Attachment 11 - Section L.pdf

FA301620B0011 Page 1 of 3

Section L – Instructions, Conditions & Notices to Offerors or Quoters

Preparation Instructions. Offerors shall provide a proposal that meets the following instructions and requirements.

1. This requirement will be procured using FAR 36 and 14, Construction Contracts and Sealed Bidding.

1.1. The official points of contact (POCs) for this solicitation are:

Contract Specialist: Laurenkallen Harper; laurenkallen.harper@us.af.mil Contracting Officer: Zandra F. Hearn;.zandra.hearn@us.af.mil

1.2. Discrepancies and Ambiguities: If an offeror believes the requirements in these instructions contain an error, omission, ambiguities, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale no later than 10 calendar days after the IFB release.

1.3. Direct questions regarding this solicitation shall be sent to the official POCs identified at paragraph 1.1. All questions shall be submitted no later than 3 days after site visit. The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring an extension of the solicitation and to extend would not be in the best interest of the Government.

1.4. A site visit has been scheduled and information can be found in FAR Clause 52.236-27.

While attendance is not mandatory, it is strongly recommended.

1.5. Submission of Offers: Submit all bids to both POCs identified at paragraph 1.1 No Later Than the date and time shown on Box 13A.

1.6. IAW FAR 14.202-8 Electronic Bids, for this acquisition the use of electronic bids shall be utilized. Offerors shall only submit bids electronically. Electronic copies shall be searchable documents compatible with Adobe Reader 9 and/or Microsoft 2007.

1.7. Electronic bid shall be submitted addressed to both POCs identified at paragraph 1.1, and should be identified in the subject line as “FA301623B0002 Response to IFB”. All bids will be placed in a secure electronic folder. No personnel besides the Contracting Officer and Contract Specialist will see bids prior to bid opening. If the offeror chooses, a drop box via DoD Safe may be requested NLT five (5) days before the proposal due date.

2. Period for Acceptance of bid: The offeror agrees to hold its prices firm for the period specified in Block 13(d) from the date specified for bid opening. The offeror must follow the instructions contained herein.

2.1. Offeror is required to meet all solicitation requirements, including terms and conditions.

Failure to meet a requirement may result in an offer being ineligible for award.

a) The offeror’s representations and certifications shall be current in BetaSam (https://www.sam.gov).

b) The offeror shall meet the WOSB certification requirements prior to the bid opening date (see paragraph 3.2 for eligibility requirements).

FA301623B0002 Attachment 11 17 Aug 23

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2.2. Post-Award/Pre-Performance Conference: A post-award/pre-performance conference will be scheduled by the Contracting Officer (CO) and held prior to the commencement of any work at that installation under the awarded contract. The offeror or their duly authorized representative is required to attend the post-award/pre-performance conference.

2.3. Contract Document: Sections K, L and M apply to the solicitation phase only;

therefore, they will not be a physical part of the resulting award.

2.4. Bidders will be escorted by Contracting to the bid opening location. Bid opening will be conducted at 2:00 p.m. local San Antonio, TX time on Thursday, 31 August 23 at the JBSA-FSH TX, Bldg 4196; CES Building conference room.

2.5. All entrance to the base will be coordinated with the Contract Specialist to facilitate entrance to facility for site visit. Individuals requiring access to the base shall provide a pass request to the Contract Specialist (see paragraph 1.1) via email through DoDSafe and provide the following information five days in advance using the UAR form:

a) Name(s) of the individuals who will be in attendance

b) D.O.B.

c) Identification Number/State Issued (State or Federal issued Identification such as

Driver’s License, State Identification, or U.S. Passport)

d) Vehicle Information (License plate state and number)

This information will be used to obtain base access passes and safeguarded IAW procedures outlined in the Privacy Act of 1974 and DoD 5400.11R.

The offeror is responsible to submit/provide this information by means of protecting personal information. Please allow at least two-hours to process and pick-up base access pass at the visitor center. All individuals requesting base access are required to provide self-identification to Security Forces for access. Individuals requesting base access less than three-days prior to bid opening may not be processed timely for bid opening.

3. Bid preparation: The response shall consist of two (2) separate volumes; Volume I – Pricing (Contractor Detailed Cost Breakdown); Volume II –Contract Documentation (Filled SF 1442). Price alone will be evaluated and no tradeoffs will be conducted.

3.1. Volume I – Pricing (Contractor Detailed Cost Breakdown): The offeror shall submit a detailed cost breakdown (Attachment # 10) displaying the essential elements of work with pricing. The Contractor Detailed Cost Breakdown shall include the following at a minimum:

a) Design Costs: Direct, indirect, other direct costs (subcontractors…), G&A, and any fees (rates).

b) Construction Costs: Direct Labor (to include labor burden amount and associated rates), material, other direct costs (equipment, subcontractors, etc.), overhead (amount and associated rates), profit (amount and associated rates), and bonding (amount and associated rates).

All pricing information must be included in this section of the bid designated as the Volume I

– Pricing (Contractor Detailed Cost Breakdown). Under no circumstances shall this

FA301620B0011 Page 3 of 3 information and documentation be included elsewhere in the bid. Information beyond that required by this instruction shall not be submitted, unless the offeror considers it essential to document or support a price position.

3.2. Volume II – Contract Documentation (Filled SF 1442): The offeror shall submit the SF 1442 with all required fill ins:

a) Section A: SF 1442 with completed blocks 14, 15, 16 (if different than block 14), 17, 20a, 20b, and 20c. An authorized official of the firm must sign SF 1442 block 20b.

b) If amendments are issued, offerors must acknowledge receipt of all amendments issued to this solicitation in box 19.

c) Section B: Complete pricing information for each CLIN.

d) Section I: Complete appropriate certifications.

e) Section K: Complete all appropriate and applicable Representations and Certifications.

Only electronic copies will be accepted.

f) Bid Guarantee: A copy of the bid guarantee should be included in the electronic bid. The original sealed copy should be mailed out addressed to the official POCs and so it is received no later than the time and day of bid opening.

The contractor is responsible to meet the eligibility and certification requirements of the WOSB program. Offerors are encouraged to review the eligibility requirements as noted in FAR Subpart 19.1500, and the Women-Owned Small Business Federal Contracting program page (https://www.sba.gov/federal-contracting/contracting-assistance-programs/women-owned-small-business-federal-contracting-program#section-header-4) for assistance on Certification and the WOSB Program Eligibility requirements.

3.3. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s bid and who can obligate the company contractually.

(End of Provision)