Japan Scrap Okinawa PWS.docx

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

1.0 GENERAL INFORMATION

1.1 CONTRACT INFORMATION

1.2 CONTRACT LINE-ITEM NUMBER (CLIN) FORMAT AND COMPENSATION OF SERVICES

1.3 CONTRACTOR RESPONSIBILITIES

1.4 LICENSES AND/OR PERMITS

1.5 SPECIAL REQUIREMENTS

1.6 REPORTS

1.6.1 REQUIRED INFORMATION

2.0 MANAGEMENT OF COLLECTION POINTS

2.1 FORWARD COLLECTION SITES (FCS)

3.0 CONTAINER MANAGEMENT

4.0 RECYCLING AND DISPOSAL

5.0 COMPLIANCE WITH LAWS

6.0 CUSTOMS

8.0 UNIFORMS AND MAPS REQUIRING MANDATORY INCINERATION

9.0 REQUIRED REPORTS

9.1 ACCOUNTING

9.2 COLLECTION REPORTS

9.2.1 MONTHLY REPORTS

9.2.2 SEMI-ANNUAL REPORT

9.3 MANIFESTING

9.3.1 MANIFEST TRACKING LOG

9.3.2 HM / HW REPORT

9.4 DEMIL CODE CHANGE NOTICES

9.5 CONTRACTOR MANPOWER REPORTING

10.0 WEATHER/SAFETY

11.0 SPILL RESPONSIBILITY

12.0 OBLITERATION OF DEPARTMENT OF DEFENSE (DOD) MARKINGS

13.0 DISPOSAL / RECYCLING OUTSIDE THE COUNTRY OF ORIGIN

14.0 MISIDENTIFIED ITEMS NOTIFICATION REQUIREMENTS

15.0 ENVIRONMENTAL CONTROLS

16.0 CONTRACTOR PERSONNEL: CONTRACT MANAGER / ALTERNATE

CONTRACT MANAGER / ON-SITE TECHNICAL REPRESENTATIVE

16.1 CONTRACTOR POINTS OF CONTACT

16.2 CONTRACTOR IDENTIFICATION

16.3 CONTRACTOR MANAGERS

16.4 APPEARANCE

16.5 ENGLISH REQUIREMENTS

16.6 CONTRACTOR KNOWLEDGE

16.7 RESTRICTIONS

16.8 EMPLOYEE TRAINING

16.9 PASSES FOR ENTRY INTO MILITARY INSTALLATIONS

17.0 U.S. GOVERNMENT-FURNISHED MATERIAL

18.0 DUAL USE U.S. GOVERNMENT EQUIPMENT

19.0 SECURITY

19.1 PHYSICAL SECURITY

19.2 KEY CONTROL

19.3 CLASSIFIED / CONFIDENTIAL MATERIAL

19.4 CLASSIFIED / CONFIDENTIAL REPORT

19.5 MPPEH

19.6 RANGE RESIDUE

20.0 POST-AWARD ORIENTATION CONFERENCE

21.0 PHASE OUT

22.0 REVERSION

23.0 CONTRACT RELATED INFORMATION DISCLOSURE

24.0 DELIVERIES AND PERFORMANCE

24.1 PLACE OF PERFORMANCE

24.2 TIME OF PERFORMANCE

24.3 CONTRACTOR NOTICE – LATE DELIVERY AND/OR PERFORMANCE

24.4 ACCEPTABLE PERFORMANCE LEVELS (APLs)

24.5 APL TABLE

25.0 TRANSPORTERS AND TREATMENT, STORAGE, DISPOSAL AND

RECYCLING FACILITIES (TSDRF)

25.1 QUALIFIED FACILITIES AND TRANSPORTERS

25.2 POST AWARD USE OF FACILITIES AND TRANSPORTERS

25.3 FACILITY REMOVAL

25.4 TRANSPORTER REMOVAL

26.0 INDEMNIFICATION

27.0 DEFENSE BASE ACT (DBA) INSURANCE

28.0 INVOICE PROCEDURES

28.1 INVOICE SUBMISSION

28.2 REQUIRED SUPPORTING DOCUMENTATION

28.3 CREDITS TO THE GOVERNMENT

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION

c. Purpose. The purpose of this contract is management services to include collecting, transporting, recycling, disposing, demilitarizing and de-manufacturing of scrap and recyclable material in an environmentally responsible and compliant manner. This contract does NOT involve disposal of hazardous materials (HM) or hazardous waste (HW). Scrap and recyclable materials may include range residue that have been assessed as Material Documented as Safe (MDAS).

d. Objectives. The objectives of contracting for scrap services are to ensure compliant scrap disposal management; to decrease disposal costs; to maximize economic off-sets; to reduce the U.S. Government's capital investment (facilities and equipment costs) and infrastructure; to reduce solid waste disposal through increased recycling; and to move property efficiently.

e. Definitions. A list of definitions is provided in Attachment 2.

1.1 Contract Information

a. The contract(s) awarded from this solicitation will be a Firm Fixed Price, Indefinite Delivery / Indefinite Quantity (IDIQ), Performance-Based, Commercial Service contract. The contract includes one (1) 18-month base period and two (2) 18-month option periods.

b. The base period will begin on upon contract award for an 18-month period which includes a 30-day commencement period to complete design and set up at collection points. The U.S. Government may exercise unilaterally in accordance with clause FAR 52.217-9, entitled "Option to Extend the Term of the Contract (Mar 2000)" which is incorporated in clauses section in full text.

c. In addition to the 18-month base period and two (2) 18-month option periods mentioned above, the U.S. Government has the option to extend the term of the contract by up to six (6) months in accordance with clause FAR 52.217-8, entitled "Option to Extend Services (Nov 1999)", which is also incorporated in the clauses section in full text.

d. The minimum amount for the base period shall be ¥2,775,000, with no minimum for the option periods. The maximum amount for the base and each of the priced options shall be 300% of the estimated value of the period. The estimated value of a period is the sum of the Price Schedule Okinawa for that period (Base period, 1st or 2nd option).

e. Task Order (TO) (see Attachment 3, DD Form 1155) will be issued based upon the unit prices established in the contract Price Schedule. No TO will be issued unless funds are available. The accounting and appropriation data will be stipulated on each TO. The issuance of a TO shall constitute notice of availability and obligation of funds for the items listed on the TO.

f. TO quantities are estimated amounts. The Contractor can expect that the TO quantities will be required to be adjusted upward or downward as removals take place and the actual pounds being removed are measured. Therefore, the U.S. Government has the unilateral right to increase the TO quantity in those instances where the U.S. Government has underestimated the amount of weight that is required to be removed so the Contractor can continue performance. The U.S. Government has the unilateral right to decrease the TO weight in those instances where the U.S. Government has overestimated the quantity that is required to be removed. In instances of decreasing weight, these decreases are not subject to FAR 52.212-4, termination for convenience coverage. In addition, it is agreed that it is acceptable for the U.S. Government to issue TO modification (i.e., quantity changes, noun descriptions, CLIN changes, adding/deleting lines, extending TO end dates, etc.) unilaterally. The Contractor will be paid for the actual items and quantities removed per the awarded contract Price Schedule. If upon receipt of a unilateral TO modification, the Contractor does not agree with the change or changes, the Contractor reserves the right to seek resolution with the KO. These modifications are only against TOs. No changes are made to the terms and conditions of the contract.

1.2 CLIN Format and Compensation of Services

The Price Schedule displays the CLIN, description and estimated quantity (weight) of each type of scrap material available for recycling and / or disposal. These quantities are forecasted 18 month future generations based on historical data. When possible and for informational purposes only, U.S. Government Scrap Classification codes (SCL) are listed for each scrap item within the Price Schedule. Information describing the service or type of scrap material, collection / pickup area, and special handling requirements (demilitarization / mutilation and / or destruction, and de-manufacturing) are contained in each CLIN format as follows:

a. The first position is numeric and indicates the base, 1st option, and 2nd option.

· 0 = Base

· 1 = 1st Option

· 2 = 2nd Option

b. The second, third and fourth positions are alpha-character and numeric combination which indicate service or scrap material for transportation, recycling and disposal (e.g., “A06” is Cardboard). These three positions will match the code descriptions for the standard waste and scrap classification (SCL) codes in the DLA Codes and Terms pocket reference. The SCL codes are affixed at the bottom of the Price Schedule spread sheet and describe in detail the scrap material offered under each SCL.

c. The fifth (5TH) position is an alpha-character and indicates the DLA DS site collection / pickup area. Some characters represent more than one pickup area.

DLA Disposition Sites

· K = Okinawa Forward Collection Sites Include:

(1) D = Okinawa FCS 1 – including;

· Naval Base White Beach, Uruma City

· Naha Port, Naha City

· Torii Station, Yomitan Village

· Kadena Air Force Base

· Marine Corps Air Station Futenma

· Camp Foster

· Camp Shields

(5) E = Okinawa FCS 2 – including;

· Tengan Anchorage

· Camp Courtney

(6) O = Okinawa FCS 3 – including;

· Camp Hansen

· Camp Schwab

d. The sixth (6th) position indicates special handling requirements as follows:

· A = Scrap / Recyclable material. No special handling requirements.

· B = DEMIL \ MUT Scrap Material requiring demilitarization and / or destruction in accordance with PWS 7.0.

· D = Electronic scrap requiring de-manufacturing in accordance with PWS 7.0.

· I = Incineration of uniforms in accordance with PWS 8.0.

e. For CLINs 0001, 1001, and 2001 only, the sixth (6th) position differentiates the various levels of service.

· A = Part time (<40 hrs./wk.), Full Service (Contractor load)

· B = Full time (40 hrs./wk.), Limited Service (Government load)

· C = Full time (40 hrs./wk.), Full Service (Contractor load)

f. An exception to the CLIN format described above is P7100J which is the CLIN for Defense Base Act insurance coverage. This CLIN appears in the Okinawa Price Schedule only but includes coverage for Okinawa and above listed FCS if ordered.

g. Index information for Category 1 CLINs: The Shigen Shinpou publication (index) will be used. Subscriptions for the publication may be obtained by contacting:

· Shigen Shinpou

· 1-44-17 Higashiikebukuro

· Toshima-ku, Tokyo 170-0013

· Tel: 03-3984-2551, Fax: 03-3984-2738

· website: http://www.shigenshinpou.com/ This publication, published the first week of each month, shall be used for pricing and invoicing purposes. The specified high prices of the Shigen Shinpou Index will be used. It is the responsibility of the Contractor to obtain the subscription and provide a copy to the KO for verification purposes. The Contractor shall e-mail the monthly index prices to the KO by the seventh day of each month. For example, the October index is due to the KO by October 7.

When a TO is issued for a particular month, it will reference the previous month’s index.

The index used in the TO will be replaced when the current month’s index is released. For example, a TO for November will be issued in late October and will reference October’s index prices since the November index has yet to be released. After the November index is released, a modification to the TO will be issued to replace the October index with the November index.

h. Special Services De-manufacturing CLINs

De-manufacturing (DEMAN) CLINs _DMF_D. CLINs identified by a “D” in the sixth position require DEMAN. This CLIN shall be ordered by the “pound.” The unit of issue of “pound” will represent a per pound rate.

The Contractor must be able to DEMAN property during normal operating hours at U.S. Government collection sites designated by the KO. See DEMAN definition in Attachment 2. Disposal of residual material (hazardous waste and / or solid waste) not listed under Category 1 or 2 CLINs is the responsibility of the U.S. Government.

Contractor employees performing the DEMAN of property are required to be in possession of all required permits and licenses (for example: torch cutting permit, shredder operator license, crane operator license, forklift operator license) and must comply with all national, international, and prefectural laws.

DEMAN work is intended at DLA DS at Okinawa. Once DEMAN work is performed and certified, the Contractor shall segregate scrap items into scrap containers and removal will be requested under the appropriate Category 1 or 2 CLINs unless otherwise specified. See PWS section 7.0 titled, “Demilitarization (DEMIL) / Mutilation (MUT) / De-manufacturing (DEMAN),” for further requirements.

All circuit cards and microprocessors removed from the DEMAN process shall be returned to the U.S. Government.

i. Special Services Demilitarization / Mutilation Demilitarization (DEMIL) / Mutilation (MUT) CLINs _MUT_B: CLINs identified by “B” in the sixth position require DEMIL / MUT. This CLIN shall be ordered by the “pound”. The unit of issue of “pound” will represent a per pound rate. The Contractor must be able to perform DEMIL / MUT of property during normal operating hours at U.S. Government collection sites designated by the KO.

Exception to this is the demilitarization of fired cartridges that require DEMIL by smelting (offsite). See the definitions of Demilitarization and Mutilation in Attachment 2.

The Contractor shall ensure a DEMIL / MUT Certificate is completed and signed by an approved certifier and verifier after the property is totally destroyed. The Contractor shall provide written certification that DEMIL / MUT of the property has been accomplished in accordance with DoD regulations. Disposal of residual material (hazardous waste and / or solid waste) not listed under Category 1 or 2 CLINs is the responsibility of the U.S. Government. Employees performing the DEMIL / MUT are required to be in possession of all required permits and licenses (for example: torch cutting permit, shredder operator license, crane operator license, forklift operator license) and must comply with all national, international, and prefectural laws. DEMIL work is intended at DLA DS sites as designated by KO.

Once DEMIL / MUT work is performed and certified, the Contractor shall segregate scrap items into scrap containers and removal will be requested under the appropriate Category 1 or 2 CLINS. See PWS section 7.0 titled, “Demilitarization (DEMIL) / Mutilation (MUT) / De-manufacturing (DEMAN),” for further requirements. All circuit cards and microprocessors removed from the DEMIL/MUT process shall be returned to the U.S. Government.

j. Special Services Incineration

When CLINs 0C03KI, 1C03KI, 2C03KI, 0C03KI, 1C03KI, 2C03KI, 0A05KI, 1A05KI, and 2A05KI are ordered the Contractor is required to dispose of military Battle Dress Uniforms (BDUs), Army Combat Uniforms (ACUs), and maps by mandatory incineration. The Contractor may not recycle, reuse, nor reclaim any items ordered under these CLINs. BDUs and ACUs do not carry a hazardous waste code but have been determined by DoD as requiring incineration due to the inherent offensive / defensive mechanism of these items or because of the demilitarization code affixed to the clothing / textile material. See PWS section 8 titled,” UNIFORMS AND MAPS REQUIRING MANDATORY INCINERATION”.

1.3 Contractor Responsibilities

a. The Contractor is responsible for performing all services necessary in connection with management of scrap collection sites, transportation, removal, recycling and disposal of scrap materials. Required Contractor services include all staff, equipment, management of scrap collection sites, documentation, provision and maintenance of containers, and coordination with the Contracting Officer Representative (COR) on the placement of material into containers. All scrap property shall be maintained in containers and will not be left stored on the ground or outside of containers overnight except for “oversized items,” such as vehicles, boilers, expended cartridges and cases. For material stored on the ground or outside of containers, the Contractor shall maintain that material in a neat and clean condition to prevent collection of rainwater and/or snow. The Contractor shall provide enough containers to efficiently remove full containers while ensuring enough containers are available to prevent new generations of property from being stored on the ground or outside of containers overnight.

b. The Contractor shall furnish all equipment and supplies except for U.S. Government- furnished facilities and services specified in PWS section 16, 17, 18 and Attachment 7 necessary for the performance of this contract. Contractor-furnished equipment, materials and services shall include, but are not limited to the following: containers, vehicles, material-handling equipment (MHE), torches, oxygen, acetylene, plasma cutters, shredders, scrap handlers and spill cleanup supplies.

c. When CLINs _DMF_D or _MUT_B are ordered, the Contractor is responsible for the DEMIL / MUT / DEMAN of special handling property as designated by the COR. All CLINs identified by a “B” in the sixth position of the CLIN require DEMIL / MUT. CLINs identified with a “D” in the sixth position require DEMAN. See PWS section 7 for additional requirements.

1.3.1 CLIN 0001, 1001 and 2001 Management of Scrap Collection Site(s)

a. Includes all staff, equipment, coordination, waste management and documentation necessary to perform the services described below. The U.S. Government plans to issue TOs for management services during the entire period that the contract is in effect subject to adequate funds availability. However, prospective offerors are reminded that this is an IDIQ type contract and the quantity of management services specified in the Schedules are estimates only and are not purchased by this contract on the date of award. In accordance with FAR 52.216-22, entitled “Indefinite Quantity (Oct 1995), the Contractor’s performance shall be made only as authorized by TOs issued in accordance with the Ordering clause.

b. Containers must be covered except when placing or removing scrap material to prevent collection of rainwater and / or snow. CLINS requiring DEMIL, MUT and/or DEMAN must be always secured. The Contractor is responsible for removing and replacing full containers within three (3) business days after TO issued.

c. Contractor is responsible for performing all services necessary in connection with establishing and maintaining a scrap material collection site at locations and operating hours specified in Attachment 4, except for those services provided by the U.S. Government. Contractor shall maintain a neat, clean collection site and shall operate the collection site in accordance with all host nation (HN) laws and DoD requirements specified herein. The Contractor shall maintain the containers so that material does not overflow, overhang the containers, or otherwise create unsafe conditions.

d. These project services will be ordered in addition to the usual disposal services for services necessary to perform scrap removal, demilitarization (DEMIL) / mutilation (MUT) and de-manufacturing (DEMAN) operations including disposal and recycling CLINs. In addition to receiving the management of scrap collection site fee, the Contractor shall be paid the weight-based (“per pound”) disposal fee for any materials it processes and return a “percent of index” fee to the U.S. Government (where applicable).

e. Segregation is the process of identifying the material for its basic material content. The basic material content is established by the DLA DS personnel which includes packing material, i.e., shrink wrap, paper etc. on scrap content. This determination is based on the predominant composition by weight of an item in the best interest of the U.S. Government. Questionable items will be determined in conjunction with the KO, COR, and Contractor.

f. The Contractor personnel may further break down an item into its individual basic material contents and sort for better scrap grouping in appropriate Category 1 or 2 CLINs. Further segregation by the Contractor must not negatively influence storage and generator scrap receipt operations and does not include packaging material from scrap. This process is accomplished by the onsite Contractor personnel at no additional cost to the U.S. Government. Scrap material being further segregated shall be stored in containers. Further segregation shall be completed within 14 calendar days of receipt or placed in the original CLIN identified by DLA DS personnel.

g. The Contractor must staff and equip each location so that it can DEMAN material from DoD generating activities and DLA DS Sites in coordination with the COR during each site’s operating hours. The Contractor must be able to perform DEMIL / MUT / DEMAN of property Monday through Friday at all DLA DS Sites when CLINs requiring DEMIL / MUT / DEMAN are identified on a TO. The U.S. Government may order these services monthly as long as this contract is in effect. Contractor shall be responsible to staff and equip each site with the appropriate amount of personnel to provide the required services. During the DEMIL / MUT / DEMAN process, the Contractor shall collect, in U.S. Government-provided containers, any residual hazardous material or hazardous waste generated from these processes that are not listed under Category 1 or 2 CLINs. Once collected, the containers shall be turned over to the U.S. Government for disposal.

h. As part of CLIN 0001, the contractor shall provide annual calibration services for the Disposition Services Okinawa truck scale within the calibration schedule the contractor has currently in place. If the annual calibration services are needed outside to the contractor’s established schedule, the contractor will not be expected to provide those services. The Contractor shall contact the COR to coordinate the date of annual calibration services at least four (4) days prior. These services will be performed by technically qualified personnel and shall provide a certificate of calibration and appropriate decal to the equipment showing annual calibration has been performed.

1.3.1.1 Okinawa CLINs X001KC (Full Service, Monday through Friday)

a. At DLA DS Okinawa, the Contractor is responsible for physically receiving scrap material from DoD generating activities in Japan, offloading generating activity conveyances, segregating, sorting, and moving property it deems necessary to manage the scrap materials, and for placing the materials into Contractor-provided containers.

b. Contractor must staff the location so that it can maintain the yard, receive turn-ins of material from DoD generators, and perform special services (DEMIL/MUT/DEMAN) at DLA DS Okinawa Monday through Friday during operating hours.

1.4 Licenses and/or Permits

The Contractor shall, without additional expense to the U.S. Government, be responsible for obtaining all necessary licenses and/or permits to conduct these services in accordance with all national, international, and prefectural laws, ordinances and regulations that govern collection, transportation, processing, recycling, and disposal of scrap and DEMAN materials. The Contractor shall maintain all licenses and/or permits during the entire life of the contract. All renewals and/or changes to licenses and/or permits shall be provided to the KO within five (5) calendar days of any renewal and/or change.

1.5 Special Requirements

The Contractor, at their own expense, is required to attend special training, seminar, instruction, class, etc. provided by the U.S. Government, to perform the work or gain access to the installation. Some examples include but are not limited to: Pass and ID requirements, anti-terrorism/force protection training, Environmental Management System (EMS) policies training, forklift training, DEMIL training and safety training.

1.6 Reports

Contractor shall prepare and submit all reports mandated by the Japanese Government such as notifications, annual reports, Annual Waste Balance Sheet, required quantity forecasts, proof of recovery or recycling, scrap material logs, and five-year plans. The Contractor must meet reporting requirements established by Japanese National and Prefectural law, international ordinances and regulations that govern collection, transportation, processing, recycling, and disposal of scrap, and other materials generated from the scrap and DEMAN processes. Contractor shall submit reports in accordance with PWS section 8.0 titled, “Required Reports” and as stated below:

1.6.1 Required Information

TO, Actual Amount Removed, CLIN, Material Content, Weight, Sold, Recycled, Land-filled, Incinerated, Other Disposition – [When used, provide specific details]

Below is the desired format of the report: SAMPLE REPORT - ONLY

Final Disposition of Material

Contract Number:

TO Number:

Pickup Date:

Disposition of Material, e.g., Recycled, incinerated, land-filled

Recycled

Recycled

Total Weight

The commodities listed in the report sample above are only examples. The Contractor shall list all commodities that are sold, recycled, or disposed. The report will reflect the final dispositions of all commodities on each TO. The report shall be submitted upon completion of each TO. The COR shall certify the report for acceptance of services provided under the TO.

2.0 MANAGEMENT OF COLLECTION POINTS

This effort will start with the first business day of the base contract period and will entail the establishment of the collection points, placement of Contractor’s containers while performing in accordance with this contract.

a. The Contractor shall provide containers and remove current inventory of scrap materials and incoming generations once container is full. If not full, within 30 days of issuance of the first TO for this work. Upon completion of current inventory, the Contractor is responsible to perform all other work in accordance with the performance periods identified within the contract and as specified in PWS 24.0 titled, “Deliveries and Performance.” Workload History for 18-month period from March 16, 2020 – Sept. 16, 2021, and Sept 17, 2021 to March 17, 2023 are provided in Attachment 1 titled, “Workload History” for DLA DS site.

b. The Contractor shall establish efficient scrap collection points at each DLA DS site as listed and described in Attachment 4 and at FCS as required. Collection points shall be designed to utilize current allocated space, establish optimal efficiencies in collecting, transporting, recycling, and disposing of the scrap material in an environmentally compliant manner without triggering the requirement for the U.S. Government to obtain any new permits. The Contractor will be given a 30-day commencement period after contract award to complete design and set up.

c. The U.S. Government does not intend to construct permanent fixtures. The collection point should be tailored to the scrap material received and containers shall be sufficient for each type of scrap generated. The objective is to have adequate containers in place to begin performance of the contract effective 30-days after contract award. All additional containers must be in place by the close of business on the last day of the first work week of the contract performance period. All containers must be identified by an attached visible magnetic placard with the minimum overall dimensions 40 cm x 60 cm with 4 cm lettering and at a minimum the following information in English and HN language: CLIN for applicable site (example _C1AWA, _S00WA, etc...) and the Basic CLIN description. Additional information may be added as specified by the COR.

d. At each DLA DS site, the scrap yard space utilized will be based on the history of generations and may be reduced to reflect current requirements. While maintaining compliance, the DLA DS Scrap COR decides how many and what type of containers will be used at each collection point to meet the contract requirements.

2.1 Forward Collection Sites

Commencing 30 days after award, the Contractor may be tasked to begin collection of materials at the following FCS. These sites have specific CLINs in the Price Schedule that identify which CLINs to anticipate. See PWS 1.2 for additional information on FSC site identification. If allowed by the FCS, Contractor personnel may further break down an item at the site into its individual basic material contents and sort for better scrap grouping in appropriate Category 1 or 2 CLINs. This process is accomplished by the Contractor personnel at no additional cost to the U.S. Government. Other FCS may be designated after award of the contract and will be identified by the KO. Additional FCS and scrap materials not already identified may be added via modification and will include individual CLINs based on location and the types of materials / commodities anticipated. The Contractor is required to load their conveyance at FCS. See PWS 24.2 titled, “Place of Performance” for additional information on places of performance.

Note: For Tengan Anchorage FCS, heavy lift equipment may be needed to further break down an item to its basic material content and transport. The Contractor shall take this into consideration when preparing their proposal and include any additional costs in their proposed unit prices.

3.0 CONTAINER MANAGEMENT

a. All containers provided by the Contractor at each DLA DS site or designated location on U.S. Government premises shall be placed in locations specified by the COR. Exact locations where the containers will be placed shall be coordinated with the Contractor. The COR shall approve changes in container location. The quantity, type and location of containers placed at all sites; forward collection sites shall be coordinated with the CORs.

b. The Contractor shall drop off containers, pickup, and load at the designated sites during the hours specified in Attachment 4. Contractor will ensure Japanese and installation safety requirements are met. Date and time for loading at the sites will be coordinated with the COR. Removal / exchange of containers will be determined by the DLA DS Scrap COR. Containers must be covered at all times to prevent collection of rainwater and / or snow, except when placing or removing scrap material.

c. Each conveyance shall be weighed by the Contractor utilizing U.S. Government scales at DLA DS Okinawa, before and after scrap material is loaded onto the Contractor’s conveyance. An authorized U.S. Government representative will witness the weighing on U.S. Government scales. Weight tickets will be provided to the COR for the tare weight and loaded weight. The loaded and tare weight of each shipment shall be recorded on the shipping document. The weight, agreed to by the Contractor and the U.S. Government representative at the time of removal, shall be the basis for invoice payment calculations.

d. At FCS or locations other than established DLA DS sites, unless the U.S. Government indicates otherwise, a U.S. Government scale shall be used. However, the Contractor shall have a portable scale that can weigh scrap material. The portable scale must be certified by the U.S. Government of Japan (GOJ) as to proper weighing ability and must be approved by the KO. The driver of the truck carrying the portable scales must keep the annual calibration certificate readily available for COR inspection. An authorized U.S. Government representative will witness the weighing on U.S. Government or other certified scales. Pallets, boxes, strapping, etc., which are not integral parts of the packaging and are not being removed by the Contractor will not be included in the weight. Containers and pallets that are to be destroyed along with the scrap materials that they contain shall be included in the net weight.

e. The Contractor in conjunction with the COR determines when and how often containers shall be removed for disposal and will be completed within three (3) calendar days of notification from the COR.

f. The Contractor shall provide all transportation services related to pick up, loading, marking, and any means used to secure the cargo on Contractor-furnished conveyances. All transportation shall be in accordance with Japanese, international and HN / prefecture solid waste transportation regulations. The U.S. Government shall purchase and prepare all manifests for scrap movement to the Contractor for completion. In cases where scrap and DEMAN material are being transported from Okinawa to Mainland Japan, the regulations governed by the International Maritime of Dangerous Goods (IMDG) Code and other applicable regulations shall be utilized for shipment. While performing under this contract, the Contractor is required to provide his drivers with the appropriate emergency action instructions and any other documentation as required by HN and international transportation regulations, whichever may apply.

4.0 RECYCLING AND DISPOSAL

a. When economically feasible, the Contractor shall recycle scrap material to the greatest extent possible. Scrap material shall be segregated, identified with magnetic signs, and accounted for in accordance with the CLIN descriptions in the Price Schedule. The Contractor shall report the volume and percentage of scrap material recycled for each scrap CLIN. For reporting purposes under this contract, incineration shall not be included as recycling.

b. The Contractor shall be responsible for the proper disposal of all non-salable scrap materials. Disposal shall be in accordance with all U.S. / Japan environmental laws and regulations.

5.0 COMPLIANCE WITH LAWS

The Contractor shall be knowledgeable of and comply with all applicable portions of the most current Japan Environmental Governing Standards (JEGS), the Home Appliance Recycling Law (Government of Japan), Small Home Electric Appliances Recycling Law (Government of Japan), Article 3 of “Waste Management and Public Cleansing Law (Government of Japan)” and all Japan national, prefectural, and local environmental laws and regulations governing the requirements of this contract. The Contractor shall identify and obtain all licenses and pay all fees and other charges required with no reimbursement from the U.S. Government.

6.0 CUSTOMS

Because the U.S. Government generates the scrap material, customs duty or tax may be required on all items. The U.S. Government will ensure timely notification to local customs offices. The Contractor is responsible for coordinating and fulfilling any customs clearance requirement with the appropriate office for removals at no additional cost to the U.S. Government. An approved copy of the customs clearance must be provided to the COR prior to removal of property from U.S. Government collection sites.

7.0 DEMILITARIZATION (DEMIL) / MUTILATION (MUT) / DE-MANUFACTURING (DEMAN) CLINs 0DMF*B, 1DMF*B, 2DMF*B and 0MUT*D, 1MUT*D, 2MUT*D

a. The Contractor is responsible to operate the demilitarization performance area and to perform required DEMIL / MUT / DEMAN. See the definitions of the three processes in Attachment 2.

b. Certification will be completed immediately after the DEMIL / MUT / DEMAN is complete. Performance is not complete until the certificates are signed and dated.

c. If it is determined DEMIL / MUT / DEMAN must be accomplished off site, a site-specific plan will be prepared by the Contractor within five (5) calendar days after issuance of the TO and provided to the COR and DEMIL Coordinator for approval prior to commencing work. DEMIL must be accomplished within 100 km radius of the appropriate DLA DS collection site. Exception to this is the DEMIL of fired cartridges (DEMIL by smelting). The Contractor may request for a new negotiated CLIN for Demil or Deman work requested outside of the 100 km radius.

d. The COR at each U.S. Government collection site will provide the method and degree of DEMIL / MUT for DEMIL / MUT required items, to the Contractor prior to performance. The method and degree for DEMAN required items are to mutilate all components and sub-components to preclude restoration or repair to a usable condition.

e. Some DEMIL / MUT / DEMAN required items may contain hazardous components. The Contractor is responsible for the collection, in U.S. Government-provided containers, all hazardous materials and wastes that are not listed under Category 1 or 2 CLINs and generated by the DEMIL, MUT or DEMAN process. Hazardous property disposal shall be conducted by the U.S. Government.

f. Both onsite (U.S. Government collection sites) and offsite performance requires 100% surveillance by U.S. Government and / or approved Contractor representatives (Certifier and Verifier).

g. Once DEMIL / MUT / DEMAN work is performed and certified, residue generated from the DEMIL / MUT / DEMAN process will be segregated by the Contractor into appropriate Category 1 or 2 CLINs. Circuit cards/boards and computer processors shall be returned to the U.S. Government.

7.1 Off Site Demilitarization/Mutilation/De-manufacturing Plans

a. The Contractor is required to begin and complete DEMIL / MUT / DEMAN on specified items removed from the U.S. Government collection site on the date of removal and during the U.S. Government collection site’s operating hours. Processing will begin immediately after arrival at the Contractor’s facility and the breaking of the sealed container witnessed by the COR. Property identified by the U.S. Government as DEMIL /MUT / DEMAN required shall be stored and processed separately from non- DEMIL / non-Mutilation / non-DEMAN required property. The property shall be stored in a manner that allows and facilitates U.S. Government inspection. The Contractor shall adhere to the plan provided and accepted by the KO that describes how and where DEMIL / MUT / DEMAN of specific items will be performed and completed.

b. The Contractor shall ensure one (1) U.S. Government verifier (must be a U.S. citizen) is present and shall provide one (1) Contractor certifier who is technically trained and qualified, to witness 100% demilitarization, mutilation and / or de-manufacturing. Note: The Contractor should only schedule an amount of property they reasonably believe can be destroyed within one (1) business day. If the Contractor cannot complete the task within the date and time specified, all remaining property (property not yet demilitarized/mutilated or de-manufactured) must be returned by the Contractor to a U.S. Government installation to be properly secured.

c. In addition to the requirements described in section 3 the weight of each shipment shall be recorded on the shipping document as witnessed by the COR. The gross and the tare weight of each shipment shall be recorded on DLA Form 1367; see Attachment 5 titled, “DLA Form 1367, Shipment Receipt / Delivery Pass.” Upon re-weighing of DEMIL / MUT / DEMAN scrap at the Contractor’s facility, any discrepancy of weight shall be reported immediately to the KO followed with a detailed written report provided within 24 hours of the discovery.

d. The Contractor's conveyance will be locked and sealed to ensure security of property requiring DEMIL / MUT / DEMAN. The U.S. Government will provide numbered seals. The COR will seal the conveyance. Contractor and COR shall witness the sealing of the conveyance at the U.S. Government facility. The COR will view the breaking of the seals prior to unloading at the Contractor’s facilities. Any discrepancies will be reported to the COR immediately. The Contractor will provide a written report of explanation to the KO within 24 hours of discovery. Regardless of any other provision of this contract, the U.S. Government reserves the right not to accept and pay the Contractor for transportation related services that do not conform to the specific physical security requirements stated herein.

8.0 UNIFORMS AND MAPS REQUIRING MANDATORY INCINERATION– CLINs 0C03KI, 0A05KI, 1C03KI, 1A05KI, 2C03KI, AND 2A05KI

a. When CLINs 0C03KI, 0A05KI, 1C03KI, 1A05KI, 2C03KI , and 2A05KI are ordered the Contractor is required to dispose of military Battle Dress Uniforms (BDUs), Army Combat Uniforms (ACUs) and paper maps by mandatory incineration. The Contractor may not recycle, reuse, nor reclaim any items ordered under these CLINs. BDUs and ACUs do not carry a hazardous waste code but have been determined by DoD as requiring incineration due to the inherent offensive / defensive mechanism of these items or because of the demilitarization code affixed to the clothing / textile material.

b. Items ordered under these CLINs may be packed in various containers or on pallets. The Contractor is required to ship / transport from the pickup site to the incinerator by the most direct route. The Contractor shall assume all responsibility to ensure the uniforms are accounted for and maintained in a controlled environment prior to their arrival at the disposal facility.

c. The uniforms shall be placed into an empty, completely enclosed conveyance, which must be sealable. This conveyance may be, but is not limited to, a drum, tri-wall, roll-off, mil-van, or con-ex type container. When enclosed trailers are used and have the capability to be locked, the Contractor shall padlock the trailers for additional security. All seals must be annotated on the shipping papers. Only wastes being sent to the same facility incinerator may be co-mingled with these items. Once all uniforms have been placed into the conveyance, the Contractor shall affix security seals to the conveyance. The Contractor and the DLA DS representative shall inspect these seals and ensure that they are intact when the shipment leaves the U.S. Government facility. Upon arrival at the disposal facility the Contractor or their designee (disposal facility operator) and a U.S. Government representative shall inspect the seals and ensure that they are intact when shipment arrives at the disposal facility, and the seal serial numbers correlate with those on the shipping paper. The U.S. Government representative will be on site for incineration / disposal. If the seal is not intact and / or the numbers DO NOT correlate, then the shipment shall be impounded and held inside the disposal facility secured area. The COR and the Program Manager shall be informed by the Contractor by the most expedient means. The Program Manager will provide instructions for the disposition of the shipment and arrange for any ensuing investigation. Only facilities approved for use under this contract may be used for this waste.

d. The Contractor shall ensure that the shipping papers accompanying the shipment identify the waste as being CONTROLLED UNCLASSIFIED INFORMATION.

e. The Contractor shall furnish a Certification of Incineration / Destruction with the required TO paperwork within 30 calendar days after incineration to the COR. Certification of Incineration is required for each line of the DD Form 1155 where any CLIN identified in Section 8 above is ordered. This CLIN requires pickup and removal within 30 calendar days after issuance of a TO.

9.0 REQUIRED REPORTS

9.1 Accounting

From removal to disposal, the Contractor is responsible for maintaining an accurate, updated record of U.S. Government scrap / recyclable materials. The Contractor shall maintain complete and accurate records to substantiate the weight of scrap / recyclable materials received and disposed of the amount owed by the U.S. Government for management and processing fees, and off-sets to the U.S. Government for positive value items (Category 1 and appropriate positive value Category 2 items), and the actual payments made by the U.S. Government for negative value Category 2 items. The Contractor shall retain copies of all shipping records; records verifying Contractor's weight calculations; and dates of disposal / recycling. Copies shall be retained for a length of time mandated by HN regulations, but in no event shall any records pertaining to this contract be destroyed prior to the time this contract is closed and settled. The Contractor shall provide the U.S. Government access to such records and any other records that are maintained under this contract for the purpose of audit. All records shall be provided to the U.S. Government within three (3) calendar days of request from the KO or COR.

9.2 Collection Reports

9.2.1 Monthly Report:

The Contractor shall provide a monthly report to the COR specifying disposition of scrap / recyclable materials removed by material content / commodity. This report will reflect each TO issued and the actual weight of scrap / recyclable materials removed per CLIN. It will indicate, by material content, the weight of scrap / recyclable material recycled as well as any other disposition, such as landfill or incineration.

9.2.2 Semi-Annual Report

The Contractor shall prepare and provide to the COR a summary of the monthly information every six (6) months. The required information is for the completion of the annual report (Annual Waste Balance Sheet) for each scrap material producer. Information must be submitted by the 15th of July (for performance period January 1 to June 30) and by the 15th of January (for performance period July 1 to December 31) each year for all CLINs used under this contract. The semi-annual report shall specify disposition of scrap / recyclable materials removed by material content / commodity. This report will reflect all TOs issued for the report period and the actual weight of scrap / recyclable materials removed per CLIN. It will indicate, by material content, the weight of scrap / recyclable material recycled as well as any other disposition, such as landfill or incineration.

9.3 Manifesting

Transport of industrial waste designated for disposal under this contract, the Contractor shall provide the prepared Japanese Industrial Waste Manifest to the Generator, DLA COR for signature. The completed manifest, with all appropriate signatures shall be submitted with the invoice. No invoice shall be paid without a completed Japanese Industrial Waste Manifest signed by the appropriate disposal / recycling facility. In addition to the regulated distribution of the Japanese Industrial Waste Manifest, a copy of the completed document must be forwarded to the COR no more than 10 calendar days after it is signed by the disposal facility.

9.3.1 Manifest Tracking Log

The Contractor shall complete a Manifest Tracking Log; see Attachment 8, DLA form 2505 titled, “Manifest Tracking Log” for each TO requiring disposal of industrial waste, annotating all industrial waste removed that are included on the invoice. The manifest tracking log must be completed in the English language. It is essential that the Contractor describe the method of disposal, i.e., recycling, incineration for energy recovery, and provide the actual facility where the waste was destroyed. An authorized Contractor official shall sign the form.

9.3.2 HM/HW Report

For DEMAN of electronic scrap, sanitization of vehicles and vehicle parts / components and waste generated by DEMIL / MUT, a semi-annual report will be provided to the KO and COR by the 15th of July (for performance period January 1 to June 30) and by the 15th of January (for performance period July 1 to December 31) each year listing the hazardous waste recovered from these processes. Identify by common name (e.g. vehicle, computer, computer monitor) the scrap materials containing hazardous components and provide in your report the following information:

· Description of HM/HW collected.

· Weight of hazardous material collected.

· Date collected and presented to U.S. Government.

· Generating or recycling process (i.e., De-manufacturing or Vehicle Sanitation).

· Weight of non-hazardous scrap sent to landfill, incineration or other disposal.

· Identify the percentage of recycled materials derived from de-manufacturing.

9.4 DEMIL Code Change Notices

Occasionally, DoD property will undergo a DEMIL Code Change notice. For example, an item with no DEMIL requirements coded DEMIL “A” may be changed to a higher DEMIL Code. When property that was released to the Contractor undergoes a DEMIL code change, the KO will provide a notification of change to the Contractor. When this occurs, the Contractor is required to identify the disposition of the property. If the property has not been recycled or disposed at an approved facility at the time of notification, the Contractor shall return the item(s) to the nearest DLA Disposition Service site for proper DEMIL / MUT. If this is not possible, a report of disposition shall be provided to the KO within 14 calendar days of being notified, identifying what happened to the property.

9.5 Contractor Manpower Reporting

Contractor shall report all Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. Contractor is required to completely fill in all required fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

10.0 WEATHER/SAFETY

a. The Contractor shall take…