jefferson parish event 137.pdf

Event 137

SP - 1

Provide Labor, Materials, and Equipment Necessary to Furnish and Plant Trees for the Jefferson Parish Library Department

Section 1.0 – Site Visits:

All prospective bidders can schedule a site visit thru Offord Langston at 504-457-4046 or Richard

Peart Sr. at 504-838-1119. Site visits will be conducted at the East Bank Regional Library located at 4747 West Napoleon Ave., Metairie, LA 70001 from Monday – Friday, 8:30 a.m. – 4:30 p.m.

Section 2.0 – Scope:

Provide all labor, materials, equipment, transportation, installation, and initial maintenance necessary to complete the planting of sixteen (16) Red Maple trees, each supplied in a minimum

45-gallon container, within the Jefferson Parish Library parking lot.

Section 3.0 – License Requirements:

A Louisiana State Contractor’s License in the following category will be required:

• Landscaping, grading, and beautification

For all tree care, removal, and replacement work, a Louisiana Department of Agriculture and

Forestry (LDAF) license in the following category is required in the following category:

• Arborist

Section 4.0 – Tree Material:

Provide sixteen (16) healthy, nursery-grown Red Maple trees (Acer rubrum) suitable for the site and local growing conditions.

Trees Shall:

• Be a minimum 45-gallon container size.

• Be healthy, vigorous, and free from insects, disease, major structural defects, and significant

• mechanical damage.

• Have a well-developed root system appropriate to the container size.

• Have a straight, substantially central leader and structurally sound branching.

• Be properly acclimated to local environmental conditions.

• Be inspected and approved by the Owner or designated representative prior to installation.

Damaged, root-bound, girdled, diseased, or otherwise unacceptable plant material shall not be installed.

SP - 2

Section 5.0 – Submittals:

If the bidder intends to provide materials equal to or better than owner-specified materials, the following shall be provided with the bid submission. Provide the requested information with your bid to ensure the bid is deemed responsive.

• Manufacturer's catalog data

• Detail sheets

• Specifications of product

• Warranty information

Section 6.0 – Quantities/Inspection:

Bidders must inspect the site and perform their measurements to determine the proper quantity of materials and equipment required to complete this project. All measurements given in these specifications are for informational purposes only.

Section 7.0 – Site Preparation:

Contractor shall:

• Confirm planting locations and spacing prior to excavation.

• Locate and protect existing utilities, irrigation systems, pavement, curbs, drainage structures, and other site improvements.

• Remove unsuitable soil, debris, construction materials, or other obstructions encountered within planting areas.

• Coordinate work to minimize disruption to library operations and parking areas.

• Maintain safe pedestrian and vehicular access around the work area.

Section 8.0 – Tree Planting:

Each tree shall be planted in accordance with accepted arboricultural and horticultural practices.

Planting procedures shall include:

• Excavate planting holes sufficiently wide to accommodate the root system without bending or compressing roots.

• Establish the finished planting elevation so that the root flare remains at or slightly above surrounding grade.

• Remove the tree carefully from its container without damaging the root ball.

• Inspect the root system and correct minor circling or girdling roots as appropriate.

• Backfill with suitable site soil or approved planting soil.

• Water thoroughly during installation to eliminate significant air pockets and settle the soil.

• Adjust the tree to a vertical position before final settlement of the soil.

• Form a shallow watering basin where appropriate.

• Remove excess soil and construction debris from the immediate planting area.

SP - 3

• Do not pile mulch or soil against the trunk or root flare.

• Trees shall be installed plumb and at consistent, appropriate elevations.

Section 9.0 – Metal Edging:

Edging shall:

• Form a neat and continuous perimeter around each tree's planting/mulched area.

• Be securely anchored and installed in accordance with the manufacturer's recommendations.

• Be set to provide a clean transition between the planting area and adjacent pavement or landscape surfaces.

• Not create a tripping hazard or interfere with drainage, maintenance, or pedestrian/vehicular circulation.

• Be installed in a manner that does not damage the tree trunk or root system.

Section 10.0 – Mulch Barrier and Mulching:

Provide and install a mulch barrier around each newly planted tree as indicated in the project scope.

Mulch shall be placed evenly within the designated tree ring and shall:

• Provide adequate coverage of the exposed soil surface.

• Be maintained at a uniform depth appropriate for tree establishment.

• Remain clear of the tree trunk and root flare.

• Not be piled or "volcanoed" against the trunk.

• Not obstruct drainage or adjacent pavement.

Section 11.0 – Gator Bags:

Install one appropriate tree-watering bag, commonly referred to as a Gator Bag, around each newly planted tree where compatible with the tree and site conditions.

Watering bags shall be installed in accordance with the manufacturer's instructions and positioned so that they do not damage the trunk or interfere with tree stability.

Section 12.0 – Watering and Establishment Care:

Provide one (1) year of watering service for all sixteen (16) newly planted trees.

The Contractor shall establish a watering program sufficient to support successful establishment, taking into consideration rainfall, seasonal temperature, soil conditions, tree condition, and site drainage.

Watering shall be adjusted as necessary during periods of excessive heat, drought, or rainfall.

SP - 4

Contractor shall inspect the trees during watering visits and report significant problems, including:

• Tree decline or mortality.

• Pest or disease issues.

• Broken or damaged branches.

• Soil settlement.

• Exposed or damaged roots.

• Damaged edging or watering bags.

• Improper mulch depth or placement

Section 13.0 – Permits:

Bidder shall obtain permits as required by the Jefferson Parish Department of Inspection and

Code Enforcement and any municipality where work is performed.

The bidder shall be responsible for the payment of these permits. All permits must be obtained before the start of any project requiring permits.

Section 14.0 – Protection of Existing Property:

The Contractor shall protect existing pavement, curbs, landscaping, irrigation, utilities, structures, vehicles, and other property from damage resulting from the work.

Any damage caused by the Contractor shall be repaired to the satisfaction of the Owner at no additional cost.

Section 15.0 – Clean-up:

Upon completion of planting operations, Contractor shall:

• Remove excess soil, debris, containers, packaging, and construction materials.

• Clean adjacent pavement and parking areas.

• Leave all planting areas neat and free of debris.

• Remove temporary protective materials and equipment.

• Restore disturbed areas resulting from the work.

Section 16.0 – Acceptance:

Final acceptance shall be based upon completion of the specified work, proper installation of all sixteen (16) Red Maple trees, installation of metal edging, mulch barriers and Gator Bags, satisfactory cleanup, and commencement of the one-year watering period.

All work shall be performed in a professional manner consistent with accepted arboricultural practices and applicable local requirements.

SP - 5

Section 17.0 – Hours of Work:

The work to be performed shall be scheduled during normal working hours, 7:00 a.m. – 4:00 p.m., Monday thru Friday. The successful bidder may choose to work before or after normal building working hours to provide a safe work environment at no extra charge to Jefferson Parish.

Section 18.0 – Start of Work Conference and Notice to Order Materials and Notice to Proceed:

A “Start of Work Conference” shall be held between the successful bidder and the owner before any work commences.

No Materials shall be ordered until the successful bidder receives a written “Notice to Order Materials” from the Library Department.

No work shall be performed until the successful bidder receives a written “Notice to Proceed” to begin work from the Library Department.

Section 19.0 – Warranty / Replacement:

All materials and workmanship shall have a one (1) year warranty in writing from the manufacturer.

After completing the project, a copy of all warranties shall be provided to the owner.

All warranties shall commence at the competition of the project.