Jetter Truck Services Northern Counties RFQ 2020 rvs mds.pdf

REQUEST FOR QUOTATION

Jetter Truck Services Northern Counties

Revised 12/12/2017

SPECIFICATIONS

1. PURPOSE AND SCOPE: The Department of Environmental Protection; Office of Special

Reclamation is soliciting bids to establish for pipe cleaning jetter truck services with a flush truck in the northern counties of Monongalia, Preston, Marion, Tucker, Grant, Mineral, Harrison, Barbour, Upshur, Randolph, and Lewis in West Virginia.

This was previously advertised as CRFQ DEP19*16. Bid results may be viewed at:

https://www.state.wv.us/admin/purchase/Bids/FY2019/BO20181128.html

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them.

Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Agency” West Virginia Department of Environmental Protection Office of Special Reclamation.

2.2 “Contract Services” means supplying all equipment, labor, materials and other necessary services for pipe cleaning using a sewer cleaning jetter truck as determined by authorized representative as is more fully described in these specifications. Services shall be provided for areas in the counties listed herein.

2.3 "GPM" means gallons per minute.

2.4 “I.D.” means inside diameter.

2.5 “Jetting” means a process in which a high-pressure water hose with a sewer-jetting nozzle is pushed into the clogged pipeline. High-pressure water is released from the sewer jet truck to dislodge the debris and mineral buildup and will be flushed away. As the debris and mineral buildup is removed, the nozzle continues to move deeper into the pipes.

2.6 "PSI" means pounds per square inch.

2.7 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

3. GENERAL REQUIREMENTS:

3.1 Contract Items and Mandatory Requirements: Vendor shall provide the Agency with the Contract Items listed below on an open-end and continuing basis. Contract Items must meet or exceed the mandatory requirements as shown below. The General Performance Standards (GPS) shall apply to all items in Scope of Work.

https://www.state.wv.us/admin/purchase/Bids/FY2019/BO20181128.html

3.1.1 Jetter Truck Services with Operator

3.1.1.1 Flush truck shall be capable of delivering fifty-five (55) GPM at two thousand (2,000) PSI with a burst pressure of five thousand (5,000) PSI. The truck shall be equipped with a minimum of five hundred

(500) feet of one (1) inch I.D. hose.

3.1.1.2 Flush truck shall be equipped with a hose footage counter.

3.1.1.3 Flush truck shall have a minimum tank capacity of one thousand

(1,000) gallons.

3.1.1.4 Flush truck shall have the following three (3) heads on truck ready for different flushing needs:

3.1.1.4.1 A Standard cleaning head with forward and rear 30° jet nozzles.

3.1.1.4.2 Rotating cleaning head with forward and rear rotating jet nozzles.

3.1.1.4.3 Vibration cleaning head safe for PVC.

3.1.1.5 Flush truck shall be equipped with a lifting arm to lift and/or remove oversized grates, and/or various other types of heavy lids and objects.

3.1.1.6 Flush Truck shall be equipped with a minimum fifty (50) foot hose with handgun capable of twenty-five (25) GPM at six hundred (600) PSI for spot cleaning. The handgun shall have a minimum twelve

(12) inch extension and interchangeable nozzle tips (e.g. 0°, 15°, 25° and 40°).

3.1.1.7 Flush truck shall be equipped with safety strobes visible on all sides while flushing in traffic areas. Clearance lights and reflectors shall be required in accordance with D.O.T. requirements.

3.1.1.8 All Trucks and integrated equipment must be in good operable condition and readily available. All trucks must be maintained and operated in accordance to all federal and state safety laws and regulations.

3.1.2 Laborer – One additional laborer to assist in the following areas:

3.1.2.1 Laborer shall assist as a Flag Person, Watchman, Traffic Control and/or Maintenance Person. The Laborer will be paid on an hourly basis.

3.1.3 Pipeline Clean Out

3.1.3.1 Most pipelines have manholes and/or clean-out stem pipes. The pipeline distances vary from site to site. The distances are normally less than 300 feet between manholes.

3.1.3.2 Pipelines shall be considered complete when more than ninety-five percent (95%) of the volume of the pipeline has been restored.

3.1.3.3 The debris that is dislodged from the pipelines must be removed and shall be disposed in the designated areas on site.

3.1.4 Work Directives

3.1.4.1 Work will be ordered by the Agency by issuance of a work directive, which shall include the name of the project site and the cost estimate of the quantity of work to be done.

3.1.4.2 The contractor shall acknowledge receipt by signing, dating and forwarding back to the Agency the cost estimate for the work requested. The cost estimate shall be in accordance with the unit prices provided in the response to this proposal. No work shall be performed until a Notice to Proceed has been issued by the Agency.

3.1.4.3 The contractor shall complete the specified work in accordance to each work directive. The contractor shall submit an invoice to the Agency representative within 30 days upon completion of each cleaning session or work directive.

3.1.4.4 Invoices must be submitted for each individual project/work directive and must contain Project Name, Project Number, Work Directive, and the performance period (beginning and ending date work was performed). The beginning of the performance period shall begin on or within 7 days after the Notice to Proceed date.

3.1.4.5 Project costs shall not exceed the amount of the work directive. Any changes pertaining to the work directive shall require written justification and approval from Agency.

3.1.4.6 Contractor shall be available seven (7) days per week.

Contractor shall perform work according to the timeframes stated within the Work Directive provided by the Agency.

Timeframes are variable but typically require work to be completed within 30 days of the Notice to Proceed date.

3.1.4.7 Inspections of each project will be made by the Agency as the work progresses and at completion. A final inspection will be made when all work is completed.

3.1.4.8 Acceptance criteria will be based on all work being completed as requested in the work directive.

3.1.4.9 The vendor shall provide written work reports on any/all projects at the request of the Agency. Work reports will provide information necessary to evaluate the overall project and may include, (but not be limited to): type of equipment on site, equipment hourly use readings, man hours utilized, details of specific work performed at the site, specific problems encountered at the site, start and end times and date(s) of service. Report form will be provided by the Agency or approved for use by the Agency prior to use and submittal. Work reports will be constructed to illustrate day-to-day activity on the project and provide all required criteria.

3.2 The Vendor shall provide appropriate equipment, materials, labor and any technical services needed to fulfill the specifications of the contract.

3.3 The Vendor shall not create any adverse environmental effects and shall be responsible for compliance with all applicable local, state, and federal environmental and occupational health and safety regulations pertinent to the work.

3.4 All specified equipment shall be supplied with an operator by the vendor as part of the hourly rate for each piece of specified equipment. Equipment operator must be knowledgeable of and operate the equipment effectively and efficiently for the specified task.

4. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs shall be included in the hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

5. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to the Agency’s facilities. In the event that access cards and/or keys are required:

5.1 Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

5.2 Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

5.3 Vendor shall notify the Agency immediately of any lost, stolen, or missing card or key.

5.4 Anyone performing under this Contract will be subject to the Agency’s security protocol and procedures.

5.5 Vendor shall inform all staff of the Agency’s security protocol and procedures.

6. VENDOR DEFAULT:

6.1. The following shall be considered a vendor default under this Contract.

6.1.1 Failure to perform Contract Services in accordance with the requirements contained herein.

6.1.2 Failure to comply with other specifications and requirements contained herein.

6.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

6.1.4 Failure to remedy deficient performance upon request.

6.2 The following remedies shall be available to the Agency upon default.

6.2.1 Immediate cancellation of the Contract.

6.2.2 Immediate cancellation of one or more release orders issued under this Contract.

6.2.3 Any other remedies available in law or equity.

7. DELIVERY: Inspection of each project will be made by Agency representative as work is completed. A final inspection will be made when all work is completed.

8. MISCELLANEOUS:

8.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: _____________________________________________________

Telephone Number: ____________________________________________________

Fax Number: __________________________________________________________

Email Address: ________________________________________________________