JD Wheel Loader Tier I to Tier III Engine Change.doc

Maine Department of Transportation

2001 John Deere 624H Tier III Repower

October 3, 2011

APPENDIX A

Description of Materials, Supplies, Equipment and Bid Price

Contractor _______________________________________________________

SCHEDULE OF ITEMS

Description

The successful bidder shall remove the John Deere Tier I engines from (2) 2001 624H John Deere Wheel loaders Serials numbers DW624HX579339 & DW624HX579337 while replacing these engines with John Deere Tier III engines with all required parts to comply with 2006 US Non-road Tier III Emissions stands.

Bidders will submit a detailed quote sheet listing all standard & auxiliary equipment listed above.

Contractor shall provide the following standard and optional equipment:

Standard Equipment specifications & requirements:

Two (2) 6068HF285 John Deere EPA Tier III engines each developing 185 horsepower @ 2200 rpm to be installed in (2) 2001 624H wheel loader. Engines shall be configured with inboard service points and instrumentation.

Conformity with Standards Unless otherwise provided in the contract, all materials shall conform to the following minimum standards as applicable:

CERTIFIED TO 2006 EPA and EU NONROAD TIER III EMISSIONS STANDARDS

ENGINE CONTROLS

Kit 6068HF285-624H (2)

50-250-300-110 2.5 “Coupler (4)

51-250-300-300-110 2.5” To 2 Reducer (4)

WCT624A01 Hot CAC Tube (2)

WCT624A02 Cold CAC Tube (2) AH170895 2.5” Clamp (12)

AT105289 2” Clamp (4)

M101171 Muffler (2)

9V15881 Exhaust Clamp (2)

T181335 Radiator Hose (2)

T181336 Radiator Hose (2) TY22472 Radiator Hose Clamp (8) RE534022B Instrument Panel (2)

AT332120 Throttle Potentiometer (2)

AT332121 Throttle Pedal Harness (2)

AT332122 Throttle Pedal Plate (2)

AT225535B Air Cleaner Kit (2)

H88782 Air Cleaner Elbow Hose (4)

WRPAFT4ODA01 4”OD X 16” Air Flow Tube (2)

RE67747 Hose Clamp (8)

28H1981 Spacer (8)

AT175358 Intake Rain Cap (2)

AR64937 Support Band (4) 1675-202 1/8 Fitting (2)

135501-10825 Filter (2)

WRP624HA01 Hood Modification Template (2)

WRP624HA02 Accelerator Pedal Mounting Plate (2) R522690 Aux Driver Belt

R120467 45 Degree CCV Elbow Fitting (2) T178416 V-Belt (2) Technical support for installation and warranty The Contractor shall provide technical support during and after warranty period. The Contractor shall be a Maine authorized John Deere dealer. The Contractor shall ensure that all workmanship shall be preformed in a professionally manner and performed so as to ensure optimum performance of each individual piece of equipment. MDOT administrator shall conduct pre-inspection prior to releasing the vehicle to confirm suitability of installation. Contractor shall adjust engine speeds, confirm operational parameters are met, and adjust as necessary to bring within parameters.

After bid opening and as a condition for Award of a Contract, the Department may require an apparent successful Bidder to demonstrate to the Department’s satisfaction that the Bidder is responsible and qualified to supply the materials and perform the technical support.

Contractor must:

· Be an authorized Maine John Deere dealer

· Have authorized access to software for electronic engine set up

· Be able to perform highly complex electrical, electronic, mechanical, and computer tasks

· Have all tools and necessary equipment needed to perform required duties

· Provide a list of all replacement parts and part number used in engine change over.

· Terms and conditions of warranty must be provided with bid proposal

· Engine installation shall take place within 30 days after awarded bid

Delivery (MDOT) Maine Department of Transportation shall deliver machines to the awarded contractor’s facility. The Contractor shall notify Maine DOT, Dan Rolfe, MDOT Fleet Services, 207-441-2352 a minimum of one week prior to delivery for delivery coordination. The MDOT shall deliver the machine only during the following times: Monday through Friday, 7:00 AM through 3:30 PM except for deliveries may not be made on holidays, or government closure days.

Contract Administrator The contract administrator for this contract will be:

Name:

Dan Rolfe

Title:

Quality Assurance

Address:

Maine Department of Transportation Fleet Services 105 Capital Street, Augusta, Maine 04330 Phone:

(207) 441-2352 The Contract Administrator shall be the Department's representative during the period of this Contract. The Contract Administrator has authority to curtail services if necessary to ensure proper execution of the Contract, to take actions needed to assure that the Contractor’s Work and Materials conform with the Contract, to decide questions regarding quality and acceptability of Work and Materials, to reject Unacceptable or Unauthorized Work or Materials and to refuse to approve Progress and Final Payments until acceptable. The Contract Administrator shall certify to the Department when payments under the Contract are due and the amounts to be paid.

Conformity with Standards Unless otherwise provided in the contract, all materials shall conform to the following minimum standards as applicable:

EPA Non-road Tier III Emissions stands Engine Specifications If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.