE WITH R33-112-301B (1) (A) (II) place the order for the procurement item with the lowest bidder on contract unless the lowest bidder cannot provide the needed procurement item, then the order may be placed with the second lowest bidder unless the second lowest bidder cannot provide the needed procurement item and on, in order, from lowest bidder to highest bidder. GSD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS BY REASON OF THIS PARAGRAPH. BIDS SHALL BE IRREVOCABLE FOR A PERIOD OF 60 DAYS FROM THE BID

DUE DATE.

a) ANY CONTRACTOR THAT DOES NOT PERFORM IN AN EXEMPLARY PROFESSIONAL MANNER FOR

GSD OR IF THEIR WORK QUALITY IS LESS THAN EXCEPTIONAL WILL BE NOTIFIED OF THE

PROBLEM AND WILL NOT BE INVITED TO QUOTE OR BID ON ANY ADDITIONAL GSD JOBS OR

PERFORM ANY ADDITIONAL WORK FOR GSD UNTIL THEY HAVE DEMONSTRATED TO GSD’S

SATISFACTION THAT THE CAUSE OF THE PROBLEM(S) HAS BEEN CORRECTED.

b) ANY CONTRACTOR THAT HAS NOT PERFORMED UP TO OUR HIGH STANDARDS IN THE PAST FOR

GSD WILL NOT BE ALLOWED TO BID ON THIS CONTRACT.

c) IF A CONTRACTOR IS AWARDED THIS CONTRACT BUT THEN FAILS TO PERFORM, GSD

RESERVES THE RIGHT TO AWARD THE CONTRACT TO THE NEXT LOW BIDDER.

8. CONTRACT DATES/DEADLINES

REPAIRS WILL BE CONDUCTED DEPENDENT ON RECEIPT OF PURCHASE ORDER.

EQUIPMENT, DELIVERY LEAD TIME, AND WORK SHALL BE COORDINATED WITH THE GSD CONTACT

LISTED IN PARAGRAPH 1.

THE HOURS OF CONSTRUCTION SHALL BE FROM 7:00 AM TO 7:00 PM, MONDAY THROUGH

FRIDAY.

9. CONTACT

QUESTIONS MUST BE SUBMITTED ON-LINE THROUGH U3P. ANSWERS WILL BE PROVIDED

IN THE SAME MANNER.

10. CONTRACT CLAUSES

ANY CONTRACT ARISING FROM THIS INVITATION TO BID WILL INCLUDE THE FOLLOWING:

A. THE UNILATERAL RIGHT OF GSD TO ORDER WRITTEN CHANGES IN THE WORK AND/OR TIME

OF PERFORMANCE (CHANGES CLAUSE);

B. SUSPENSION OF WORK CLAUSE;

C. PRICE ADJUSTMENT CLAUSE;

D. CLAIMS BASED ON A PROCUREMENT OFFICER’S ACTIONS OR OMISSIONS CLAUSE;

E. DEFAULT DELAY – TIME EXTENSION CLAUSE

F. REMEDIES CLAUSE - ANY DISPUTE ARISING UNDER OR OUT OF THIS CONTRACT IS SUBJECT

TO THE PROVISIONS OF PART H (LEGAL AND CONTRACTUAL REMEDIES) OF THE UTAH

PROCUREMENT CODE;

G. LIQUIDATED DAMAGES AS APPROPRIATE;

H. SPECIFIC EXCUSABLE DELAYS ARE AS FOLLOWS: IF THE CONTRACTOR IS DELAYED BY

GSD OR ARCHITECT OR BY CHANGE ORDERS.

I. GSD MAY TERMINATE THE CONTRACT FOR ANY REASON AT ANY TIME IF THE CONTRACTOR

FAILS TO PERFORM (DEFAULT) OR IF IT IS IN THE BEST INTEREST OF GSD

(CONVENIENCE CLAUSE).

11. INSPECTIONS

CONTRACTOR MUST BE PREPARED, WILLING AND ACCOMMODATING TO ON-SITE

INSPECTION OF ALL WORK, AT ANY TIME, BY A GSD REPRESENTATIVE, DURING JOB PROGRESS.

12. INSURANCE/LIABILITY/SAFETY/SECURITY

THE CONTRACTOR MUST SECURE AND MAINTAIN LIABILITY INSURANCE (GENERAL AND

AUTO) OF ONE MILLION DOLLARS EACH OCCURRENCE AND THREE MILLION DOLLARS GENERAL

AGGREGATE (OR MORE AS MAY BE REQUIRED IN THE PROJECT MANUAL ON CONTRACT) AGAINST

CLAIMS FOR INJURIES TO PERSONS OR DAMAGES TO PROPERTY WHICH MAY ARISE FROM OR IN

CONNECTION WITH THE PERFORMANCE OF THE WORK HEREUNDER. THE CONTRACTOR’S

COMMERCIAL GENERAL LIABILITY POLICY MUST INCLUDE BUILDERS RISK INSURANCE AND

COMPLETED OPERATIONS COVERAGE TO GUARANTEE RECOVERY OF DAMAGES TO THE WORK IN

PROGRESS DURING CONSTRUCTION. INSURANCE MUST BE MAINTAINED FOR THE DURATION OF

THE PROJECT. CONTRACTOR MUST PROVIDE PROOF OF INSURANCE (POLICY OR ENDORSEMENT)

UPON DEMAND BY GSD AND AGREES TO, AT ALL TIMES, PROTECT, INDEMNIFY, DEFEND AND HOLD

HARMLESS GSD AND GSD EMPLOYEES FROM ANY AND ALL CLAIMS.

GSD WILL ASSUME NO LIABILITIES FOR THE CONTRACTOR INCLUDING ANY OF THE

CONTRACTOR’S REPRESENTATIVES, EMPLOYEES OR PROPERTIES.

CONTRACTOR SHALL, AT ALL TIMES, MAINTAIN SAFEGUARDS FOR SAFETY AND

PROTECTION AND KEEP THE WORK AREA IN A NEAT, CLEAN, SAFE AND SECURE CONDITION TO

AVOID INJURY, RISK OF LOSS, THEFT, VANDALISM OR SABOTAGE.

ANY DAMAGES OCCURRING DURING THE COMPLETION OF THIS PROJECT, INCIDENTAL OR

OTHERWISE, TO GSD OR ADJACENT PROPERTIES MUST BE REPAIRED, AT THE CONTRACTORS

EXPENSE, TO THE OWNER’S SATISFACTION.

13. LAWS/CODES

CONTRACTOR MUST ABIDE BY ALL FEDERAL, STATE AND LOCAL LAWS INCLUDING, BUT NOT

LIMITED TO EMPLOYMENT LAWS SUCH AS THE AMERICANS WITH DISABILITIES ACT AND E-VERIFY

AND MEET OR EXCEED ALL APPLICABLE BUILDING CODES AND UTAH STATE ENERGY CODE

REQUIREMENTS. UNDOCUMENTED (ILLEGAL IMMIGRANT) LABOR WILL NOT BE ALLOWED TO WORK

ON GSD PROPERTY. ANY CONTRACT THAT MIGHT ARISE FROM THIS INVITATION FOR BIB WILL

BE GOVERNED BY UTAH STATE LAWS.

14. LICENSING

BIDDERS MUST MEET ALL CURRENT LICENSING REQUIREMENTS OF THE CITY, COUNTY AND

STATE OF UTAH TO DO THE TYPE OF WORK REQUIRED UNDER THIS BID INCLUDING THE PROPER LICENSE CLASSIFICATIONS WITH A SUFFICIENT MONETARY LIMIT AS ESTABLISHED AND ISSUED BY

THE DIVISION OF OCCUPATIONAL AND PROFESSIONAL LICENSING, STATE DEPARTMENT OF

COMMERCE, AS LEGALLY REQUIRED BY STATE CODE TITLE 58, CHAPTER 55. LICENSING MUST

BE CURRENT AND VALID AT THE DATE OF BID OPENING.

a) Bidder must hold a current, valid Utah S280 Roofing Contractor license (OR B100 General Building Contractors license or higher).

15. LIQUIDATED DAMAGES N/A

16. NOTICE TO PROCEED

NOTICE TO PROCEED WILL BE IN THE FORM OF A PURCHASE ORDER FROM THE GSD

PURCHASING DEPARTMENT. DO NOT PROCEED WITHOUT A PURCHASE ORDER.

17. PAST PERFORMANCE

ANY CONTRACTOR THAT DOES NOT PERFORM IN AN EXEMPLARY PROFESSIONAL MANNER

FOR GSD OR IF THEIR WORK QUALITY IS LESS THAN EXCEPTIONAL WILL BE NOTIFIED OF THE

PROBLEM AND WILL NOT BE INVITED TO QUOTE OR BID ON ANY ADDITIONAL GSD JOBS OR

PERFORM ANY ADDITIONAL WORK FOR GSD UNTIL THEY HAVE DEMONSTRATED TO GSD’S

SATISFACTION THAT THE CAUSE OF THE PROBLEM(S) HAS BEEN CORRECTED.

ANY CONTRACTOR THAT HAS NOT PERFORMED UP TO OUR HIGH STANDARDS ON PAST

GSD JOBS WILL NOT BE AWARDED A CONTRACT UNDER THIS BID.

18. PAYMENT

PAYMENTS WILL BE A "LUMP SUM" AMOUNTS MADE AT THE COMPLETION AND CLEAN-UP OF

EACH PROJECT AND WILL NOT BE MADE UNTIL A FINAL INSPECTION AND APPROVAL (SIGNING OF

THE INVOICE). NO "DRAWS", PREPAYMENTS OR PARTIAL PAYMENTS WILL BE ALLOWED.

19. PRE-BID CONFERENCE

N/A

20. SALES TAX

PLEASE NOTE THAT SALES MADE TO UTAH SCHOOL DISTRICTS ARE EXEMPT FROM SALES

TAX (UTAH CODE 59-12-104).

21. SUBCONTRACTORS

GSD RESERVES THE RIGHT TO REJECT ANY SUBCONTRACTOR. GSD MAY WITHHOLD

AWARDING THE CONTRACT TO A BIDDER IF ANY OF THE PROPOSED SUBCONTRACTORS ARE

CONSIDERED BY GSD TO BE UNQUALIFIED. SUBCONTRACTORS MUST BE HELD, BY THE

GENERAL, TO ALL REQUIREMENTS LISTED HEREIN. A LIST OF SUBCONTRACTORS AND THEIR

LICENSING CLASSIFICATION WILL BE REQUIRED. BIDDER SHALL CERTIFY THAT ALL

SUBCONTRACTORS ARE LICENSED AS REQUIRED BY STATE LAW.

22. SUBMITTALS

SUBMIT BIDS AS PER INSTRUCTIONS ON U3P. ADDITIONAL ATTACHED OR ENCLOSED

MATERIALS, NOT REQUESTED, ARE NOT REQUIRED WILL BE DISCARDED AND MAY CAUSE BID

REJECTION IF THE ATTACHMENTS ARE ATTEMPTS TO ALTER OR AMEND THE BID SPECIFICATIONS

AND/OR REQUIREMENTS. ADDITIONAL OR ALTERNATE TERMS OR PROPOSALS WILL NOT BE

ACCEPTED

23. SUBSTITUTE PRODUCTS

N/A

24. TECHNICAL SPECIFICATIONS

a) CONTRACT FOR ROOFING REPAIR WORK ON A TIME AND MATERIALS BASIS TO

INCLUDE MAINTENANCE SERVICES SUCH AS DRAIN WORK, SMALL REPAIRS

USING HOT ASPHALT, GRAVEL STOP REPAIRS, GUTTER WORK, WALL AND

CURB FLASHING REPAIRS, REMOVING DEBRIS FROM ROOF AREAS, ROOF

COATINGS, FOUNDATION DAMP PROOFING, COUNTER FLASHING REPAIRS,

ETC.

b) RESPONSE TIME MUST BE WITHIN THREE CALENDAR DAYS. EMERGENCY

RESPONSE TIME MUST BE SAME DAY.

c) CONTRACTOR MUST HAVE BEEN IN CONTINUOUS BUSINESS FOR THE

PREVIOUS FIVE YEARS.

d) CONTRACT WILL BE FOR SMALL JOBS ONLY WITH A COST OF LESS THAN

$50,000. OPPORTUNITIES OVER $50,000.00 WILL BE PUBLISHED, BID, AND

AWARDED SEPARATELY FROM THIS CONTRACT.

e) GSD WILL REQUIRE A SITE VISIT AND WRITTEN PRICE QUOTATION FOR EACH

JOB, AT NO CHARGE. QUOTES MUST LIST MATERIALS AND LABOR HOURS

FOR AUDITING PURPOSES. GSD WILL PROVIDE A “JOB COSTING FORM”

FOR THE QUOTATION (SEE THE ATTACHED SAMPLE FORM). IF THE PROJECT

ACTUALLY REQUIRES LESS TIME AND/OR MATERIALS THAN LISTED ON THE

JOB COSTING FORM, THE INVOICE MUST REFLECT THIS; HOWEVER, NO

PAYMENTS WILL BE MADE FOR MORE THAN IS LISTED ON THE JOB COSTING

FORM WITHOUT A CHANGE ORDER. CHANGE ORDERS MUST BE ISSUED,

PRIOR TO THE COMMENCEMENT OF ADDITIONAL WORK.

f) GSD RESERVES THE RIGHT TO REJECT A PRICE PROPOSAL (JOB COSTING

FORM) OR ANY OTHER COMPONENT OF THE PRICE PROPOSAL, FOR ANY

REASON AND IS UNDER NO OBLIGATION TO PROCEED WITH THE JOB.

g) GSD WILL ISSUE A PURCHASE ORDER PRIOR TO THE START OF EACH JOB IF

THE JOB COSTING FORM IS ACCEPTED AND APPROVED.

h) CONTRACT WILL BE FOR A ONE YEAR PERIOD AND WILL INCLUDE FOUR, ONE

YEAR RENEWAL OPTIONS FOR A MAXIMUM CONTRACT LENGTH OF FIVE YEARS,

IF AND ONLY IF, BOTH PARTIES AGREE TO RENEW.

i) LABOR RATES MUST REMAIN THE SAME FOR THE DURATION OF THE

CONTRACT.

j) CONTRACTOR MUST SUBMIT ACTUAL INVOICES FOR MATERIALS IF

REQUESTED BY GSD FOR AUDITING PURPOSES.

k) MILEAGE CHARGES, TRIP CHARGES, TRAVEL TIME, FUEL CHARGES, OFFICE

TIME, ETC. WILL NOT BE ALLOWED.

l) “MARKUP” ON MATERIALS AND SUBCONTRACTED WORK WILL NOT BE

ALLOWED.

25. TERMS AND CONDITIONS

IN THE EVENT OF BREACH, THE PREVAILING PARTY WILL BE ENTITLED TO ATTORNEY’S

FEES, REGARDLESS OF WHETHER THE ISSUE IS BROUGHT TO COURT.

GSD REQUESTS ASSIGNMENT OF RIGHTS TO RECOVER DAMAGES FROM ANY ANTITRUST

VIOLATIONS.

GSD IS A GOVERNMENTAL ENTITY AND AS SUCH WE DO NOT WAIVE ANY RIGHTS GRANTED

UNDER THE “GOVERNMENTAL IMMUNITY ACT OF UTAH” [UTAH CODE, TITLE 63G, CHAPTER 07].

NOTE: THE USE OF ALCOHOL, TOBACCO (INCLUDING SMOKELESS OR CHEWING TOBACCO) OR E-

CIGARETTES ON GSD PROPERTY IS PROHIBITED.

26. WARRANTY

CONTRACTOR WARRANTS ALL EQUIPMENT, MATERIALS, AND LABOR FURNISHED OR

PERFORMED WILL BE FREE FROM DEFECTS FOR A MINIMUM PERIOD OF TWELVE (12) MONTHS

(UNLESS LONGER AS LISTED IN THE TECHNICAL SPECIFICATIONS OR DRAWINGS) FROM DATE OF

DISCOVERY (OR WHEN DISCOVERY SHOULD HAVE BEEN MADE). UPON NOTICE FROM GSD OF

ANY DEFECT DURING THE APPLICABLE WARRANTY PERIOD, THE AFFECTED ITEM, PARTS OR WORK

SHALL BE REDONE, REDESIGNED, REPAIRED OR REPLACED BY THE CONTRACTOR (AT THE

CONTRACTOR’S EXPENSE) AT A TIME ACCEPTABLE TO GSD.

Sample - JOB COSTING FORM

Contract Number:

Contractor Name:

Job Location: Date:

Scope of work (description): Attach drawings or expanded description if necessary.

LABOR

FOREMAN HOURS: X $ = $

JOURNEYMAN HOURS: X $ = $____________

LABORER HOURS: X $ = $____________

LABOR TOTAL: $

Materials: Attach an itemized list of materials showing costs. $

MATERIALS AT COST – NO MARKUP

Total Cost of Job (labor + Materials):