NOTICE TO VENDORS

To all interested parties, please be advised that the City of Jersey City, a municipal corporation of the State of New Jersey, will be accepting Proposals in response to this request for proposals for the following services:

RFQ: GENERAL PROFESSIONAL SERVICES: ARCHITECTURAL, LANDSCAPE ARCHITECTURAL,

ENGINEERING FOR (16) PARKS

Sealed Proposals must be received no later than Thursday, September 24, 2026, at 11:00 pm.

Proposals will be received and opened by the Purchasing Agent at 280 Grove Street, First Floor, Room 116, Jersey City, New Jersey 07302.

Contract Documents, Specifications, and RFQ Forms may be downloaded by going on-line to www.BidnetDirect.com.

Prospective bidders must download RFQ specifications and all addenda from www.BidnetDirect.com. Failure to download RFQ specifications and acknowledge receipt of addenda shall result in RFQ rejection.

Questions by prospective bidders concerning this RFQ must be done on-line at

Vendors are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.

17:27. Full requirements of the Equal Employment Opportunity and Affirmative Action Programs are incorporated herein by reference and may be obtained with Proposal Form. Vendors are also required to comply with the requirements of P.L. 2004, c.57 (N.J.S.A. 52:32-44) which includes the requirement that contractors provide copies of their Business Registration Certificates issued by the New Jersey Department of the Treasury, as well as other provisions as listed in the Contract Documents.

PURCHASING LOCKBOX

All bids and proposals must be delivered to the dedicated lockbox in the Division Purchasing, 280 Grove Street, 1st Floor, Room 116, Jersey City, NJ

Bids may be sent by U.S. certified mail return receipt requested or may be sent by private courier service to the dedicated lock box located at the City Hall, Division of Purchasing, 280 Grove Street, First Floor, Room 116, Jersey City, New Jersey 07302. ATTENTION: Raquel Tosado, Purchasing Agent, QPA.

Proposals may be sent by U.S. certified mail return receipt requested or may be sent by private courier service to a dedicated lockbox located at the Division of Purchasing, 280 Grove Street, Jersey City, 1st Floor, Room 116. Mail proposals to: Raquel Tosado, Purchasing Agent, QPA, Division of Purchasing, 280 Grove Street, Room 116, Jersey City, New Jersey 07302. Proposals forwarded by facsimile or e-mail will not be accepted. Proposals sent by mail or courier service must be received by the Purchasing Agent no later than 4:00 P.M. on the last City business day before the day of the bid reception or no later than 11:00 A.M. on the date for the receipt of proposals.

Mail/Courier services need to be instructed to hand deliver proposals to the dedicated lockbox.

Office hours Monday through Friday from 9:00 am to 4:00 pm. The City shall not be responsible for the loss, non-delivery or physical condition of proposals sent by mail or courier service.

Proposals must be submitted individually in a sealed envelope addressed to the Purchasing Agent. Proposals must comply with specifications. Any proposal received after the date and time specified will be returned, unopened, to the bidder.

The Purchasing Agent reserves the right to reject any and all proposals received, or portions thereof, if deemed to be in the best interest of the City to do so.

Raquel Tosado, Purchasing Agent, QPA

Bidnet Go Live Date:

August 21, 2026

Public Bid Notices can be accessed here: https://www.jerseycitynj.gov/cityhall/Clerk

REQUEST FOR QUALIFICATIONS

General Professional Services:

Architectural

Landscape Architectural Engineering for (16) Parks

SUBMISSION DEADLINE:

September 24, 2026 At 11:00 a.m.

ALL QUALIFICATION STATEMENTS MUST BE DELIVERED TO THE DEDICATED LOCKBOX LOCATED AT:

Raquel Y. Tosado, Purchasing Agent, RPPS, QPA

City Hall, Purchasing Division 280 Grove Street, 1st Floor – Room 116

Jersey City, NJ 07302

(201) 547-5156 | rtosado@jcnj.org

Prospective vendors/consultants must download RFQ and all addendums from www.BidnetDirect.com. Failure to download RFQ and acknowledge receipt of addenda shall result in qualifications rejection.

CITY OF JERSEY CITY, NJ REQUEST FOR QUALIFICATIONS

DIVISION OF ARCHITECTURE

PURPOSE: General Professional Services DUE DATE: September 24, 2026, at 11:00 a.m.

SECTION 1: GENERAL INFORMATION & SUMMARY

1.1 Organization Requesting Qualifications

City of Jersey - Department of Administration, Division of Architecture 13 - 15 Linden Avenue East, Second Floor, Jersey City, New Jersey 07305 Brian F. Weller, L.L.A., ASLA, Chief Landscape Architect, Division Director

1.2 Contact Person

Raquel Y. Tosado, Purchasing Agent, RPPS, QPA City Hall, Purchasing Division 280 Grove Street, 1st Floor Room 116 Jersey City, NJ 07302

(201) 547-5156 | rtosado@jcnj.org

1.3 Purpose of Request

The City of Jersey City (City) is requesting Qualification Statements from qualified individuals and/or firms to provide professional Architectural/Landscape services, Architectural/Engineering services and attendant construction consultation on issues within their areas of professional expertise. Qualification Statements will be evaluated in accordance with the criteria set forth in the Request for Qualifications (RFQ). Using this RFQ the City intends to establish a pool of firms who will be available to provide services as needed in connection with Capital Improvements Projects. Qualifications will be evaluated in accordance with the criteria set forth in this RFQ.

The City intends to conduct this RFQ using a fair and open process in accordance with the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.4 et seq. Once the qualified vendor pool is established, the City may select one or more firms to provide services for one or more projects within the scope of this RFQ.

For those selected, the City’s Governing Body will approve (a) resolution(s) awarding a contract(s) to the qualified professional as Consultants. The amount and schedule of compensation for each project will be determined by the City at the time of the applicable contract award, based upon the particulars of the Project, provided that all compensation and schedules must be consistent with New Jersey Local Public Contracts Law.

1.4 Period of Qualification

The period through which the qualification statements will be considered valid by the City shall be from: October 21, 2026 to October 21, 2028.

1.5 Contract Form

If selected to provide services, it is agreed and understood that the Consultant shall be bound by the requirements and terms contained in this RFQ with regard to services performed, payments, indemnification, insurance, termination, and applicable licensing provisions. The City may, at its discretion, require the Consultant to execute an additional form of contract containing the City’s standard terms for Professional Services agreements. The RFQ and any form of contract provided by the City shall supersede any other contracting terms agreed with respect to the foregoing, and any additional terms that conflict with or are inconsistent with these RFQ terms or the City’s form contract terms shall be null and void.

1.6 Informational Meeting

There will not be an informational meeting.

1.7 Submission Deadline

Qualification Statements must be received by the Purchasing Agent via mail or hand delivery to the lockbox by 11:00 a.m. on September 24, 2026. Submissions sent by fax or e-mail will not be accepted, and any received after the deadline will be rejected.

1.8 Opening of Qualification Statements

The opening of Qualification Statements will be conducted online via a public video conference. The Bid Reception link can be accessed at the City of Jersey City’s bid opening site through the following link:

https://www.jerseycitynj.gov/cms/one.aspx?portalId=6189744&pageId=16680070. The opening will take place at 11:00 a.m. prevailing time on September 24, 2026, at the Division of Purchasing, City Hall, 280 Grove Street, 1st Floor, Room 116, Jersey City, New Jersey 07302. All Qualification Statements will be reviewed by the Division of Architecture and the Department of Administration within sixty (60) days of receipt.

1.9 Definitions

The following definitions shall apply to and are used in this Request for Qualifications (RFQ):

City - refers to the City of Jersey City

RFQ - refers to this Request for Qualifications, including any amendments thereof or supplements thereto.

Respondent or Respondents - refers to the interested persons and/or firm(s) that submit a Qualification Statement.

Qualification Statement - refers to the complete responses to this RFQ submitted by Respondents.

Consultant or Consultants - refers to the interested persons and/or firm(s) that are selected to be in the pool of professional firms.

1.10 Submission Address:

ALL QUALIFICATION STATEMENTS MUST BE DELIVERED TO THE DEDICATED LOCKBOX LOCATED AT:

City Hall, Purchasing Division 280 Grove Street, 1st Floor Room 116 Jersey City, NJ 07302 Attention: Raquel Y. Tosado, Purchasing Agent, RPPS, QPA

(201) 547-5156 | rtosado@jcnj.org

SECTION 2: INTRODUCTION AND GENERAL INFORMATION

2.1 Introduction and Purpose

The City is soliciting Qualification Statements from interested persons and/or firms for the provision of professional Architectural/Landscape and Architectural/Engineering services, as more particularly described herein. Through a Request for Qualification process described herein, persons and/or firms interested in assisting the City with the provision of such services must prepare and submit a Qualification Statement in accordance with the procedure and schedule of this RFQ. The City will review Qualification Statements only from those persons and/or firms that submit a Qualification Statement which includes all the information required to be included as described herein (in the sole judgement of the City).

The City intends to qualify person(s) and/or firm(s) that (a) possesses the professional, financial and administrative capabilities to provide the proposed services, and (b) will agree to work under compensation terms and conditions determined by the City to provide the greatest benefit to the taxpayers of the City.

2.2 Fair and Open Process

The selection of qualified respondents is subject to the New Jersey Local Unit Pay-to-Play Law, N.J.S.A.

19:44A-20.4 et seq. The City has structured a procurement process that seeks to obtain the desired results described above, while establishing a competitive environment to assure that each person and/or firm is provided an equal opportunity to submit a Qualification Statement in response to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in Section 5 of this RFQ, which will be applied in the same manner to each Qualification Statement received.

2.3 Evaluation Committee

Qualification Statements will be reviewed and evaluated by designated City Personnel. The Qualification Statements will be reviewed to determine if the respondent has met the minimum professional, administrative and financial areas described in this RFQ. Based upon the totality of the information contained in the Qualification Statement, including information about the reputation and experience of each Respondent, the City will determine which Respondents are qualified (professionally, administratively and financially).

2.4 Addenda or Amendments to RFQ

During the period provided for the preparation of Qualification Statements, the City may issue addenda, amendments or answers to written inquiries. Those addenda will be noticed by the City and will constitute a part of the RFQ. Each Respondent is required to acknowledge receipt of all addenda by executing and submitting with its Proposal the Acknowledgment of Receipt of Addenda. All Qualification Statements shall be prepared with full consideration of the addenda issued prior to the Qualification Statements submission date.

All communications concerning this RFQ process shall be conducted through the City’s Purchasing portal www.BidnetDirect.com.

No oral interpretation and or clarification of the meaning of the specifications for any goods and services will be made to any Respondent. Such request shall be through the City’s Purchasing portal www.BidnetDirect.com. In order to be given consideration, a written request must be received at least seven (7) business days prior to the date fixed for the opening of the Qualification Statements for goods and services.

Subsequent to issuance of this RFQ, the City (through the issuance of addenda to all persons and/or firms that have received a copy of the RFQ) may modify, supplement or amend the provisions of this RFQ in order to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate by (and in the sole judgment of) the City.

2.5 Rights of City

The City reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFQ and the procurement process in accordance with the provisions of applicable law:

To conduct investigations of any or all of the Respondents, as the City deems necessary or convenient, to clarify the information provided as part of the Qualification Statement and to request additional information to support the information included in any Qualification Statement.

To suspend or terminate the procurement process described in this RFQ at any time (in its sole discretion.)

If terminated, the City may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to Respondents.

2.6 Cost of Qualification Statement Preparation

Each Qualification Statement and all information required to be submitted pursuant to the RFQ shall be prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever against the City, its officers, officials or employees for reimbursement for the payment of costs or expenses incurred in preparing and submitting a Qualification Statement or for participating in this procurement.

2.7 Qualifications Statement Format

Qualification Statements must cover all information requested in this RFQ. Qualification Statements which in the judgement of the City fail to meet the requirements of the RFQ or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

2.8 Communications regarding this RFQ

All communications concerning this RFQ process shall be conducted through the City’s Purchasing portal www.BidnetDirect.com. Responses to all questions will be forwarded as addenda to all prospective Respondents who have provided accurate and current contact information (mailing address, fax number, e-mail address), also via the Bidnet portal.

2.9 Other conditions applicable to RFQ

Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its Qualification Statement:

This document is an RFQ and does not constitute a Request for Proposals (RFP).

This RFQ does not commit the City to issue an RFP or to award any contract to those who qualify to be Consultants

All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely by the Respondent.

The City may request Respondents to send representatives to the City for interviews.

2.10 Additional requirements

Consultant is required to comply with requirements of P.L. 1975, c. 127, the Law Against Discrimination and with N.J.A.C. 17:27-1.1 et seq. the Affirmative Action Rules.

A party responding to this RFQ must indicate what type of business organization it is e.g., corporation, partnership, sole proprietorship, or non-profit organization. If a party is a subsidiary or direct or indirect affiliate of any other organization, it must indicate in its qualification statement the name of the related organization and the relationship. If a party responding to this RFQ is a corporation it shall list the names of those stockholders holding 10% or more of the outstanding stock. If the party responding to this RFQ is a partnership, it shall list the names of those partners whose partnership interest is 10% or more.

Section 6 of this document describes general terms and conditions. Section 7 of this document contains required administrative forms, which must accompany all qualification statements. Exclusion of any required form is grounds for rejection of qualification statements.

2.11 Disposition of RFQ

Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its Qualification Statement:

All Qualification Statements shall become the property of the City and will not be returned.

All Qualification Statements will become public information at the appropriate time, as determined by the City (in its exercise of its sole discretion) in accordance with law.

2.12 Open Public Records Act (OPRA) and Proprietary Information

Although item 2.11 indicates that all qualifications will become public information, it is understood that OPRA contains exceptions for Trade secrets and proprietary commercial or financial information obtained from any source and Information, which, if disclosed, would give an advantage to competitors or bidders. Therefore, prospective Respondents wishing to protect their proprietary information may submit two (2) clearly marked versions of their proposals. One version is to be a complete version to be used by the City for evaluation. The second version should contain redactions of legitimate trade secrets and proprietary commercial or financial information and/or Ainformation, which would give an advantage to competitors. This second version would be provided to persons submitting Open Public Records Act (OPRA) requests for information relating to this solicitation. Failure to provide two clearly marked proposals will mean that the Respondent agrees that the single version provided does not contain trade secrets or proprietary information and may be released pursuant to OPRA requests at the City’s sole and absolute discretion.

2.13 Interpretation of RFQ

All communications regarding this RFQ shall be conducted through the City’s Purchasing portal at

SECTION 3: SCOPE OF SERVICES

3.1 Introduction

The City sustains multiple municipal facilities including police, fire and numerous civic spaces over 70 separate parks. Design, renovation, and construction of these facilities is under the authority of the Division of Architecture which functions either as an in-house design group for certain projects, or as a City representative/project manager for projects that are outsourced to other design professionals. The City continues to improve facilities on an ongoing basis. Below is a list of upcoming park projects, including but not limited to the following:

1. LaPointe Park - Improvements

2. Pershing Field - Flag Pole Restoration (Historic)

3. Fairmount Triangle - New Park

4. Monticello Mini Park - Improvements

5. Mary Benson Park - Improvements

6. Martyniak-Enright Park - Improvements

7. Leonard Gordon - Phase 2 Improvements

8. Columbia Park - Splashpad Replacement

9. Gallagher Park - Renovation

10. Edward Crincoli - Improvements

11. Paulus Hook Park - Improvements

12. Sgt Anthony Park - Improvements

13. Fairmount Park – Expansion

14. City Hall Improvements/Restoration

15. New Police Precinct

16. New Firehouse

Some of the highlights are likely to include:

• Design and construction or renovation of historic parks and structures.

• Renovation of existing parks.

• Design and construction of new parks.

• Design and construction of site infrastructure, utilities and/or utility upgrades.

• Renovation projects for other municipal structures.

• Historic Restorations

• Construction Administration services

3.2 Scope of Professional Design Disciplines

It is the intent of the City to solicit Qualification Statements from Respondents that have expertise in the provision of professional design services as described below as set forth in the attached Notice of

Solicitation for Responses. Respondents must demonstrate that they have the capabilities to perform these design services. Respondents will be requested to provide architectural services in disciplines including (but not limited to):

• Architectural

• Landscape Architectural

• Historic Preservation

• Structural Engineering

• Mechanical / Electrical / Plumbing / Life Safety

• Site / Civil / Environmental

• 3D Scanning / Surveying

The actual disciplines required may vary from project-to-project. Respondents are asked to submit sufficient data to demonstrate a proven and successful record of collaboration with design sub-consultants within these disciplines. Respondents are not, however, restricted to use only those sub-consultants named if awarded a particular project. Respondents may list more than one sub-consultant within any particular discipline and may also submit a list of other design sub-consultants with whom they have collaborated with successfully within the last five (5) years.

3.3 Scope of Professional Services Phases

The scope of services and work product to be provided will also vary from project-to-project. At minimum, Respondents should be able to demonstrate their ability to provide services including (but not limited to) the following as summarized:

• Construction Observation/Administration/Shop Drawing Review: Services include attendance at

Pre-Construction Meeting, and attendance at bi-weekly Progress Meetings, meeting minutes (if requested for a particular project), periodic site visits at key stages of construction, and/or prior to work being covered, review and authorization of shop drawings, samples, schedules, laboratory results, change order requests, and requisitions for payment. Consultants shall also maintain logs for submittals, RFI’s and Contract Documents when requested, prepare change orders if requested, and prepare daily/weekly/monthly observation reports (as mat be requested) identifying aspects observed, analysis of work and schedules, and projections of when work will be completed.

• Programming: Services include participation in any pre-design meetings with potential users, meetings with key City personnel or users to determine space needs, and preparation of a program for space utilization, or validation of conclusion reached by the City. This phase may also include specialized engineering evaluations depending upon the scope and complexity of the project.

• Schematic Design: Services include site visits, field measurements, preparation of Schematic Plans, Elevations, and Sections showing key architectural and engineering features, and/or key relationships between features. Work will also include Outline Specifications, preliminary Cost Estimates, Environmental Assessments, Investigations, and preliminary Construction Schedules/Project timelines.

• Design Development: Advance of design sufficiently to establish utility loads and/or confirmation of utility availability. This will also include additional site visits, recommendations for further analysis and testing, Environmental Remediation Plan, revisions of Schematic Designs, including Cost Estimates, Construction Schedules, and formal presentations to the Administration.

• Construction Documents/Specifications: Preparation of Construction (Bid) Documents, and coordination of the work of all sub-consultants, as well as final Cost Estimates and Construction Schedules. The City shall provide standard General Conditions and Bid Proposal Forms for the Consultant’s review and comment. The Consultants shall provide the City with reproducible copies, as well as electronic copies of all Construction Documents. Actual copies for bidding will be decided on a project-to-project basis, as will all other reimbursable costs. Consultants shall also assist the City in the preparation of applications to obtain all permits that may be necessary for construction of the proposed improvements. As may be required, submit inspection reports, contract specifications, Environmental L.S.R.P. oversight and plans to governing agencies. Incorporate any comments as may be required to obtain necessary permits.

• Bid Analysis & Review: Services include assisting the City during bidding and negotiation, responding to bidder questions (through the City), and assisting in addenda preparation if needed. All bids received shall be reviewed by the Consultant for completeness, past performance evaluation, and other qualifications. Provide a summary of findings and make recommendations for award.

• Project Close-out: Services include participation in Pre-Final and Final Inspections to ensure work has been completed in substantial conformance with the Contract Documents, and that all equipment is in operating order. Prepare punch lists and collaborate with the City to confirm that all punch list items have been completed. When the project meets the requirements of applicable codes and is capable of being used for its intended purpose, the Consultant will issue a Certificate of Substantial completion, with appropriate documentation, to the City for its approval. The Consultant shall also review all Close-out documents (As-built drawings, operating manuals, warranties, etc.), and forward to the City for its records.

• Post Occupancy Review: If requested; services include conducting a review at the eleventh (or twenty-third) month of occupancy, submission of a report on findings, and upon completion of any warranty-related work, providing re-inspection and a final report.

3.5 Division of Architecture Technical Support/Staff Augmentation

As stated earlier, the Division of Architecture does operate as an in-house design group on various projects. In addition to the Chief Landscape Architect, the Division maintains a staff of architects, landscape architects, project managers, construction inspectors, and other support staff. In order to meet its schedule of objectives, the Chief Landscape Architect may (by pre-arrangement) request technical support from pre-qualified consultants on in-house projects in the form of computer-aided drafting (CAD), professional engineering services (including but not limited to: calculations, consultation, civil/mechanical design work) construction documents coordination with owner-retained consults, and construction document preparation. This support/staff augmentation will be compensated with by an hourly or lump sum agreement, subject to review by any pre-qualified consultant selected.

Respondents are asked to illustrate how they may be able to assist the Division in this regard.

SECTION 4: SUBMISSION REQUIREMENTS

4.1 General Requirements

The Qualification Statement submitted by the Respondent must meet or exceed the professional, administrative and financial qualifications set forth in this RFQ and shall incorporate the information requested below. To facilitate a timely and comprehensive evaluation of all submitted Qualification Statements, it is essential that all respondents adhere to the required standard sectional format. The City requires a standard format for all Qualification Statements submitted to ensure that clear, concise and complete statements are available from each in response to requirements. The required format is detailed below. The City is not under any obligation to search for clarification through additional or unformatted information submitted as a supplement to the formatted response. Where a Qualification Statement contains conflicting information, the City at its option may either request clarification or may consider the information unresponsive. In addition to the information required as described below, a Respondent may submit supplemental information that it feels may be useful in evaluating its Qualification Statement.

Respondents are encouraged to be clear, factual, and concise in their presentation of information.

4.2 Administrative & Professional Information Requirements

The Respondent shall, as part of its Qualification Statement, provide the following information in a standard sectional format as illustrated below:

• Contact Information: Name, address, telephone/fax numbers, and e-mail address or website of the

Respondent submitting a Qualification Statement pursuant to this RFQ.

• Executive Summary: This should be used to briefly summarize all of the information contained in all the other parts of the Qualification Statement, similar in function to a cover letter, it is an opportunity to emphasize highlights and illustrate why you think your firm is best suited to our requirements.

Maximum length: One (1) page.

• Firm Background: This should include the number of years the Respondent has been in business under the present name, and/or the number of years you have been under current management.

Briefly outline the history of your firm, and how your experience is analogous to the requirements of the City. Maximum length: Two (2) pages.

Key Personnel & Resumes: A list of key personnel who will be assigned to provide services to the City, with brief (1 or 2 paragraph) descriptions of the roles they will assume. Include resumes of each individual.

Also include photocopies of NJ Professional Licenses or firm principals. Suggested maximum length: One

(1) page resume per individual.

Relevant Public Client Experience: Respondents shall demonstrate a proven record of professional services to municipalities and/or other public sector entitles of similar size and complexity to Jersey City.

Provide a brief description of Respondent’s relevant clients including municipal government clients during the last five (5) years. Contact information for the recipients of the similar services must be provided. The City may obtain references from any of the parties listed.

Relevant Project Experience: Respondent shall submit a description of its overall experience in providing the type of services sought in the RFQ. At a minimum, the following information on past experience should be included as appropriate to the RFQ:

• Description and scope of work of at least three (3), but no more than seven (7) relevant municipal projects designed by Respondent.

• Name, address and contact information of references.

• Explanation of your perceived relevance of this experience to the RFQ.

Other References & Experience: Provide a list of all other engagements where services of the types being proposed were provided in the past five (5) years. This may include private and other municipal, county, state, or federal levels of government. Contact information for the recipients of the similar services must be provided for those you list. The City may obtain references from any of the parties listed.

City Employee Disclosure Statement: Provide a list of all immediate relatives of Principal(s) of Respondent who are City employees or elected officials of the City. For purposes of the above, Aimmediate relative means a spouse, parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild and in-laws. If none, then provide a brief statement indicating same.

Judgements: List any judgements within the last three (3) years in which Respondent has been adjudicated liable for professional liability. If none, provide a brief statement indicating same.

4.3 Submission of Qualification Statements & Deadline

To be responsive, Qualification Statements must provide all requested information and must be in strict conformance with the instructions set forth herein. Qualification Statements and all related information must be unbound and signed and acknowledged by the Respondent.

4.4 Number of copies

RESPONDENTS MUST PROVIDE ONE SIGNED ORIGINAL, ONE (1) COPY AND 1 SOFTCOPY VERSION

(PDF PREFERRED) ON FLASHDRIVE OF THEIR QUALIFICATION STATEMENT.

4.5 Qualification Statement length

The format and layout of the Qualification Statements, excluding the required enclosures (see Section 7), may be determined at the Respondent’s discretion. However, a maximum length of twenty-five (25) pages is strongly recommended. Required administrative forms are not included in the maximum page count.

4.6 Submission deadline

Qualification Statements must be received by the City no later than 11:00 a.m. prevailing time on the due date requested in the heading above and must be mailed or hand-delivered to the dedicated lockbox.

Qualification Statements forwarded by fax or e-mail will not be accepted.

SECTION 5: EVALUATION

The City’s objective is soliciting Qualification Statements is to enable it to select Consultants that will provide high quality and cost-effective services to the citizens of Jersey City. The City will consider Qualification Statements only from Respondents that, in the City’s sole judgement, have demonstrated the capability and willingness to provide high quality services to the citizens of the City in the manner described in this RFQ.

5.1 Evaluation criteria

Qualification Statements will be evaluated by the City on a basis of which is the most advantageous, price and other factors considered. The evaluation will consider:

1. Experience and reputation in the field; and

2. Knowledge of NJ municipal operations; and

3. Availability to accommodate the technical requirements of the City; and

4. Other factors demonstrated to be in the best interest of the City.

5.2 Selection of qualified consultant(s)

Each Qualification Statement must satisfy the objectives and requirements detailed in this RFQ. The City will select the most advantageous Qualification Statements based on all of the evaluation factors set forth in this RFQ. Consultants shall be determined by an evaluation of the total content of the Qualification Statement submitted. The City reserves the right to:

1. Not select any or all of the Qualification Statements;

2. Award a contract for the requested services at any time within the qualification period. Every

Qualification Statement should be valid through this time period.

The City shall not be obligated to explain the results of the evaluation process to any Respondent.

SECTION 6: GENERAL TERMS AND CONDITIONS

The following general terms and conditions may or may not be explained elsewhere in this RFQ.

6.1 City’s right to reject

The City reserves the right to reject any or all Qualification Statements, if necessary, or to waive any informalities in the Qualification Statements, and, unless otherwise specified by the Respondent, to accept any item, items or services in the Qualification Statement should it be deemed in the best interest of the City.

6.2 Original/Authorized signatures

Each Qualification Statement and all required forms must be signed in ink by a person authorized to do so.

6.3 Delivery of Qualification Statements

Qualification Statements may be hand delivered or mailed consistent with the provisions of the legal notice to Respondents. In the case of mailed Qualification Statements, the City assumes no responsibility for Qualification Statements received after the designated date and time and will return late Qualification Statements unopened. Qualification Statements will not be accepted by facsimile or e-mail.

6.4 Equal Employment Opportunity and Affirmative Action requirements

Consultants are required to comply with the provisions of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et seq. No firm may be issued a contract unless it complies with these affirmative action provisions. The Mandatory Equal Employment Opportunity/Affirmative Action Language for Goods, Professional Service and General Service Contracts, Exhibit A summarized the full required regulatory text.

Goods and Services (including professional services) consultants/contractors shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

a. A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action programs (good for one year from the date of the letter); or

b. A photocopy of a Certificate of Employee Information Report approval, issued in accordance with

N.J.A.C. 17:27-4; or

c. A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with N.J.A.C. 17:27-4.

The consultant’s attention is also called to Section 7 of this document which contains the required information and forms. For information and AA/EEO requirements and forms, please contact:

Jeana F. Abuan, Director, Public Agency Compliance Officer Department of Administration, Office of Tax Abatement & Compliance City Hall Annex 3, 342 M.L.K. Drive, Jersey City, New Jersey 07304, Tel. #201-547- 4538 E-mail Address: abuanJ@jcnj.org

6.5 Business Registration Certificate

P.L. 2004, c. 57 (Chapter 57) amends and supplements the business administration provisions of N.J.S.A.

52:32-44 which impose certain requirements upon a business competing for or entering into contract with local contracting agency whose contracting activities are subject to the requirements of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.). Consultants are required to comply with the requirements of P.L. 2004, c. 57 (Chapter 57) which include submitting a copy of their Business Registration Certificate (BRC), issued by the NJ Department of the Treasury. For more information on obtaining a BRC, see Section 7.

6.6 Clarification of RFQ

Should any difference arise as to the meaning or intent of these instructions, the City’s Business Administrator’s decision shall be final and conclusive.

6.7 Indemnification

The Consultant, if awarded the contract, agrees to protect, defend, indemnify, and save harmless the City against damage for payment for the use of any patented material process, article, or device that may enter into the manufacturer or construction, or form a part of the work covered by either order or contract, and further agrees to indemnify and save harmless the City from suits or actions of every nature and description brought against it for, or on account of, any injuries or damages received or sustained by any party or parties by, or from, any of the acts of the Consultant, its servants, or its agents.

6.8 Insurance requirements

The Consultant shall maintain sufficient insurance to protect against all claims under Workmen's Compensation, General Liability, Automobile Liability and Professional Liability and shall be subject to approval for adequacy of protection. Insurance requirements are as follows:

a) Commercial General Liability in the amount of $1,000,000 per occurrence and $2,000,000 in aggregate; including Products & Completed Operations coverage.

b) Workers Compensation with NJ statutory limits and Employer’s Liability in the amount of

$1,000,000.

c) Automobile Liability in the amount of $1,000,000 combined single limit, for bodily injury and property damage, covering all owned, non-owned and/or hired automobiles used in the course of the project and/or contact work.

d) Professional Liability in the amount of $2,000,000 per occurrence and in aggregate.

6.9 Termination

If the City enters into a Professional Services Agreement with a Consultant, it will be deemed to include the following termination provision: Should a dispute arise, and if, after a good faith effort at resolution, the dispute is not resolved either party may terminate the contract by providing 30 days written notice to the other party. Notwithstanding the foregoing, the City reserves the right to cancel the contract at its convenience by providing 30 days written notice to the consultant.

6.10 Lobbyist Disclosure

Any contract awarded pursuant to this RFQ will be awarded in accordance with the provisions of the City’s Disclosure of Lobbyist Representative Status Ordinance '3-9.1 et seq. adopted on June 12, 2002. The Successful Consultant will be required to certify that the Consultant either did not retain the services of a lobbyist to lobby on behalf of the Consultant for the award of this contract, or if a lobbyist was retained by the Consultant for such purposes, the Consultants’ lobbyist, prior to commencing his/her lobbying activities, shall have filed a notice of lobbyist representative status form with the City Clerk at https://www.jerseycitynj.gov/cityhall/Clerk/lobbyistregistration/. The Consultant whose lobbyist failed to comply with the provisions of Ordinance '3-9.1 et seq, following notice and an opportunity to be heard, shall be disqualified from entering into contracts with the City for a period of two (2) years for each violation.

SECTION 7: REQUIRED ADMINISTRATIVE FORMS

LETTER OF QUALIFICATION

Note: To be typed on Respondent’s Letterhead.

No Modifications may be made to this letter.

[insert date]

Raquel Y. Tosado, Purchasing Agent, RPPS, QPA City Hall, Division of Purchasing 280 Grove Street, 1st Floor Room 116 Jersey City, NJ 07302

(201) 547-5156 | rtosado@jcnj.org

Dear Mrs. Tosado: The undersigned have reviewed the Qualification Statement submitted in response to the Request for Qualifications (RFQ) issued by the City of Jersey City (City), dated [insert date], in connection with the City’s need for [services].

We affirm that the contents of our Qualification Statement (which Qualification Statement is incorporated herein by reference) are accurate, factual and complete to the best of our knowledge and belief and that the Qualification Statement is submitted in good faith upon express understanding that any false statement may result in the disqualification of (Name of Respondent).

(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of each company shall sign.)

(Signature of Chief Executive Officer) (Signature of Chief Financial Officer)

(Typed Name and Title) (Typed Name and Title)

(Typed Name of Firm) * (Typed Name of Firm) *

Dated Dated

PURPOSE: General Professional Services DUE DATE: September 24, 2026

LETTER OF INTENT

(Note: To be typed on Respondent's Letterhead. No Modifications may be made to this letter).

[insert date]

City Hall, Division of Purchasing 280 Grove Street, 1st Floor Room 116 Jersey City, NJ 07302 Attn: Raquel Y. Tosado, Purchasing Agent, RPPS, QPA

(201) 547-5156 | rtosado@jcnj.org

Dear Mrs. Tosado:

The undersigned as Respondent, has (have) submitted the attached Qualification Statement in response to a Request for Qualifications (RFQ), issued by the City of Jersey City (City), dated [insert date], in connection with the City's need for [services].

Name of Respondent HEREBY STATES

1. The Qualification Statement contains accurate, factual and complete information.

2. (Name of Respondent) agrees (agree) to participate in good faith in the procurement process as described in the RFQ and to adhere to the City's procurement schedule.

3. (Name of Respondent) acknowledges (acknowledge) that all costs incurred by it (them) in connection with the preparation and submission of the Qualification Statement and any Qualification Statement prepared and submitted in response to the RFQ, or any negotiation which results therefrom shall be borne exclusively by the Respondent.

4. (Name of Respondent) hereby declares (declare) that the only persons participating in this Qualification Statement as Principals are named herein and that no person other than those herein mentioned has any participation in this Qualification Statement or in any contract to be entered into with respect thereto. Additional persons may subsequently be included as participating Principals, but only if acceptable to the City.

5. (Name of Respondent) declares that this Qualification Statement is made without connection with any other person, firm or parties who has submitted a Qualification Statement, except as expressly set forth below and that it has been prepared and has been submitted in good faith and without collusion or fraud.

PURPOSE: General Professional Services DUE DATE: September 24, 2026

6. (Name of Respondent) acknowledges and agrees that the City may modify, amend, suspend and/or terminate the procurement process (in its sole judgment). In any case, the City shall not have any liability to the Respondent for any costs incurred by the Respondent with respect to the procurement activities described in this RFQ.

7. (Name of Respondent) acknowledges that any contract executed with respect to the provision of [insert services] must comply with all applicable affirmative action and similar laws. Respondent hereby agrees to take such actions as are required in order to comply with such applicable laws.

(Signature of Chief Executive Officer)

(Typed Name and Title)

(Typed Name of Firm) *

Dated

REQUIRED ADMINISTRATIVE FORMS

PROJECT: _______________________________________________

RESPONDENT: _______________________________________________________

Please place the checklist and the required forms at the front of your proposal.

RESPONDENT’S CHECKLIST

Item

Respondent

Initials

Purchasing

Review

*Acknowledgment of Receipt of Addenda

*Statement of Ownership Disclosure

Non-Collusion Affidavit (Notarized)

Mandatory EEO Language (Exhibit A)

Americans with Disabilities Act (Appendix A)

Employee Information Report. Submit one of the three forms:

(1.) Copy of Letter of Federal Approval, valid for one year from the date of issuance.

2.) Copy of Certificate of Employee Information Report must be renewed prior to their expiration date in order to remain valid.

(3.) Copy of Initial Employee Report, Form AA-302, if first time doing business with Jersey City. Original must be submitted to the State with a check or money order for $150.00 made payable to “Treasurer, State of NJ.”

Supplier Diversity Questionnaire

Business Registration Certificate

Certification of Non‐Involvement in Prohibited Activities in Russia or

Belarus

Disclosure of Investment Activities in Iran Form

Letter of Qualification

Letter of Intent

Original signature(s) on all required forms

*A Proposer’s failure to include these forms with its proposal will result in the rejection of the Proposal.

ADDENDA ACKNOWLEDGEMENT FORM

The undersigned acknowledges receipt of the following addenda to the bidding document:

THE COMPLETED ACKNOWLEDGEMENT OF ADDENDA FORM

SHOULD BE RETURNED WITH BID RESPONSE PACKAGE: NOT TO

BE SENT SEPARATELY

NOTE: Failure to acknowledge receipt of all addenda will cause the bid to be considered non-responsive, and bid will be rejected. Acknowledgement of receipt of each addenda must be clearly established and included with the bid pursuant to N.J.S.A. 40A:11-23.2 (e).

Addendum No. ________ Dated __________

Addendum No. ________ Dated __________

No addenda were received:

Name of Bidder: ___________________________________________

Street Address: ___________________________________________

City, State, and Zip: ________________________________________

Authorized Signature: _______________________________________

Date: ____________________________________________

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_________________________________________________________________

Organization Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS

OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above.