JD Tractor PWS - 2022.pdf

UNITED STATES DEPARTMENT of AGRICULTURE

AGRICULTURE RESEARCH SERVICE

CONSERVATION and RESEARCH LABORATORY

2300 Experiment Station Road

Bushland, Texas, 79012

22 June 2022

Requirement Name: Service for John Deere Tractor, JD 6145 M w/Starfire GPS Equipment &

Maintenance Contract at CPRL, Bushland TX

POC: Patricia Roark, AO

Email: Patricia.roark@usda.gov

Cell: 806-356-5706

Prior Contract: 12805B20P0215

Required Delivery Date: 24 September 2022

Period of Performance: 24 September 2022 to 23 September 2023

Performance Work Statement:

Service for John Deere Tractor, JD 6145 M w/Starfire GPS Equipment & Maintenance

Contract at CPRL, Bushland TX

General Information:

1. Background and Purpose: The USDA, Agricultural Research Service (USDA-ARS) requires the basic need for a lease for tractor with GPS guidance system that needs to be replaced/in-place by 24 September 2022. The location needs a GPS guidance on the tractor so that crops can be planted relative to irrigation lines. The location's base station and repeaters are only compatible with John Deere's GreenStar tractor guidance systems. This Statement of Work (SOW) covers the contract period of performance from 09/24/2022 through 09/23/2023.

2. Definitions:

a. CPRL: Conservation and Production Research Laboratory

b. USDA: United States Department of Agriculture

c. GPS: Global Positioning System

d. SOW: Statement of Work

CONTRACTOR REQUIREMENTS:

3. Technical Requirements/Tasks:

a. For a fee, payable annually, available for lease/service contract for a John Deere tractor, model JD 6415 M w/Starfire GPS.

b. Interfaces with Bushland ARS’ base station and repeaters.

c. Utilized so that crops can be planted relative to irrigation lines.

d. In addition, to provide all parts and labor required for satisfactory and normal operation of the tractor for the period(s) indicated above.

CONSERVATION and RESEARCH LABORATORY

e. Tractor maintenance to be provided with all manufacturers' warranties and for normal wear and tear without charge.

f. If the tractor is out of operation for an extended period, a loaner or replacement tractor to be supplied at no charge.

g. Supply deliveries will not incur freight/fuel charges.

h. All contract related items are tax exempt.

i. This contract is to cover all defects encountered in normal use of the machines(s).

j. This contract covers unlimited service calls during normal working hours 8:00 a.m. to 5:00 p.m. Monday through Friday; except holidays.

k. The agreement is in effect for the coverage period shown, and will not automatically renew unless the above options are exercised, as described above.

4. Deliverable / Schedule:

Key Deliverables

Item No. Deliverable Objective Due

1 Initial delivery For proper functionality to assess the systems.

24 September 2022

2 First quarterly maintenance and inspection visit

Assessing the functionality of the systems, performs required maintenance and inform if repairs are required

Within 100 days of the previous visit

3 Subsequent quarterly maintenance and inspection visits

Assessing the functionality of the systems, performs required maintenance and inform if repairs are required

Within 100 days of the previous visit

4 Service calls Inspect/troubleshoot/repair problematic issues as needed

As required/needed;

M-F 8:00 AM -5:00

PM, except holidays

5.0 Government Furnished:

Not Applicable

6.0 Travel:

Government will not reimburse for travel by contractor.

7.0 Contractor’s Key Personnel:

CONSERVATION and RESEARCH LABORATORY

Contractor will provide a service technician capable of performing the work described in the technical requirements.

8.0 Security Requirements:

Contractor will be escorted when on site. No security requirements are needed.

9.0 Data Rights: Not Applicable

10.0 Section 508 – Electronic and Information Technology Standards: Not Applicable

11. Performance Requirement Measures

Performance

Objective

Required Task or

Deliverable

Performance

Standard

Method of

Surveillance

Positive/Negative Incentive

% for NOT meeting the Task

JD Tractor w/Starfire GPS

Quarterly inspection

/ maintenance

Quarterly on-site visits occurs every three months (no longer than 100 days between)

In-person Negative incentive of 15% reduction of annual rate for visits that are occur between 105 and 150 days of past quarterly visit. Negative incentive of

30% reduction of annual rate for visits that are occur after 151 days of quarterly visit.