JCCS Middle East Vendor User Guide 01 - Registration.pdf

User Guide for Vendors

JCCS NEXT GENERATION

What is JCCS NG?

The Joint Contingency Contracting System (JCCS) Next Generation (NG) is a U.S. Government Information Technology (IT) system contracting overseas since 2006. JCCS Next Generation is a modernization of the system released in January 2020 to better support vendors and US government contracting efforts outside the United States.

• Centralized repository of vendors by region

• CAGE Code validation and referral

• Vendor Review

• Supported by Google Translate for localization

• Tooltips to support users

• Internal Message Wall

• Account Status Indicators

• Improved Company Management System

• Improved Solicitation/Proposal System

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Registration Process

1. The upcoming slides will guide you through the JCCS registration process.

2. Enter your user profile information.

3. Enter your company profile information.

4. Verify your email address.

5. Once you have a CAGE code and have verified your email address, your account will be active and visible to all authorized US personnel.

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Your account will not be reviewed automatically. If a member of a contract office wants to consider you for an award, then they will review your JCCS account and submit you for approval. Only a member of a contract office can submit your account for approval. The JCCS helpdesk cannot review your account or tell you its status.

Report Bugs and Issues

1. Report! While the JCCS team has done their best to test and release a smooth, functional system, it is inevitable that you will encounter issues that may be related to your local network, your browser, or something that for whatever reason we simply didn’t catch. Please report these issues to us! The only way we can make the site better is if you report the bugs and glitches you encounter.

2. Continued Development: We will continuing to update JCCS NG to add new features and improve old ones. Pay attention to site announcements and alerts so you will be aware of upcoming patches and downtime.

3. Submit a Ticket: If something isn’t working, or you have any questions about the JCCS website, please submit a helpdesk ticket at:

https://www.jccs.gov/olvr/JCXSHelpdesk/helpdesk_newticket.aspx

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https://www.jccs.gov/olvr/JCXSHelpdesk/helpdesk_newticket.aspx

JCCS NG Registration

CREATING YOUR JCCS PROFILE

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Vendor Access to JCCS

1. Go to:

2. View the Government IT System message and click I agree.

3. Click Vendor Login.

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https://www.jccs.gov/jccscoe/

JCCS Home Page

1. The homepage allows you to toggle your language selection by clicking Select Language.

2. Click Helpdesk & Feedback if you need to submit a helpdesk ticket.

3. Click Resources to view Frequently Asked Questions (FAQ) and download user guides.

4. Click Register Now if you need to register a new account.

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Note: The US personnel reading and reviewing your profile do not necessarily speak Arabic, Pashtun, Farsi, and other languages. Please enter your profile information in English if you wish your company to be reviewed.

System Messages

1. Read the JCCS Privacy Notice and Protect Your Data Messages. The Protect Your Data message explains steps you should take to avoid falling prey to fraud.

2. All of the data you enter into the JCCS system is protected and accessed only by authorized US personnel. They have been trained to strictly protect your private information.

3. Though Google Translate is used, all the fields where you enter information are excluded from translation, and never pass through Google’s servers.

4. Click I understand and wish to proceed.

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Account Review

1. This notice explains the process for registration and review of your account by US Government contract office personnel.

2. It is important to note that only contract office personnel can review your account.

3. The JCCS Helpdesk is specifically forbidden to review your account, submit your account for review, or tell you your account status. The helpdesk is for technical assistance for the website only.

4. Click I have read and understood these guidelines.

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CAGE CODE

1. Your CAGE code will be your

ID in JCCS from now on.

Every account in JCCS must have a CAGE code.

2. CAGE Codes are required in JCCS NG to ensure that each vendor account is unique. Your profile will not be visible to contract office personnel until you have a CAGE code.

3. If you have a CAGE code, enter it and click Submit. It will be validated and your company name will automatically populate to the registration form.

4. If you do not have a CAGE code, you will be told how to get one depending on your country of origin. Click I do not have a CAGE code.

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Note: Do not register in JCCS more than once. Contract office personnel will not be able to see accounts with duplicate CAGE codes and it can cost you contract opportunities.

User Profile

1. User Profile: The top section of this page is your user profile information.

2. Email: This will also be your login for the JCCS website.

3. Position: Click the dropdown box to select one or multiple positions.

4. Title: If your position isn’t listed, you may add it in this field.

5. Phone Number: This should be the number you use for work.

6. Password: Your password must be a strong password with a minimum of 15 digits and at least one capital letter, lower case letter, symbol, and number.

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Basic Company Profile 1

1. DUNS Number: This is optional.

2. CAGE Code: If you entered your CAGE, it will appear here. If you do not have a CAGE yet, it will be grayed out.

3. Company Name: If you entered your CAGE, this should automatically fill in. If not, enter your full company name without abbreviations.

4. Address: Make sure to enter your street number and street name separately, and do not abbreviate your city or province/state/prefecture.

JCCS has to accommodate address formats from all over the world, and contract office personnel will not be able to search for your company effectively if you use abbreviations.

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Basic Company Profile 2

1. Revenue Size: Please select one.

2. Number of Offices/ Employees: For large companies, you may round your employee number to the nearest 10.

3. Additional Keywords: This is an additional search tool that will allow you to use keywords to describe the service(s) you provide and enhance contract office’s ability to find you. Please use single words separated by commas for best results.

4. CIK: If you are a publicly traded vendor headquartered in the United States, enter this number.

5. Website: Enter your company’s website.

6. Region: Check the box or boxes to indicate where your company wants to work.

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Business Classes

1. Selecting the classes applicable to your business will make it easier for contract offices to search for you.

2. Selecting ALL business classes will likely make contract offices exclude you from consideration.

Please only select classes for work your company actually performs.

3. Click Edit next to the desired business class, then check the boxes for the applicable sub-classes.

4. Click Close to close the window.

5. Click Submit at the bottom of the page.

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Registration Confirmation

1. You will receive a confirmation message confirming that your account has been created.

2. CAGE Code: If you do not have a CAGE code, this is the window where you will be referred to the correct CAGE authority for your country. Make sure to note down the URL or email address provided. You will need to go to that site to request a CAGE code. Once you have received it, you can go into your profile and add it yourself. Your company name will automatically update to match.

3. Read the rest of the message carefully and then click, “I have read and understood these guidelines.”

4. Account Activation: You will receive an email to validate your email address and activate your account within 24 hours. Click the link to activate your account.

You will not be able to log in until you have activated your account, so make sure to check your spam/junk email box if it doesn’t arrive quickly.

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