4545266 RFQ Letter_Amendment 1.pdf

Procurement & Property Management Division

Building 902 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-6054 jchristy@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

October 11, 2024

Amendment 1: 10/23/2024 Update Enclosure (1) Draft Contract, Sections I.A.3 and III.B.3 (attached) Update Enclosure (2) Pricing Sheet, Item 3 and Milestone 3 (attached) All other terms, conditions, and attachments remain unchanged

Subject: Request for Quotation (RFQ) No. 454526

NSLS-II Enhanced Ion Beam Figuring (IBF) System – Research and Development of Alternative IBF Techniques

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) herewith solicits your quote for NSLS-II Enhanced Ion Beam Figuring (IBF) alternative techniques as outlined in Enclosure 1, Draft Contract No. 454526.

This requirement is a full and open competition under NAICS Code 335999. A Firm Fixed Price Contract will be issued to the successful offeror for the NSLS-II Enhanced Ion Beam Figuring (IBF) alternative techniques and all related hardware.

2.0 SCOPE OF WORK

The Offeror shall furnish and provide the NSLS-II Enhanced Ion Beam Figuring (IBF) alternative techniques in strict accordance with Enclosure 1, Draft Contract No.

454526.

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet, AMS Form-043, must be received by BSA no later than October 28, 2024. Any offer received after this time and date may not be considered. Award is expected to be made on or about December 20, 2024. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late.

Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA prefers accept electronic submissions of formal quotations. Electronic submissions will be accepted by the following method:

• Email submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to jchristy@bnl.gov with the BSA RFQ Number in the Subject Line.

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable.

4.2 System For Award Management (SAM)

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site.

You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220. By signing the attached Quotation Pricing Sheet, AMS Form-043, it shall be assumed that your firm is registered in SAM.

4.3 Payment Terms and Freight

Payment terms shall be FOB (Free on Board) destination, “DAP” Delivered At Place, Brookhaven National Laboratory, Upton, Long Island, New York (Freight Prepaid) Net 30 (Net 10 for Small Businesses) from acceptance, in accordance with an agreed-to milestone schedule. The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.4 Government Property

The Offeror shall provide a description of any contemplated use of Government property that is currently in the possession of the Offeror.

Provide the name and point of contact of the cognizant Government Contracting Officer. Any proposed use of Government-owned equipment/ facilities will be evaluated to negate any competitive advantage. If there is no Government property the Offeror shall so note.

The Offeror shall submit a list of any/all Contractor-acquired Government property that is planned to be purchased with any funding provided under any resultant Contract.

http://www.sam.gov/ http://www.sam.gov/

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

Qualifier(s):

1. Does the Offeror have previous experience designing, fabricating, testing, and development of Ion Beamline Detector and Lens, as described in the SOW, of similar complexity, or other projects similar to the items identified above?

If yes, the Offeror shall provide references for at least 3 successfully designed, fabricated, tested of projects of similar complexity. The references shall include the name of the organization, contacts, phone numbers, and e-mail addresses.

If no other similar system has been fabricated the Offeror should clearly detail the proposed design and solution in their offer.

Failure to provide the above information will render your offer non-responsive.

The resultant firm fixed price contract shall be subject to the terms and conditions of Enclosure 1.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a quotation, kindly reply in writing and return all of the attachments.

Sincerely, Jeanhei D. Christy Sr. Contracts Specialist

Enclosures: 1. Draft Contract and Corresponding Attachments (A)-(C)

2. Quotation Pricing Sheet, AMS-Form-043