JBTDS FRP SOW - 17 December 2025.docx

Section C - Descriptions and Specifications DRAFT

Section C - Descriptions and Specifications

STATEMENT OF WORK

TITLE: JOINT BIOLOGICAL TACTICAL DETECTION SYSTEM (JBTDS)

C.1.0 Scope This Statement of Work (SOW) represents the requirements for Joint Biological Tactical Detection System (JBTDS) Full Rate Production. Requirements include Full Rate Production manufacturing, testing, program and logistic support, and delivery of technical data (end-item products, software, and logistics).

C.1.1 General information.

C.1.1.1 Background. The Joint Program Executive Office for Chemical, Biological, Radiological, and Nuclear Defense (JPEO-CBRND), through the Joint Project Manager for CBRN (JPM CBRN) Sensors is managing the JBTDS program. The program received a Milestone A decision in January 2011 and a Milestone B decision in 3QFY14. The program received a Milestone C decision in July 2023. The JBTDS is a lightweight, low-cost, battery operable, system designed to rapidly detect, collect, and identify airborne Biological Warfare Agents (BWAs) which are assessed to pose a threat to the Joint Force and the JBTDS is being developed to provide a tactical biological warfare agent detection capability to U.S. forces worldwide. Authority for the JBTDS is provided in the ICD Memorandum JROCM 028-06, 23 February 2006 and CDD dated 13 June 2014.

C.1.1.2 Government Furnished Property (GFP). The Government will provide radios at no cost as Government Furnished Property for integration and testing purposes.

C.1.1.3 Government Furnished Information (GFI). GFI listed in Section J Attachments

C.2.0 Applicable Documents. Any documents listed in this section form a part of this contract to the extent invoked by specific reference in other paragraphs of this contract. If a document is referenced without indicating the specific paragraph as being applicable, then the document is applicable in its entirety. For documents and drawings created and delivered under LRIP (contract # W911QY-15-C-0035) that are being reused and revised for FRP, the same revision used to manage that document under LRIP shall be used. For new documents and drawings to be created and submitted under this contact, the revision shall be the current revision at the time of contact award. Unless otherwise indicated, copies of the Department of Defense specifications, standards and handbooks listed below are available from the Defense Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, or in the Acquisition Streamlining and Standardization Information System (ASSIST) database at http://assist.daps.dla.mil/quicksearch/.

C.2.1. Department of War Documents.

C.2.1.1 PRF EA-D-10012, Performance Specification: System Specification for Detection System, Tactical, Joint Biological (JBTDS), July 2024 - Required

C.2.1.2 Common Chemical, Biological, Radiological, Nuclear (CBRN) Sensor Interface Found at: www.jpeocbd.osd.mil/packs/DocHandler.ashx?DocId=2416

C.2.1.3 MIL-HDBK-61, Configuration Management Guidance

C.2.1.4 MIL-STD-31000A, Technical Data Packages, November 5, 2009

C.2.1.5 32 Code of Federal Regulation Part 117, National Industrial Security Program Operating Manual (NISPOM), August 24, 2021

C.2.1.6 Computerized Optimization Model for Predicting and Analyzing Support Structures (COMPASS) model, available from USAMC LOGSA, AMXLS-AL, Redstone Arsenal, AL, 35898-7466; phone (256) 955-6310/9847, via internet at https://www.logsa.army.mil/lec/compass/, or via email at logsa.compass@conus.army.mil.

C.2.1.7 Defense Acquisition Guidebook (DAG), available via internet at https://dag.dau.mil/Pages/Default.aspx.

C.2.1.8 Joint Project Manager for Chemical Biological Radiological Nuclear (JPM CBRN) Sensors Security Classification Guide, August 2023 – REQUIRED (Attachment 9, Sec J.)

C.2.1.9 MIL-STD-3034, RELIABILITY-CENTERED MAINTENANCE (RCM) PROCESS, 21 January 2011

C.2.1.10 MIL-STD-2073-1 DOD Standard Practice for Military Packaging

C.2.1.11 MIL-STD-129, DOD Standard Practice Military Marking for Shipment and Storage

C.2.1.12 MIL-STD-3010, Test Method Standard, Test Procedures for Packaging Materials

C.2.1.13 MIL-STD-147, Department of Defense Standard Practice Palletized Unit Loads

C.2.1.14 DODD 5230.24, Distribution Statements on Technical Documents Found at: http://www.dtic.mil/dtic/pdf/customer/STINFOdata/DoDD_523024.pdf

C.2.1.15 DoD Manufacturing Readiness Level Deskbook, Version 2025 Dated May 2025 Found at: http://www.dodmrl.com/MRL_Deskbook

C.2.1.16 MIL-STD 40051-2C, DoD Preparation of Digital Technical Information for Page-Based Technical Manuals.

C.2.1.17 MIL-PRF-29612B, Performance Specification Training Data Products

C.2.1.18 SD-22 Diminishing Manufacturing Sources and Material Shortage Guidebook.

C.2.1.19 MIL-STD-2361C, Department of Defense Interface Standard, Digital Publications Development

C.2.2.0 CODE OF FEDERAL REGULATIONS (CFR)

C.2.2.1 Title 49 CFR, Transportation

C.2.3.0 OTHER INTERNATIONAL REGULATIONS

C.2.3.1 United Nations International Maritime Organization (IMO)

C.2.3.2 International Maritime Dangerous Goods Code (IMDG)

C.2.3.3 Doc 9284 - International Civil Aviation Organization (ICAO)-Technical Instructions for the Safe Transport of Dangerous Goods by Air

C.2.3.4 ISPM 15 International Standard for Phytosanitary Measure No. 15

C.2.4.0 Commercial Specifications and Standards

C.2.4.1 ASME Y14.100-2017, Engineering Drawing Practices, November 14, 2017

C.2.4.2 GEIA-HB-0007-A, Tech America Engineering Bulletin, Logistics Product Data Handbook, March 2010

C.2.4.3 ASTM D 3951 Standard Practice for Commercial Packaging

C.2.4.4 ASTM D 4169 Standard Practice for Performance Testing of Shipping Containers and Systems

C.2.4.5 ASTM D 4919 Standard Specification for Testing of Hazardous Materials Packaging

C.2.4.6 AMC-P 25-31Preparation of Plans for Technical Publications Verification

C.3.0 Requirements. The contractor shall manufacture, package, and deliver the JBTDS hardware In Accordance With (IAW) all contract sections/attachments, the JBTDS Technical Data Package (TDP) and all applicable performance specifications (PSPECs). The contractor shall conduct all efforts In Accordance With (IAW) the contractor and Government-approved Integrated Master Schedule (IMS) to include any updates. The performance of the JBTDS shall be verified IAW the performance specification. The TDP used in manufacturing shall be under formal configuration control IAW the Government-approved Configuration Management Plan (CMP). The Contractor shall fabricate the JBTDS, spare and repair parts, and supplies using labor categories, manufacturing processes, materials, equipment, test equipment, test procedures, and facilities which are production-representative. All manufacturing shall be IAW the Contractor’s Manufacturing Plan (MP), Quality Assurance Program Plan (QAPP), Program Management Plan (PMP) and Integrated Program Management Report (IPMR). The Government will obtain FRP quantities awarding a five (5) year Indefinite Delivery/Indefinite Quantity (ID/IQ) contract.

C.3.0.1 Data Deliverables. The contractor shall prepare and deliver all data IAW the requirements set forth in this SOW consisting of CDRLs A001 through A040 entitled Contract Data Requirements List (CDRL) , DD Form 1423 (not separately priced).

C.3.1 Program Management.

C.3.1.1 Integrated Master Schedule (IMS). The Contractor shall conduct all efforts of this contract IAW Contractor proposed and Government-approved IMS, IAW CDRL A001 Integrated Program Management Report (IPMR), DI-MGMT-81861. Initial IMS submittal shall be submitted at the Project kick-off meeting. The Contractor shall provide Monthly IMS Updates per CDRL A001 documenting any changes, contract activities and efforts, issues, and risks. The IMS shall include activities of sub-contractors and suppliers as applicable. The IMS shall be updated monthly for status and approved by the Government and include dates for deliverables including assets.

C.3.1.2 Contractor’s Monthly Status Report. The Contractor shall prepare and submit Monthly Status Reports IAW Status Reports CDRL A002 DI-MGMT-80368A. The Contractor’s Status Report shall discuss all Contractor activities required to execute the requirements of this contract and any issues or problems to include resolution of such.

C.3.1.3 Telecons and Meetings.

C.3.1.3.1 Program Performance - Integrated Product Team (PP-IPT) Teleconferences. The Contractor shall hold Biweekly PP-IPT Meetings, not greater than one hour, the day of the week to be mutually agreed upon between the COR and on the Contractor. The PP-IPT will be held via TEAMs/teleconference, with the Government for ongoing activities. The Contractor shall prepare and submit the briefing package IAW Presentation Material CDRL A004 DI-ADMN-81373. The Contractor shall provide PP-IPT Meeting Minutes per CDRL A003 DI-ADMN-81505 and distribute via email to principal attendees. The PP-IPT meetings scheduled to occur in the same week as a Review Meeting shall be combined into a single meeting for the sake of efficiency.

C.3.1.3.2 Project Kick-off. The Contractor shall host a Kick-off meeting at the Contractor’s facility within 30 days of award of the contract. Briefing agenda shall include, as a minimum, introduction of key personnel, schedule, review of key design features, and information distribution. The Contractor shall prepare and submit the briefing package IAW Presentation Material CDRL A004 DI-ADMN-81373. The Contractor shall provide Meeting Minutes per CDRL A003 DI-ADMN-81505 and distribute via email to principal attendees.

C.3.1.3.3 On-Site Reviews. The Government may conduct on-site reviews, as a yearly In-Process Review, at the Contractor's facility, to resolve on-going management and technical issues for all ongoing JBTDS efforts. The Contractor shall assume one meeting per year for a duration of two (2) days. The Contractor shall host the meeting at its own facilities. The Contractor shall provide personnel in attendance to address any contractual or technical issues. The Contractor shall prepare and submit the briefing package IAW Presentation Material CLIN A004 DI-ADMN-81373. The Contractor shall provide Meeting Minutes per CLIN A003 DI-ADMN-81505 and distribute via email to principal attendees.

C.3.1.3.4 Logistics Integrated Product Team (IPT) Teleconferences. The contractor shall conduct monthly Logistics IPT teleconferences. The Contractor shall prepare and submit the briefing package IAW Presentation Material CDRL A004 DI-ADMN-81373. The Contractor shall provide PP-IPT Meeting Minutes per CDRL A003 DI-ADMN-81505 and distribute via email to principal attendees.

C.3.1.4 Crisis Communication. The Contractor shall notify the Government within twenty-four (24) hours of any crisis which impacts contract performance including cost, schedule, delivery, producibility, interfaces, or JBTDS performance. The notification shall be in writing IAW CDRL A005, DI-MGMT-81178, and shall describe the nature of the crisis and the anticipated impacts. The Contractor shall notify any relevant Government personnel of an emergency/safety issues and notify the COR immediately.

C.3.1.5 Risk Management Plan. The Contractor shall develop, implement, and deliver a Risk Management Plan (RMP) IAW CDRL A006, DI-MGMT-81808, following the concepts in the Risk Management Guide for DoD Acquisition. The Contractor’s Risk Management Plan shall identify risks at all levels of the contract (program level, system level, component level and documentation) and mitigate risks in the areas of cost, schedule, and performance. The Risk Management status shall be submitted with the Monthly Status Report.

C.3.1.6 Data Management. The Contractor shall establish a single, centralized system for management of all data required under this contract.

C.3.1.6.1 On-Line Shared Data Environment (SDE). The Contractor shall implement and maintain an internet-based SDE. The Contractor shall post data in the SDE IAW CDRL A007, DI-MGMT-81453A.

C.3.1.6.2 On-Line and On-Site Access to Data. The Contractor shall provide to the Government, IAW the Government’s data rights and subject to the Contractor’s contract data disclosure rights, continuous On-Line and On-Site access to all technical data. The technical data made available to the Government shall be the same technical data used by the Contractor. The Contractor shall ensure the security, integrity, accessibility, and backup of the data residing in the SDE.

C.3.1.6.3 Technical Data Distribution. The Contractor shall comply with DOD Directive 5230.24, Distribution Statements and DFARS 252.227-7017 Identification and Assertion of Use, Release, or Disclosure Restrictions on assignment of distribution markings in Technical Documents.

C.3.1.6.4 The Contractor shall ensure availability of and provide an on-line demonstration of the system established for the JBTDS SDE within thirty (30) calendar days after contract award. Government personnel shall have the capability to view, handle, print, download, and annotate information.

C.3.2 Hardware Manufacture.

C.3.2.1 The Contractor shall manufacture, package, and deliver hardware IAW all contract sections and attachments. All manufacturing shall be IAW the Government approved Manufacturing Plan (CDRL A008, DI-MGMT-81889), Quality Assurance Program Plan (QAPP) (CDRL A009 DI-QCIC-81794), and Configuration Management Plan (CDRL A010 DI-CMAN-80858B)

C.3.2.2 Procured Inspection. The Contractor shall inspect all procured hardware, software, consumables and supplies IAW the QAPP. The Contractor shall provide Procured Inspection Results on contractor’s SDE per CDRL A011, DI-QCIC-81068. The Inspection Results shall include: (1) Certificates of Conformance or (2) Certified Test Reports. The Procured Inspection Results shall be posted on contractor’s SDE, for approval, via online.

C.3.2.3 Manufactured Inspection. The Contractor shall inspect all manufactured hardware, software, consumables and supplies IAW the QAPP. The Contractor shall provide Manufactured Inspection Results on the SDE per CDRL A011, DI-QCIC-81068. The Inspection Results shall include: (1) Certificates of Conformance or (2) Certified Test Reports.

C.3.2.4 All hardware delivered to the Government shall be inspected IAW the relevant inspections clauses stated in the contract. Any corrections required shall be completed within 90 days of delivery receipt by the Contractor. Nothing in this section shall prevent the Government from enforcing its rights of inspection and acceptance allowable under any other part of this contract.

C.3.2.5 First Article Test (FAT). The Contractor shall conduct First Article Test of the JBTDS in accordance with Federal Acquisition Regulation (FAR) 52.209-3, First Article Approval, Contractor Testing to demonstrate the Contractor's production processes can furnish product that conforms to all contract requirements for acceptance including those in the System Performance Specification and the Contractor’s Technical Data Package (TDP).

C.3.2.5.1 First Article Test Plan. The Contractor shall prepare a First Article Test (FAT) Plan IAW CDRL A012 DI-NDTI-80566A which delineates the detailed technical requirements for first article test.

C.3.2.5.2 Contractor Conducted FAT. After notification by the Government, the Contractor shall conduct and successfully complete the Contractor portion of FAT IAW the JBTDS Performance Specification and the TDP. FAT will be considered complete when the Government grants FAT approval.

C.3.2.5.3 FAT Report. The Contractor shall submit a FAT Report IAW CDRL A013 DI-NDTI-80809B. The Government will release FAT applicable Government test results to the Contractor, and such data shall form part of the FAT report.

C.3.2.5.4 First Article and LRIP (up to 54 systems) Refurbishment. In addition to the stated acceptance and appropriate clauses, first article test and LRIP items delivered as quantity must also have undergone refurbishment to the extent of:

1. Replacement of all components and materials with a limited shelf life.

1. Replacement of confidence samples.

1. Replacement or re‑building of all components or assemblies with less than 80% of remaining operational life.

1. Replacement of all filters (such as particulate, desiccant, and purification)

1. Replacement of all external gaskets and seals.

1. Replacement of all internal gaskets and seals readily accessible during military maintenance (up to the Depot Support level).

C.3.2.6 Packaging for FRP Hardware.

C.3.2.6.1 JBTDS System Components, LRUs, Consumables, Auxiliary and Spare and Repair Parts shall be delivered in Government approved military packaging.

C.3.3 Shipping and Delivery.

C.3.3.1 JBTDS system components (Detector/Collectors, Data Stations, consumables, and batteries) shall be delivered to Edgewood, MD per the delivery schedule in the approved IMS and contract delivery order.

C.3.4 Integrated Logistics Support (ILS).

C.3.4.1 Logistics Product Data (LPD) and LPD Status. The Contractor shall provide updates to current LPD and LPD Tasks online and at each Program Review and Logistics Meeting.

C.3.4.1.1 The Contractor shall deliver the Printed latest version, TACOM Approved, of the applicable Technical Manual with each component of the JBTDS. (TM3-6665-437-13&P and TM 3-6665-438-13&P).

C.3.4.1.2 The Contractor shall update all Logistics Product Data, to include but not limited to Technical Manuals, Master Provisioning Records, Drawings, and Training Materials with any changes due to diminished manufacturing sources and material shortages.

C.3.4.2 Depot and Warranty.

C.3.4.2.1 The contractor shall support depot repair and provide repair parts needed for field maintenance of JBTDS assets to include the detector/collector and data station IAW the applicable warranty. Depot = CSES CLT.

C.3.4.2.2 The contractor shall provide a warranty for the detector/collector and data station, which covers materials, workmanship, and performance requirements, for a period of 12 months after acceptance. During which time the contractor shall track and provide the demand data for consumable and spare/repair parts via the on-line SDE (CDRL A014, DI-SESS-81758A)

C.3.4.2.3 The Contractor shall provide task pricing for each depot level task as designated by level of repair in applicable TM’s for all repairs required past warranty through Full Operational Capability, 4QFY30. The Contractor shall provide a repair schedule based on the Maintenance Allocation Chart with estimates for repairs based on time, parts and shipping for Depot level tasks that shall be performed by the Contractor for the lifecycle of the system (10 Years from system fielding) thus there will be a curve with a peak when all systems are fielded.

C.3.4.3 LPD Tasks.

C.3.4.3.1 The Contractor shall conduct an analysis to determine the impact of the change on maintenance procedures and repair parts for all design changes or ECPs resulting in significant changes (more than 50% of data value) in actual usage data or cost. The input of this analysis will include repair to the part level, repair to an intermediate assembly level, and comparison to the existing repair procedure. An estimated mean-time-to-repair associated with these methods, the maintenance level at which the repair would be performed, the frequency of the specific repair, and the part costs are factors that shall be considered in such an analysis. The Contractor may use appropriate tools to conduct this level of repair analysis such as the COMPASS program (available at https://www.logsa.army.mil/) or other equivalent approved program. The Contractor shall complete the LORA IAW TA-STD-0017, Activity 11 and may use MIL-HDBK-502A and MIL-HDBK-1390 as guidance. The Contractor shall submit a LORA report and present this data at the design reviews or with the ECP submissions. Changes in manuals shall also be developed and submitted IAW appropriate CLINs. The contractor shall prepare a Design Change Notice List (DCNL) indicating this change to the LPD database. The Contractor may use “Notice of Revisions (NORs)” CDRLs, utilizing an Excel Comments resolution matrix format to report the changes and requesting Government approval to change.

C.3.4.3.2 Contractor shall prepare and submit a Notice of Revision (NOR) that shall identify changes to specific End Item’s Government Controlled Provisioning documentation, Technical Manual documentation, and/or Training documentation. All NORs will be documents on a Comments Resolution Matrix (CRM) and will be based on Design changes to the Technical Data Package (TDP) and/or editorial correction identified by Government (Field) or Contractor. NORs shall be submitted on a quarterly schedule. NORs for applicable End Item shall be submitted for Government approval via CDRL A015.

C.3.4.4 LPD reports.

C.3.4.4.1 The Contractor shall prepare and submit a Design Change Notice List (DCNL) that shows updates to the specific End Item’s Provisioning Parts List (PPL), Tools and Test Equipment List (TTEL), and Common and Bulk Items List (CBIL) IAW Government approved Notice of Revision (NOR). DCNLs for applicable End Item shall be submitted for Government approval via CDRL A016, DI-SESS-82356.

C.3.4.4.2 The Contractor shall prepare and submit a Change Package (CP) that shows updates to the specific End Item’s TM and/or Training Material IAW Government approved Notice of Revision (NOR). CPs for applicable End Item shall be submitted for Government approval via CDRL A017, DI-TMSS-81677A.

C.3.4.5 Validation and Verification.

C.3.4.5.1 The Contractor shall validate all TM(s) change packages using the guidelines in AMC-P 25-31. The Contractor shall prepare and submit a Validation Plan. The Contractor shall host the validation at their facilities and conduct the efforts required for the validation IAW the approved validation plan. The validation shall include representatives from the Government, Contractor and major subcontractors. The validation requirement is only applicable to any change processes or procedures related to Operation and Maintenance tasks. The contractor shall state all technical changes to procedural steps in the CRM under the NOR submittal. The Government shall require a TM Validation and Verification when significant technical changes have been identified.

C.3.4.5.2 The Contractor shall provide personnel, hardware, consumables, spares, repairs, and support equipment needed to perform the validation. The Contractor shall notify the COR by email thirty (30) days prior to conducting the validation. The Contractor shall record all comments. The Contractor shall incorporate or resolve all validation comments into the TM(s) before Government verification (para. C.3.4.5.3).

C.3.4.5.3 The contractor shall deliver a draft TM for Government verification. The Government will conduct a TM Verification and will provide personnel and the Verification Plan to perform the tasks. The Government will record all comments and provide a Verification report to the Contractor. The Contractor shall incorporate or resolve all verification comments into the change package and submit to the Government for final approval. The Contractor may attend the verification. Anticipate only providing attendance and updates from Government verification.

C.3.4.5.4 The Contractor may attend any verification event resulting from the validated change to the JBTDS TM(s) conducted by the Government.

C.3.4.6 New Equipment Training. The Contractor shall provide New Equipment Training for each Army and USMC unit IAW the shipping schedule using the Government approved NET package. The Government will coordinate with each unit to schedule receipt of equipment and NET. The Government will have a representative at NET and ensure all systems are entered into the Global Combat Support System at the time of fielding. For proposal purposes, the contractor shall propose one generic NET class for two days, 15 students, and location in Lexington, KY.

C.3.5 Systems Engineering.

C.3.5.1 System Engineering Program and Manufacturing Readiness.

C.3.5.1.1 Systems Engineering Management Plan (SEMP). The Contractor shall update and maintain the LRIP SEMP IAW CDRL A018, DI-SESS-81785.

C.3.5.1.2 Requirements Traceability Verification Matrix (RTVM). The Contractor shall update and maintain a Requirements Traceability Verification Matrix (RTVM) IAW CDRL A019, DI-MGMT-82133A. The RTVM shall capture all requirements of the system-level PSPEC, show their traceability to lower-level requirements and show how each requirement will be verified.

C.3.5.1.3 Manufacturing Readiness Assessment (MRA). The Contractor shall conduct an updated MRA to determine Manufacturing Readiness Levels (MRL) using the DoD Manufacturing Readiness Level Desk book, Version 2016, which can be downloaded from http://www.dodmrl.com/. A MRL of 9 (LRIP Demonstrated) shall be reached before FRP can begin and the results of the MRA shall be presented at the PRR. A second MRA shall be conducted no more than 60 days after the delivery of the first 301 FRP JBTDS systems to demonstrate a MRL of 10.

C.3.5.1.4 Production Readiness Review (PRR). The Contractor shall hold a PRR at the Contractor’s facility before production of FRP hardware and all awarded OSIPs. Government approval of the Contractor’s PRR shall be required to begin production. The review shall include representatives from the Government, Contractor and major subcontractors. The Contractor shall present a PRR package IAW CDRL A004. The PRR shall demonstrate that the appropriate production planning (i.e. manufacturing procedures/processes, instructions, quality inspections, facilities, tooling and test equipment, personnel development and certification, inventory management, supplier management) is complete. The PRR shall demonstrate that logistical documentation is complete. The PRR shall provide evidence that the system can be produced with acceptable risk and no breaches in cost, schedule or performance thresholds. The Contractor shall submit meeting minutes IAW CDRL A003.

C.3.5.1.4.1 Technology Readiness Level (TRL). The contractor shall demonstrate the achievement of a TRL of 9 at the first PRR and provide sufficient documentation to substantiate a TRL 9. The Technology Readiness Level Deskbook is cited for reference (http://www.acqnotes.com/Attachments/Technology%20Readiness%20Assessment%20Deskbook.pdf).

C.3.5.1.4.2 Functional Configuration Audit (FCA) Report. The Contractor shall submit an updated FCA Summary Report IAW CDRL A020 ( DI-CMAN-81022C) 30 days before holding a PRR to document any changes since LRIP. The report shall document any changes since the last submission of the report and adequately demonstrate the performance of the JBTDS meets the requirements of all applicable PSPECs. DI-SESS-81646C, MIL-HDBK-61A and EIA-649 are cited for reference).

C.3.5.1.4.3 Physical Configuration Audit (PCA) Report. The contractor shall evaluate the LRIP PCA and submit the deltas (areas that have changed) The Contractor shall submit an updated PCA Summary Report IAW CDRL A020 (DI-CMAN-81022C) 30 days before holding a PRR to document any changes since LRIP. The report shall document any changes since the last submission of the report and adequately demonstrate the JBTDS matches its design documentation. This documentation includes but is not limited to the TDP and Manufacturing Instructions. DI-SESS-81646C, MIL-HDBK-61A and EIA-649 are cited for reference.

C.3.5.1.4.4 First Article Test (FAT) Report. The Contractor shall submit a FAT Report IAW CLIN A013 30 days before holding a PRR. The report shall document any changes since the last submission of the report and demonstrate compliance to the FAT requirements of EA-D-2205, EA-D-2277, A12383 and 10080022.

C.3.5.2 Configuration Management

C.3.5.2.1 Contractor Configuration Management (CM) Process. The Contractor shall implement and maintain a Configuration Management Process for the JBTDS that ensures control of all hardware, software, firmware, media, and associated configuration documents. SAE EIA 649 and MIL-HDBK-61 cited for guidance. The Contractor's CM process shall, at a minimum, consist of configuration planning and management, configuration identification, configuration control, configuration status accounting, and configuration verification and audit. Consideration for interfacing with other acquisition requirements such as quality assurance, and other program related disciplines shall be addressed. The Contractor shall designate a CM representative to serve as a primary point of contact to the Government for all CM matters. The Contractor shall be responsible for all actions of its subcontractors, including CM. The Contractor shall notify the Government of any changes at the Contractor's facility that impact the Contractor's established CM process.

C.3.5.2.1.1 Contractor Configuration Control. The Contractor shall perform configuration accounting of all aspects of the JBTDS deliverable hardware and software according to the Government approved Configuration Management Plan and the terms of this contract. The Contractor shall ensure that the requirements of this CM process are allocated to all levels of organizations internal to the Contractor and its subcontractors to ensure that the basic elements of CM and control are consistent across all members involved and that established baselines are maintained, communicated, and understood across all organizations involved.

C.3.5.2.1.2 Contractor’s Configuration Management Plan (CMP). The Contractor shall update and maintain the LRIP CMP IAW CDRL A021, DI-SESS-81875, throughout the life of the contract. The Contractor shall implement the Government-approved CMP and provide revisions as required. The Contractor shall conduct all CM activities IAW the approved CMP. The CMP shall include procedures for determining change class, how each action will be dispositioned, review personnel including Government representatives, and review process (MIL-HDBK-61 and EIA-649 are referenced for guidance).

C.3.5.2.2 Contractor Configuration Controlled Items. The Government is placing the following items under Contractor control and maintenance at contract award:

a. JBTDS TDP (to include the Detector/Collector, Data Station, and Consumables). The TDP shall contain the items in C.3.5.3.1.1 Technical Data Package (TDP) Elements in a complete and accurate manner.

b. Logistics Product Data (LPD)

c. Government controlled Provisioning Master Record (PMR). (Based on Logistics Management Information (LMI) provided by the contractor (i.e., LSA-036 reports and Design Change Notification Lists (DCNL)). Contractor will maintain PMR.

C.3.5.2.2.1 The Contractor shall continue to maintain all these items and all Contractor maintained documents over the entire PoP. The Government will have approval authority of Class I changes and concurrence of Class II changes. The items in Table 3 will permanently remain under Government Configuration Control. The Contractor shall follow MIL-HDBK-61 for Class I and Class II criteria. The Government reserves the right to require subsequent testing at the Contractor’s cost for any changes.

C.3.5.2.2.2 The Contractor shall update these documents to incorporate all changes, and all Government approved changes that result from an OSIP (para. C.3.5.5.3). The complete JBTDS TDP shall be representative of production hardware. As necessary, the Contractor shall use the appropriate CDRL to resubmit the changed document.

C.3.5.2.3 Engineering Change Proposal (ECP) and Notices of Revision (NORs). The Contractor shall prepare and submit Engineering Change Proposals (ECPs) IAW CDRL A022 DI-CMAN-80639C, and Notices of Revision (NORs) IAW CDRL A015 DI-CMAN-80642C for every proposed Class I change and engineering changes that will affect Government configuration-controlled documents or Government owned JBTDS products (systems, software, spares, consumables, etc.) or support equipment. All changes shall be complete and include appropriate test results, software document changes, production documentation changes, quality procedure changes, production, or test equipment changes as applicable. All changes shall also include input on the following: engineering documentation, technical manuals, technical bulletins, and LPD.

C.3.5.2.4 Value Engineering Change Proposals (VECPs). The Contractor may voluntarily submit Value Engineering Change Proposals (VECPs) IAW CDRL A022, DI-CMAN-80639C, and FAR 52.248-1.

C.3.5.2.5 Notice of Revision (NOR). Except as noted in D. and F. below, the following information for all changes shall be made available to the COR in monitoring Contractor changes no later than three (3) working days prior to decision review on the action. The Contractor shall submit changes to the Government IAW CDRL A015. All approved changes with the below information shall be available electronically for Government access for the life of the Delivery Order:

a. Reason for the change

b. Detailed description of the change

c. The next higher assembly(ies) affected

d. The effectivity, by serial numbers, as applicable

e. A recommendation whether or not the change needs to be retrofitted into previously manufactured items

f. Verification/Validation test data, as applicable, of the changes to ensure that all Delivery Order requirements remain met

g. Analysis of any impacts to items under Government Configuration Control (GCC) (Table 3).

C.3.5.2.6 Request for Variance (RFV).The Contractor shall prepare and submit an RFV IAW CDRL A023, DI-SESS-81883, to request temporary departures from the baseline. RFV Classifications of Critical or Major shall be consistent with the classification descriptions in MIL-HDBK-61. The Contractor shall obtain Government approval of RFVs before implementation. Government approval of RFVs in no way invalidates any contractually required PSPEC, unless specifically stated in a contract modification. An RFV shall clearly indicate the corrective actions, the anticipated completion date of corrective actions, applicable retrofit plan, and consideration for acceptance of the deviation.

C.3.5.2.7 Configuration Control Board (CCB). The Contractor shall establish and maintain a CCB IAW the Government approved CMP to review all engineering changes and recommend appropriate action prior to approval and implementation. The Contractor shall provide the Government the option to have representatives attend CCB meetings in person or via telephone or videoconference. The Contractor shall provide the Government representatives adequate documentation to prepare for the CCB meeting three (3) working days in advance. The Contractor shall obtain Government concurrence of proposed change class (I or II) prior to final determination of change status. The CMP and CCB shall guarantee continuous form, fit, function, and interchangeability of JBTDS, support and test equipment, spare and repair parts, consumable supplies, and any support and test software. The Contractor shall ensure configuration traceability and deliver hardware and software that conforms to the most current JBTDS TDP and PSPECs.

C.3.5.2.8 Material Review Board (MRB). The Contractor shall establish and maintain a MRB to review and make recommendations for the disposition of nonconforming product used in the fabrication of the hardware delivered under this contract. The Contractor shall provide the Government the option to have representatives attend in person or via telephone or videoconference. The Contractor shall obtain Government concurrence for all use-as-is or repair, MRB recommendations prior to hardware disposition. All MRB actions shall be included in the Monthly Report as well as in the Configuration Status Accounting information. RFV and ECP actions resulting from the MRB shall be submitted IAW para 4.5.4.2.2.2 and 3.5.4.2.2.2, respectively.

C.3.5.2.9 Notification of Changes to Commercial Equipment or Software. The Contractor shall submit notification to the Government when changes occur to commercial off-the-shelf equipment or software, which is being procured or fabricated by the Contractor, and the Government does not have any configuration authority.

C.3.5.2.10 Configuration Status Accounting (CSA). The Contractor shall report Configuration Management activities, including engineering changes and deviations as part of the Monthly Status Report IAW CDRL A002. As a minimum, the report shall include the Engineering Change Notice (ECN) title, ECN document number, the class of change, a brief description of the reason for the change, a brief description of the change, any affected part number(s) and nomenclature(s), effectivity of the change, date of approval, and approval authority.

C.3.5.2.11 As Built Configuration List (ABCL). The Contractor shall maintain a configured item, component, and software ABCL database that identifies to the drawing revision level (software version), the Configuration Items that are contained within each serialized end item, and serialized component part/software versions contained within each serialized end item. The Contractor’s ABCL database shall be IAW CDRL A024 DI-CMAN-81516, and accessible to the Government online through SDE. The Contractor’s ABCL database shall be searchable online by drawing number, part number, and serial number.

C.3.5.2.12 Changes to Items Under GCC. The Contractor may propose changes to GCC items in Table 3. The Contractor shall not implement engineering changes to (or impact compliance with) Government controlled documents and software without prior Government approval. Approval shall be requested by submitting an Engineering Change Proposal (ECP), Request for Variance (RFV), or Notice of Revision (NOR) to the COR. The Government will have final approval to all changes to GCC items.

Table 3: Items Permanently Under Government Configuration Control.

* Unless otherwise noted, the document revision placed on contract will be the revision current at the time of contract award.

C.3.5.3 Technical Data. IAW Data Rights clauses incorporated into this contract, all documentation including: technology, drawings, interfaces, specifications and software products for the entire system, LRUs, SRUs or specific parts shall be appropriately marked.

C.3.5.3.1 Content and format of Technical Data Package (TDP). The Contractor shall maintain a TDP that accurately reflects the JBTDS hardware, software, and firmware developed, delivered, and tested under this contract in accordance with CDRL A025, DI-SESS-80776A. The TDP shall include, but not be limited to, the elements applying to hardware, software, manuals, packaging, special tools, test and diagnostic tools, acceptance test equipment, and interface requirements listed below. The Contractor shall capture all information in the TDP necessary for manufacturing and assuring the manufactured items meet acceptance criteria for JBTDS, its subcomponents, as well as all interface requirements. The characteristics identified within the TDP shall be sufficient to ensure the finished product is capable of meeting the requirements of the JBTDS Performance Specification and related documents. The Contractor shall finalize the TDP IAW the Government-approved CMP prior to the start of manufacturing. Changes to this baseline shall be fully coordinated and documented.

C.3.5.3.1.1 Technical Data Package (TDP) Elements. The Contractor’s TDP shall maintain the following items in a complete and accurate manner:

a. Engineering design data and drawings

b. Interface Control Documentation/ Drawings

c. Technical data for hardware, software, and system consumable configuration items

d. Technical data for LRUs spare parts, repair parts, and consumable supplies.

e. Provisioning Parts lists

f. Provisioning Parts specifications.

g. g. Non-standard/non-commercial/unique quality control procedures (including Acceptance Test Procedures)

h. Software/Firmware documentation to include specifications and source code

i. Training Materials.

j. Special packaging Instructions (SPI)

k. Manufacturing and Inspection Records

l. Process Specifications

m. Drawing tree (identifying the engineering drawing and specification hierarchy from top assembly level down to the subassembly level). The tree shall be in block diagram format. A separate tree shall identify each approved variation in configuration

C.3.5.3.1.2 Drawing Format. The Contractor shall comply with the requirements of MIL-STD-31000 (TDP Option Selection Worksheet, Section J, Attachment 8) and ASME Y14.100 with Appendices B through E. Every drawing shall include the next higher assembly drawing number.

C.3.5.3.1.3 Data Rights and Distribution. The Contractor shall comply with DOD Directive 5230.24, Distribution Statements on Technical Documents and DoDI 5200.48, Controlled Unclassified Information (CUI) in assignment of distribution markings. The distribution statements used on JBTDS contractually required technical data and documentation shall require Government approval. The Contractor shall mark all technical data created or updated under this contract with Limited Dissemination Control (LDC) Statement Federal Employees and Contractors Only (FEDCON) (formerly Distribution Statement C) and applicable export control warnings IAW DoD Directive 5230.24.

C.3.5.3.1.4 The Contractor shall deliver a Level 3 TDP to the Government after successful completion of FAT such that the documentation may be used by the Government to support competitive procurement. MIL-STD-31000 shall be used for guidance. The TDP shall consist of all items listed in section C.3.5.9.1. The TDP shall be delivered IAW CDRL A025 DI-SESS-81000. Contractor format is permitted for JBTDS TDP drawings and models. Further format requirements are provided by the corresponding MIL-STD-31000. TDP Option Selection Worksheet for the JBTDS TDP, Section J, Attachment 7 MIL-STD-31000 is to be used for guidance.

C.3.5.3.2 The Contractor’s technical data shall be updated within five (5) working days of the approval of any engineering changes.

C.3.5.3.3 Update of Affected TDP Elements. The Contractor shall update any TDP elements that are affected by any implemented engineering changes within 15 working days. See C.3.5.3 Configuration Management.

C.3.5.3.4 Government Access to Contractor TDP. The Contractor shall make all TDP elements accessible to the Government on SDE (see C.3.5.2.2 On-Line and On-Site Access to Data) and at the Contractor’s facility. The Contractor shall clearly identify all software packages and versions used and accepted by the Government. All Manufacturing and Inspection Records will be made available within (5) working days upon request by the Government.

C.3.5.3.5 Acquisition of Technical Data. All technical data created, modified or delivered shall be IAW the DFARS Technical Data clauses.

C.3.5.3.6 Rights in Technical Data. Acquisition of technical data and the rights to use, modify, reproduce, release, perform, display, or disclose technical data will follow the policies and procedures at DFARS subpart 227.7100.

C.3.5.3.7 Interface Control and Performance Specifications

C.3.5.3.7.1 System Interface Control Specification (ICS). The Contractor shall provide ICSs showing all electrical, communications, and mechanical interfaces for the JBTDS IAW CDRL A026 DI-SESS-81314A.

C.3.5.3.7.2 Performance Specifications for Line Replacement Units (LRUs) and Operational Consumables. The Contractor shall provide performance specifications for all LRUs and operational consumables identified in the ILS process (Para C.3.4) that are not in the Government supply system ninety (90) days after identification IAW DI-SDMP-81465A, CDRL A027.

C.3.5.3.7.3 ICS and Performance Specification Validation. The Contractor shall perform Contractor validation of each ICS and Performance Specification IAW the IMS. Validation findings shall be incorporated into the ICS prior to presentation to the Government for final approval.

C.3.5.4 Parts Management Program. The Contractor shall maintain a Parts Management Program. Of special interest to the Government is the Contractor’s process for managing Diminishing Manufacturing Sources and Material Shortages (DMSMS, the loss or impending loss of manufacturers or suppliers of parts and material used in the JBTDS). MIL-STD-3018, DOD 4105.1-R, and the SD-22 DMSMS Guidebook are provided for guidance.

C.3.5.4.1 Contractor Parts Management Plan (PMP) and Bill of DMSMS Risk Materials. The Contractor shall prepare and submit a PMP and Bill of DMSMS Risk Materials IAW DI-SESS-81656, CDRL A028. The Contractor’s PMP shall include a process for managing obsolescence issues. The plan shall present the screening and forecasting tools and methods, present a projection beginning with LRIP through at least five years into production, identify when a DMSMS or obsolescence risk may impact the configuration baseline, and develop recommended risk mitigation action(s). MIL-STD-3018, paragraph 6.4.3 identifies tools available for the mitigation of part obsolescence impacts.

C.3.5.4.2 Identification and Reporting of DMSMS. The Contractor shall electronically inform the Contracting Officer’s Representative (COR) as DMSMS issues arise. Resolution of DMSMS issues shall be a Contractor responsibility. The Contractor shall identify DMSMS issues, mitigation plans, and resolution progress as part of the Monthly Status Reports IAW CDRL A002.

C.3.5.4.3 Obsolescence Support in Production (OSIP). The Government may award a yearly OSIP contract line item number (CLIN) to address major obsolescence events that are not covered under the Diminishing Manufacturing Sources and Material Shortages (DMSMS) (para. C.3.5.4.1) surveillance. The OSIP effort shall include all engineering efforts to finalize the production design of the replacement item/technology, integration efforts, test hardware fabrication, test (verification and validation), and document changes resulting from OSIP efforts. The Contractor shall document design changes under the OSIP, such as manuals, drawings, training material, provisioning data, packaging, and impacts to test equipment (field and depot level), IAW the requirements of this contract. Upon successful completion of the OSIP and Government agreement to the production implementation by serial number, the Government shall incorporate the design changes into the production hardware delivery items by formal contract modification to both end-item and spare part range price table changes. All costs associated with a technology insertion (with the exception of recurring impact to production hardware) will be funded under the OSIP.

C.3.5.4.3.1 OSIP Production Readiness Review (PRR). The Contractor shall hold a successful PRR at the Contractor’s facility before incorporation of any OSIP change into production. The review shall include representatives from the Government, Contractor and major subcontractors. The Contractor may reference the DAG for review content. The Contractor shall present a PRR package IAW CDRL A004. The PRR shall demonstrate that the appropriate production planning (i.e. manufacturing procedures/processes, instructions, quality inspections, facilities, tooling and test equipment, personnel development and certification, inventory management, supplier management) is complete. The PRR shall demonstrate that logistical documentation is complete. The PRR shall provide evidence that the system can be produced with acceptable risk and no breaches in cost, schedule or performance thresholds. The Contractor shall submit meeting minutes IAW CDRL A003.

C.3.5.5 Packaging. The generic term packaging shall include preservation, unit packing, packing, unitization, and marking. Items not designated for military distribution shall be packaged following standard commercial practices IAW ASTM D3951, and marked IAW MIL-STD-129. All contractual deliverables shall be received at the final destination undamaged and in useable and operational condition.

C.3.5.5.1 Design Guidance for Military Packaging. All items going into the military distribution system shall require military packaging, as defined in MIL-STD-2073-1. The Contractor shall use MIL-STD-2073-1 in the development of acceptable materials, containers, and processes for the JBTDS packaging. This document may also be used for determining methods of preservation, unit packing, packing, unitization, and marking; procedures required for select packaging materials for packaging designs; and guidance in the preparation of packaging requirements. The Contractor shall determine and develop the appropriate methods for shipment and storage and use MIL-STD-2073-1 as guidance for consolidation and unitization of containers when applicable. The Contractor shall conform to the marking procedures for all JBTDS packaging IAW MIL-STD-129.

C.3.5.5.1.1 Use of Existing Approved Military Packaging. For items that have approved existing Military packaging, the Contractor shall package those items in accordance with the approved level A packaging data and furnish the Government a copy of the packaging data as part of the Packaging Test Reports (See paragraph C.3.5.8.5).

C.3.5.5.1.2 Reusable containers. The criteria used for determining suitability of reusable containers are:

a. High value (over $1000.00) and that will be returned to the Contractor or Depot for repair.

b. Packaging that will offer cost savings through a life cycle of at least fifteen (15) shipments.

c. Packaging that can be repackaged by the field user.

As a minimum, the reusable containers shall be designed for:

a. Multiple handling during transportation and in transit storage from point of origin to final user;

b. System transportability requirements (to include rail, road, air and ship);

c. Shock, vibration and static loading during shipment…