PERFORMANCE WORK STATEMENT (PWS)

KITCHEN EXHAUST HOOD AND DRYER VENT CLEANING SERVICES

JOINT BASE MYER HENDERSON HALL

(12/09/2025)

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Kitchen Exhaust Hood and Dryer Vent Cleaning Services. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Kitchen Exhaust Hood and Dryer Vent Cleaning Services as defined in this performance work statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Joint Base Myer - Henderson Hall (JBM-HH) is located in the National Capital Region and is composed of three distinct sites: Fort Myer, Henderson Hall, and Fort McNair. JBM-HH operates multiple dining facilities and food-service operations that depend on commercial kitchen exhaust systems designed to remove heat, grease-filled vapors, and airborne contaminants generated during meal preparation. In addition, several facilities including Barracks, the Child Development Center, and other facilities are equipped with Dryers, used by tenants across the installation. Routine inspections and cleanings for both kitchen exhaust hoods and dryer ducts are critical for preventing fire hazards, maintaining proper airflow, equipment performance, and ensuring compliance with applicable safety and fire protection standards.

Effective maintenance of these systems supports uninterrupted mission operations and contributes to a safe environment for the military and civilian personnel who work and reside on

JBM-HH.

1.3 Objectives: The basic service objectives include the following:

(a) Contractor shall ensure all kitchen exhaust systems and components are cleaned and maintained in accordance with (IAW) applicable safety, health, and fire-prevention standards.

(b) Maintain safe and operational dryer duct systems across designated facilities, including the Child Development Center, Barracks, and other locations with government-owned dryers.

(c) Reduce the risk of fire hazards by removing accumulated grease, lint, and other contaminants from exhaust systems and dryer ducts.

(d) Maintain equipment to ensure uninterrupted food service and facility operations by ensuring all systems function efficiently and safely.

(e) Provide clear communication, documentation, and reporting to enable verification of services performed.

1.4 Scope: The Contractor shall furnish all personnel, equipment, supervision and any other items necessary to perform all operations in connection with cleaning of kitchen exhaust hoods and dryer ducts at JBM-HH as defined in this Performance Work Statement (PWS) and all other terms, conditions, and provisions contained herein.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 7 months and four (4) 12-month option years. The period of performance reads as follows:

Base Year September 1, 2026 – February 28, 2027 Option Year I March 1, 2027 – February 29, 2028 Option Year II March 1, 2028 – February 28, 2029 Option Year III March 1, 2029 – February 28, 2030 Option Year IV March 1, 2030 – February 28, 2031 Additional Option Period (8 months) March 1, 2031 – August 31, 2031

1.6 General Information

1.6.1 Quality Control: Quality control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.246-1, Contractor Inspection Requirements).

1.6.1.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.6.1.2 The Contractor shall develop, implement and maintain an effective quality control system that includes a written quality control plan (QCP). The QCP shall implement standardized procedures/methodologies for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government. The QCP, at a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction;

corrective action procedures to include procedures for addressing government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints.

1.6.1.3 The Contractor shall submit electronic copies of the comprehensive written QCP by email to the to the Contracting Officer (KO) and Contracting Officer Representative (COR) within ten (10) working days. Updated QCP files shall be provided within five (5) working days whenever changes are made. All submissions shall be transmitted as Microsoft Word attachment.

After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system.

1.6.1.4 The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within (5 days). If the Government has provided comments, the Contractor shall then have (10) to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than (10 days ) prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance of proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

(e) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.6.1.5 The Contractor shall inform the COR of issues or potential issues that might affect the performance within three (3) working days of identifying those issues. Verbal reports shall be followed by a written report submitted within five (5) working days. (Deliverable #1)

1.6.1.6 Contractor Discrepancy Report (CDR): When the Contractor's performance is determined to be unsatisfactory, a Contractor Discrepancy Report (CDR) may be issued. If a CDR is issued, the Contractor shall reply in writing within five (5) workdays from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence. (Deliverable #17)

1.6.2 Quality Assurance: The government will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is a document primarily focused on what the government must do to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels.

1.6.3 Federal Government Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the due date for any documentation (e.g. deliverables, submittals, etc.) falls on a holiday, the submittal shall be provided on the last business day preceding the holiday. Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. The recognized federal holidays include:

New Year’s Day 1st day of January Martin Luther King Jr. Day 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The Government facility office hours, facility operating hours, and Contractor support hour requirements often coincide; however, they may differ. Refer to the following for guidance.

1.6.4.1 Facility Office and Operating Hours: The Government office and operating hours are Monday through Friday from 0800 to 1700 except U.S. Holidays identified in paragraph 1.6.3 above or when the facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Any such closures will be communicated to the Contractor by the Contracting Officer or Contracting Officer Representative.

1.6.4.2 Contractor Support Hours: To accommodate required cleaning services, facilities needing service may require temporary closure. The Contractor shall provide support services after standard business hours between the hours of 1600 to 0400 hours, Monday through Friday, and on select weekends, except U.S. Holidays, identified in paragraph 1.6.3 above, or when the facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.3 Contractor Scheduling: The Contractor shall coordinate and submit all cleaning schedules to the Contracting Officer's Representative (COR) for review and approval prior to implementation paragraph 5.4.3. Workforce stability and continuity are essential to mission success. The Contractor shall always maintain an adequate workforce to ensure uninterrupted performance of all tasks defined within this PWS whenever the Government facility is operational and not closed for the reasons stated above. (TE 2 Deliverable #9)

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Government sites outlined IAW Technical Exhibit (TE) 3 - Kitchen Exhaust and Dryer Duct Inventory List.

1.6.5.1 Contractor Location Requirement: The Contractor shall maintain a primary office or operational presence within 100 miles of the Washington DC metropolitan area and shall be capable of mobilizing to the installation within 120 minutes of notification during normal business hours. This requirement is necessary to ensure timely response, scheduling flexibility, rapid mobilization of personnel and equipment, and effective coordination with Government representatives. The Contractor shall identify the address of the qualifying office or facility at the time of proposal submission and shall maintain compliance with this requirement for the duration of the contract.

1.6.6 Type of Contract: The government will award a Firm Fixed Price type contract as determined by the Contracting Office and Resource Advisor (RA).

1.6.7 Security Requirements: The following information is provided on security related matters.

1.6.7.1 Security Program: Contractor personnel performing work under this contract must obtain a National Crime Information Center Interstate Identification Index (NCIC-III) background check to obtain access to JBM-HH and must maintain this level of security as required for the life of the contract. NCIC III is the Army’s baseline background check for entrance onto Army installations for Non-Common Access Card (CAC) or Non-DoD cardholders. At the time of the proposal submission, the contractor must ensure all proposed contractor employee personnel can meet these requirements. The security requirements are IAW the Homeland Security Presidential Directive 12 (HSPD-12) and Army Regulation (AR) 190-13, The Army Physical Security Program.

1.6.7.2 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to authorized personnel who meet the security criteria and vetting requirements, including successful completion of the NCIC-III background check, referenced in paragraph 1.6.7.1.

1.6.7.2.1 Contractor and subcontractor personnel requiring unescorted access to JBM-HH shall complete the installation’s access vetting process through the JBM-HH Visitor Control Center (VCC). Personnel must present valid Government-issued photo identification and provide all information required for the NCIC-III background check IAW AR 190-13 and installation policy.

Upon successful vetting, the VCC will issue the appropriate installation pass or badge.

Individuals who fail the vetting process or who do not submit the required documentation will be denied access. The Contractor shall ensure personnel report to the VCC in sufficient time to complete vetting without impact to contract performance. The COR will coordinate access requirements and procedures with the Contractor to facilitate timely processing and compliance.

Contractor personnel who fail to meet access requirements, or whose access is denied or revoked at any time, shall not perform work under this contract. The Contractor shall immediately notify the COR of any personnel whose access has been denied or revoked.

1.6.7.3 Contractor Personnel Access Log: The Contractor shall provide the Contracting Officer, via the COR, a Contract Personnel Access Log within three (3) calendar days after contract award IAW TE 2 - Deliverable #3. The log shall identify all contractor and subcontractor personnel who require installation access and must include, at a minimum, the following information for each individual:

(a) Full name

(b) Employer (prime or subcontractor)

(c) Position or role under the contract

(d) Date installation access was requested

(e) Status of NCIC-III or other required background vetting

(f) Issued badge or pass number (if applicable)

(g) Access expiration date

The log shall be kept current at all times. The Contractor shall update the Installation Pass Log whenever personnel are added, removed, or have a change in access status. An Updated

Contractor Personnel Access Log shall be submitted to the COR within five (3) calendar days of any changes and made available to the Government upon request. (TE 2 - Deliverable #2)

1.6.7.4 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 business days.

1.6.8 Physical Security: The Contractor shall safeguard all government equipment, information, and property provided for Contractor use.

1.6.8.1 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.6.8.2 Key Control: NA

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other government personnel, as appropriate, will meet periodically, quarterly as a minimum, with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will inform the Contractor of how the Government views the Contractor's performance, and the Contractor will inform the Government of any problems being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.6.10.1 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 3 business days.

1.6.11 Key Personnel: The following personnel are designated by the Government as Key Personnel and are essential to the successful performance of this contract: Program Manager, Quality Control Representative, and Lead Technician/Crew Supervisor.

Offerors shall submit the names, resumes, and letters of commitment for all proposed Key Personnel as part of their proposal. Resumes shall clearly demonstrate that each proposed individual meets or exceeds the minimum qualifications specified in this PWS.

Following contract award, the Contractor shall confirm the assignment of the proposed Key Personnel in writing to the Contracting Officer within five (5) calendar days after contract award or during the post-award conference. Substitution of Key Personnel shall not be permitted without prior written approval of the Contracting Officer.

1.6.11.1 Program Manager: Contractor shall designate a Program Manager (PM) who will be responsible for the overall contract performance.

The PM shall be available Monday through Friday, 0800 to 1600, excluding federal holidays or days when the Government facility is closed via telephone and email to coordinate work, respond to Government inquiries, and address contract-related issues.

The Contractor shall ensure availability of the PM outside normal business hours when work is actively being performed, as required to support contract execution.

The Program Manager shall meet the following minimum qualifications:

(a) A minimum of three (3) years of experience managing service contracts of similar size and scope, preferably involving facility maintenance, kitchen exhaust cleaning, or mechanical cleaning services.

(b) Demonstrated ability to plan, coordinate, schedule, and supervise multiple teams performing work at Government or commercial facilities.

(c) Knowledge of applicable standards, including the National Fire Protection Association (NFPA) 96, NFPA 54/211, and Occupational Safety and Health Administration (OSHA) safety requirements relevant to kitchen exhaust hood and dryer duct vent cleaning.

(d) Strong communication skills and the authority to act on behalf of the Contractor in all matters related to contract administration and daily operations.

(e) Ability to obtain and maintain installation access and any required background checks.

1.6.11.2 Quality Control Representative: Contractor shall designate a Quality Control (QC) Representative who will be responsible for ensuring all work performed under this contract complies with the Performance Work Statement (PWS), applicable codes and standards, and the Contractor’s Quality Control Plan. The QC Representative shall have the authority to identify deficiencies, implement corrective actions, and halt work when necessary to ensure safety and compliance. The name and resume of the QC Representative shall be submitted in writing to the Contracting Officer no later than five (5) calendar days after contract award or presented during the post-award meeting (Deliverable #4). The QC Representative shall have:

(a) A minimum of three (3) years of experience conducting inspections or performing quality oversight for kitchen exhaust cleaning, dryer duct cleaning, or related mechanical/industrial cleaning services.

(b) Working knowledge of NFPA 96 requirements for kitchen exhaust systems and NFPA 54/211 standards for dryer duct systems.

(c) Ability to recognize deficiencies, document findings, and implement corrective actions.

(d) Training or certification related to quality management, inspection procedures, or industry best practices (e.g., IKECA, NADCA, CECS/CECT) is highly preferred.

(e) Experience preparing quality reports, checklists, and documentation required by federal service contracts.

1.6.11.3 Lead Technician / Crew Supervisor: The Contractor shall designate a Lead Technician/Crew Supervisor who is responsible for leading each cleaning crew and providing onsite supervision, safety compliance, and correct execution of cleaning procedures. The Lead Technician shall have the authority to identify deficiencies, implement corrective actions, and halt work when necessary to ensure safety and compliance. The name and resume of the Lead Technician must be submitted in writing to the Contracting Officer no later than five (5) calendar days after contract award or presented during the post-award meeting (Deliverable #4). The Lead Technician shall have the following minimum qualifications:

(a) Demonstrated experience (minimum of two (2) years) performing commercial kitchen exhaust hood cleaning and dryer duct vent cleaning or performing mechanical or industrial cleaning of similar complexity.

(b) Working knowledge of NFPA 96 (Ventilation Control and Fire Protection of Commercial Cooking Operations) and NFPA 54/211 (Dryer Venting Standards).

(c) Training in applicable OSHA safety requirements, including ladder safety, fall protection, PPE use, chemical handling, and roof-access safety.

(d) Ability to identify hazards, document deficiencies, and ensure corrective actions are taken to meet contract and safety requirements.

1.6.12 Special Qualifications: The Contractor shall ensure that personnel performing work under this contract possess the qualifications, training, and competencies necessary to safely and effectively perform kitchen exhaust cleaning and dryer duct vent cleaning. The following special qualifications, certifications, and compliance requirements apply.

(a) NFPA 96 Compliance: All kitchen exhaust system cleaning operations shall be performed IAW The National Fire Protection Association (NFPA) 96. At least one qualified individual responsible for overseeing kitchen exhaust work shall demonstrate competency in NFPA 96 requirements, including grease removal processes, fire safety practices, and proper maintenance of hoods, ducts, and fans, and shall ensure appropriate training and oversight of assigned personnel.

(b) NFPA 54 Compliance: Dryer duct and vent cleaning shall be performed IAW NFPA 54

– National Fuel Gas Code, including safety provisions for gas appliances and venting systems. A qualified individual supervising dryer duct cleaning shall possess demonstrated knowledge of NFPA 54 requirements and provide appropriate guidance and training to personnel performing related tasks.

(c) OSHA Safety Training: Contractor personnel shall meet applicable Occupational Safety and Health Administration (OSHA) training requirements, including but not limited to ladder safety, fall protection, confined space awareness (if applicable), chemical handling, and proper personal protective equipment (PPE) use.

(d) IKECA Certification (CDCS or Equivalent): At least one Lead Technician or supervisor overseeing kitchen exhaust cleaning shall hold a certification from the International Kitchen Exhaust Cleaning Association (IKECA), such as: Certified Exhaust Cleaning Specialist (CECS), Certified Exhaust Cleaning Technician (CECT), or equivalent industry-recognized credential. This certification verifies competency in commercial kitchen exhaust system cleaning and compliance with industry’s best practices. This certified individual shall ensure that all personnel performing kitchen exhaust cleaning are properly trained and that all work complies with recognized industry best practices.

(e) Certified Dryer Exhaust Technician (C-DET) or Air Systems Cleaning Specialist (ASCS): Dryer duct vent cleaning operations shall be performed or supervised by at least on technician holding a nationally recognized certification such as: Certified Dryer Exhaust Technician (C-DET) or Air Systems Cleaning Specialist (ASCS) through NADCA (National Air Duct Cleaners Association). The certified individual shall ensure that personnel performing dryer duct cleaning receive proper training and follow recognized cleaning standards.

(f) EPA Compliance: Contractor shall comply with all applicable Environmental Protection Agency (EPA) regulations related to chemical use, waste disposal, and environmental safety. EPA compliance ensures proper handling of cleaning agents and waste materials.

Supervisory personnel shall ensure appropriate environmental handling procedures are followed during contract performance.

1.6.13 Identification of Contractor Employees: Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties, must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13.1 Contractor Identification Badges: Contractor personnel performing work on the installation shall be easily identifiable through the display of identification badges IAW AR 190- 13, Army Physical Security Program, and applicable installation access control policies.

Contractor personnel shall comply with all installation entry, exit, and credentialing requirements and shall display badges at all times while on Government property. For services performed in Child, Youth, and School Services (CYS) facilities or areas where children are present, Contractor personnel shall wear visible identification badges IAW with the intent of AR 608-10, which requires that all individuals interacting with or in proximity to children be clearly identifiable as authorized personnel.

1.6.14 Contractor Travel: NA

1.6.15 Other Direct Costs (ODCs): NA

1.6.16 Data Rights: The Government shall have unlimited rights to all documents and materials produced under this contract. All reports, cleaning certifications, inspection records, activity hazard analyses, photographs, schedules, plans, and any other contract-related documentation generated by the Contractor in performance of this contract shall be the exclusive property of the Government. These materials may not be used, reproduced, or distributed by the Contractor for any purpose outside contract performance without the prior written permission of the Contracting Officer. All materials delivered to the Government become Government property and shall not be used for any other project, customer, or commercial purpose. This provision does not limit any other rights the Government may have under applicable law or regulation.

1.6.16.1 Non-Disclosure Requirements: The Contractor shall prevent the unauthorized disclosure of any non-public or sensitive Government information obtained during contract performance. Disclosure is prohibited unless expressly approved in writing by the Contracting Officer, IAW DFARS 252.204-7000 (Disclosure of Information). Contractor personnel shall sign and comply with Government-issued nondisclosure agreements, when required.

1.6.16.2 Protection of Government and Contract Information: The Contractor shall not release, publish, display, or use any contract related information, photographs, locations, visual media, or work descriptions for commercial, promotional, or marketing purposes, including hard-copy materials, digital media, social media, or company websites without prior written approval from the Contracting Officer. This restriction is required by DFARS 252.204-7000 (Disclosure of Information), which prohibits release of unclassified contract information without Government approval, and FAR 52.227-14 (Rights in Data - General), which provides the Government with unlimited rights to data produced under the contract.

Use of any imagery or visual information is further limited by the Defense Media Activity (DMA) Public Use Notice of Limitations, available at: https://www.dma.mil/Services/Visual- Information/References/Limitations/, which prohibits commercial or promotional use of DoD visual information without written authorization. The Contractor shall also comply with AR 530- 1 (Operations Security) regarding the protection of sensitive or mission-related information.

Unauthorized release may result in administrative or contractual remedies as determined by the Government.

1.6.17 Organizational Conflict of Interest (OCI): NA

1.6.18 Phase In /Phase Out Period: NA

1.6.19 Safety Requirements:

1.6.19.1 General: The Contractor shall comply with all applicable JBM-HH safety regulations and all relevant Federal, State, and local safety and security laws. Applicable installation regulations, including but not limited to those governing fire protection, safety, sanitation, security, and the handling of firearms or other lethal weapons, will be provided by the Government upon request IAW Department of the Army Pamphlet (DA PAM) 385-10.

1.6.19.2 Safety Plan: The Contractor shall develop and implement a safety plan for employees performing work on this contract. This safety plan, tailored to the specific safety requirements, tasks, and TE 2 Deliverable #2 of this contract. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change. Safety Plan shall include, at a minimum:

(a) Identification of applicable Federal, State, local, OSHA, NFPA, and installation safety requirements relevant to the contracted services.

(b) Hazard recognition and mitigation procedures for grease accumulation, lint buildup, elevated work, chemical use, hot surfaces, and powered ventilation equipment.

https://www.dma.mil/Services/Visual-Information/References/Limitations/ https://www.dma.mil/Services/Visual-Information/References/Limitations/

(c) Required personal protective equipment (PPE) and safe work practices for each cleaning operation.

(d) Lockout/Tagout procedures for dryers, exhaust fans, and associated electrical components.

(e) Procedures for chemical handling, storage, and accessibility of Safety Data Sheets (SDS).

(f) Fire prevention and emergency response protocols specific to grease-bearing and lint-bearing systems.

(g) Identification of the Contractor’s designated Safety Officer or representative, including qualifications and contact information.

(h) Required training programs and documentation for contractor and subcontractor personnel.

(i) Procedures for reporting accidents, incidents, and near-misses IAW contract requirements.

(j) Measures to protect Government personnel, building occupants, and Government property during cleaning activities. The Safety Plan shall be maintained on site and made for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

1.6.19.3 Environmental Compliance: The Contractor shall comply with all Federal, State, local, environmental and occupational safety laws, regulations, and requirements. The Contractor shall ensure all personnel performing work under this contract receive appropriate training in the proper handling, use, storage, and disposal of hazardous materials, chemicals, and equipment.

IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be liable for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall provide upon request from the COR all required data to meet environmental mandated reporting requirements (e.g., spill notification, hazardous material storage/usage, etc.). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR. Compliance with this paragraph shall be documented and implemented through the Contractor’s approved Safety Plan required under PWS 1.6.19.2 and TE 2 Deliverable #2.

1.6.19.3.1 Restoration of Landscape Damage: The Contractor shall be responsible for preventing damage to trees, landscaping, turf, and other natural features during contract performance. Any trees, landscaping, or grounds damaged as a result of the Contractor’s operations shall be restored by the contractor at no additional cost to the Government.

Compliance with this paragraph shall be documented and implemented through the Contractor’s approved Safety Plan required under PWS 1.6.19.2 and TE 2 Deliverable #2.

1.6.19.4 Reporting of Fire and Safety Hazards: The Contractor shall ensure that personnel are trained to identify fire hazards, safety hazards, environmental hazards (including spills or releases), and unsafe conditions, and to promptly report such conditions to their supervisor. The Contractor shall take immediate corrective action, as appropriate, IAW this contract, the Contractor’s approved Safety Plan, and applicable Federal, State, local, and installation safety and environmental requirements, and shall immediately notify the Contracting Officer’s Representative (COR) of any identified deficiencies. Compliance with this paragraph shall be documented and implemented through the Contractor’s approved Safety Plan required under PWS 1.6.19.2 and TE 2 Deliverable #2.

1.6.19.4.1 In the event of an emergency or imminent threat to life, health, or property, including fires, serious injuries, or significant spills or releases, the Contractor shall immediately contact emergency services by calling 911 and notify the COR as soon as practicable, but no later than two (2) hours after the incident. The Contractor shall provide documentation of such notifications to the COR within 24 hours.

1.6.19.4.2 The Contractor shall ensure that access to all fire detection, alarm, and fire suppression systems is always maintained for emergency response and Fire Department operational purposes.

1.6.19.4.3 Contractor shall notify the installation Fire Department in advance of any planned activities that may result in the temporary impairment, outage, or reduced functionality of any fire detection, alarm, or suppression system. The Contractor shall also notify the Fire Department of any special conditions or circumstances requiring Fire Department inspection or coordination.

The Fire Department will reset alarm systems to operational status.

1.6.19.5 Accident and Injury

1.6.19.5.1 The Contractor shall report all accidents, injuries, or occupational illnesses involving Contractor personnel occurring on Government installations or while in a duty status. A written report documenting the event shall be submitted to COR, within three (3) working days using.

Compliance with this paragraph shall be documented and implemented through the Contractor’s approved Safety Plan required under PWS 1.6.19.2 and TE 2 Deliverable #2. The Contractor shall immediately notify the COR of any accident or mishap, including, but not limited to:

(a) Injuries or occupational illnesses to on-duty Contractor personnel.

(b) Damage to Government property or equipment and

(c) Accidents involving Army property or personnel.

1.6.20 Required Training:

1.6.20.1 Anti-Terrorism (AT) and Operations Security Requirements: The Contractor and all associated subcontractor employees shall complete the Anti-Terrorism (AT) Level I Training.

This training educates personnel on recognizing potential terrorist threats, understanding protective measures, and promptly reporting suspicious activities to reduce risk to people, facilities, and operations. This training shall be completed within fifteen (15) calendar days of contract award and within five (5) calendar days of a new employee’s start date. The Contractor shall submit completed training certificates to the COR upon completion (Deliverable #5). AT level I awareness training is available at https://jko.jten.mil/courses/AT-level1/launch.html

1.6.20.1.1 The Contractor shall ensure that all employees complete this training annually and shall provide the Contracting Officer’s Representative (COR) with proof of completion by submitting the training certificate prior to expiration of the training.

1.6.20.2 OPSEC Training: The Contractor and all associated subcontractors shall complete the Operational Security (OPSEC) training. This training teaches personnel how to identify, protect, and prevent the inadvertent disclosure of sensitive or critical information that could be exploited by adversaries. This training shall be completed within fifteen (15) calendar days of contract award and within five (5) calendar days of a new employee’s start date. The Contractor shall submit completed training certificates to the COR upon completion (Deliverable #6). OPSEC Level I training is available at https://www.cdse.edu/Training/eLearning/GS130/

1.6.20.2.1 . OPSEC Refresher: Contractor personnel must complete refresher training every 12 months (Deliverable #6). Verification of the training shall be provided to the COR within {Insert number of days} after completion of the training, prior to expiration.

1.6.20.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training slides will be provided by COR). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within fifteen (15) calendar days of contract award and within five (5) calendar days of a new employee’s start date. The Contractor shall submit completed training certificates the COR upon completion. (Deliverable #7).

1.6.20.4 Combat Trafficking in Person (CTIP): The Contractor and all associated subcontractors shall complete the CTIP training, IAW FAR 52.222-50. This training educates personnel on identifying, preventing, and reporting trafficking in persons IAW the U.S.

Government’s zero-tolerance policy. This training shall be completed within fifteen (15) calendar days of contract award and within five (5) calendar days of a new employee’s start date. The Contractor shall submit completed training certificates the COR upon completion. TIP training and resources are available at https://ctip.defense.gov/Training/ (Deliverable #8).

https://jko.jten.mil/courses/AT-level1/launch.html https://www.cdse.edu/Training/eLearning/GS130/ https://ctip.defense.gov/Training/

1.6.20.4.1 The Contractor shall comply with all requirements related to combating trafficking in persons such as the following:

(a) Notify all employees of the U.S. Government’s zero-tolerance policy on trafficking in persons and the actions that may be taken for violations of this policy.

(b) Maintain procedures for informing employees of CTIP requirements and retain documentation of such notification, including training records or employee acknowledgements.

(c) Take appropriate corrective action in response to any CTIP violations and maintain records of any documented violations, if applicable.

(d) Have procedures in place for promptly notifying the Contracting Officer if information is received or activities are observed that indicate potential CTIP violations.

1.6.20.4.2 The Contractor shall ensure that all employees complete this training annually and shall provide the Contracting Officer’s Representative (COR) with proof of completion by submitting the training certificate prior to expiration of the training.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions:

Contract Administrator. The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR). An employee of the U.S. government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical directions to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

Defective Service. A service output that does not meet the standard of performance associated with the performance work statement.

Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

Physical Security. Actions that prevent the loss or damage of government property.

Quality Assurance. The government procedures to verify that services being performed by the contractor are acceptable IAW established standards and requirements of this contract.

Quality Assurance Specialist. An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the contracting officer in these areas.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor. One that enters a contract with a prime contractor. The government does not have a contract with the subcontractor.

Workday. The number of hours per day the contractor provides services IAW the contract.

Work Week. Monday through Friday, except for federal holidays unless specified otherwise.

2.2 Acronyms:

Acronyms:

OPSEC Operations Security DFARS Defense Federal Acquisition Regulation Supplement CONUS Continental United States (excludes Alaska and Hawaii) AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AR Army Regulation AT Anti-terrorism CAC Common Access Card CFE Conventional Forces Europe COR Contracting Officer’s Representative DA Department of the Army DoD Department of Defense FAR Federal Acquisition Regulation ID Identification KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services: NA

3.1 Services: NA

3.2 Facilities: NA

3.3 Utilities: The Government will provide normal utility services (e.g., electricity and water) at Government-owned facilities where kitchen exhaust system cleaning and dryer duct vent cleaning services are performed.

3.3.1 The Contractor shall ensure that all personnel engaged in work under this contract adhere to utility conservation practices and operate in a manner that prevents unnecessary consumption or waste of Government-provided utilities. Specifically:

(a) Contractor personnel shall shut off all water faucets, valves, hoses, and pressure-washing equipment immediately upon completion of required cleaning activities.

(b) Contractor personnel shall use lighting only in areas where kitchen exhaust or dryer duct cleaning services are actively being performed and shall turn off lights when work in those areas is complete.

(c) Contractor personnel shall not adjust, modify, disable, or otherwise interfere with Government-owned mechanical systems, including heating, ventilation, air conditioning (HVAC), makeup air units, exhaust system controls, dryer controls, or associated electrical systems, unless expressly authorized by the Contracting Officer or COR

(d) Contractor personnel shall not use Government facilities, telephones, utilities, or workspaces for personal purposes, including making toll or long-distance telephone calls unrelated to contract performance.

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NA

4.3 Materials: The Contractor shall provide all required materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall provide equipment required for the cleaning of the kitchen exhaust hoods and dryer vents necessary to meet the requirements under this PWS. Ther term “all equipment” means all equipment and all vehicles necessary to meet the requirements of this Contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services and General Requirements: The Contractor shall provide comprehensive kitchen exhaust hood cleaning and dryer duct cleaning services for all designated facilities within JBM-HH IAW TE 2 – Deliverable Schedule. Services must be performed IAW applicable industry standards, fire-prevention requirements, safety regulations, and the specifications outlined in this PWS.

5.1.1 The Contractor shall provide all management, supervision, personnel, labor, personnel, equipment, tools, and materials necessary to perform the required services specified in this PWS.

This shall be done IAW all the terms, conditions, general and special provisions, specifications, attachments, and exhibits contained herein or incorporated by reference.

5.2 Kitchen Exhaust Hood Cleaning Requirements: The Contractor shall clean all kitchen exhaust hood systems, including hoods, filters, exhaust ducts, access panels, and exhaust fans, to a bare-metal condition IAW the latest adopted edition of NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. All kitchen exhaust systems identified in TE 3 – Kitchen Exhaust System and Dryer Duct Inventory List shall receive comprehensive cleaning that includes all system components.

5.2.1 Coordination and Notification: The Contractor shall notify the Fire Department and COR in advance of any planned activities that may result in the temporary impairment, outage, or reduced functionality of any fire detection, alarm, or suppression system. prior to commencing cleaning operations and upon completion of all cleaning activities. The Contractor shall coordinate cleaning schedules IAW 5.4.3 to minimize operational disruption.

5.2.2 Safety Requirements During Cleaning:

5.2.2.1 The Contractor shall ensure flammable solvents or other flammable cleaning aids are not used during any cleaning operation.

5.2.2.2 The Contractor shall ensure all electrical switches…