Janitorial TCIF Building LSS - Final.xlsx
XLSX spreadsheet 37 KB Posted
- Solicitation number
- RFP - 591 - 220000002685
- Issued by
- St. Clair County, Port Hope Village, Michigan
About this file
This document is a state and local contract opportunity for janitorial services at the Blue Water Bridge Truck Cargo Inspection Facility (TCIF) Building in Port Huron, Michigan. The contract is being issued by the Michigan Department of Transportation and covers a 3-year term with two 1-year options, starting on August 15, 2022 and ending on August 14, 2025. The contract requires janitorial services 7 days a week, with specific cleaning frequencies and tasks identified for various areas of the 7,590 square foot, 3-story building. The contract is subject to the Sheltered Workshop Sections of the Michigan Compiled Laws, requiring bidders to indicate profitability in their work plan and pricing.
The document also provides details on the building, including the number of employees, approximate daily visitors, and specific flooring types and quantities. Bidders must be aware of potential security requirements and vetting by Customs and Border Protection. Janitorial supply responsibilities are divided between the contractor and the agency. The contract allows for additional services to be requested by the agency and billed separately at the contractor's hourly rate.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP BWB TCIF and WC Janitorial.docx | DOCX document | |
| Schedule A - BWB Janitorial - Final.docx | DOCX document | |
| Janitorial PHWC Bldg LSS - Final.xlsx | XLSX spreadsheet | |
| standard_contract_terms.docx | DOCX document | |
| Schedule B JANITORIAL PRICING MATRIX.xlsx | XLSX spreadsheet |
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Text version
MDOT LSS
| Janitorial contract awards are subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, a bidder’s work plan and location pricing MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive. | |||||
| A. Contract and Program Manager Information | |||||
| CONTRACT INFORMATION | |||||
| CONTRACT TERM: | 3 years | OPTIONS: | 2, 1-Year | ||
| CONTRACT START DATE: | 8/15/22 | CONTRACT END DATE: | 8/14/25 | ||
| CONTRACTING AGENCY: | Department of Transportation | ||||
| BUILDING NAME and NUMBER: | Blue Water Bridge Truck Cargo Inspection Facility (TCIF) Building (LSS #4) | ||||
| BUILDING ADDRESS: | 2321 Pine Grove Avenue, Port Huron, MI 48060 | ||||
| IS LOCATION ON CRO “SET ASIDE”? | Yes No X ., | ||||
| SCHEDULED TO BE IN FUTURE? | Yes No X . | ||||
| PROSPERITY REGION and COUNTY: | Bay Region, St. Clair County | ||||
| PROCUREMENT CONTACT INFORMATION | |||||
| CONTACT | NAME | PHONE | |||
| AGENCY BUYER: | Mark Morrison | Morrisonm@michigan.gov | (517) 275-1834 | ||
| PROGRAM MANAGER: | David W. Smith | smithd134@michigan.gov | 810-434-3274 | ||
| BUILDING LOCATION INFORMATION | |||||
| WORKING DAYS of BUILDING OCCUPANTS: | 7 days a week | OFFICIAL WORKING HOURS of BUILDING OCCUPANTS: | 24 hrs a day | ||
| NUMBER of EMPLOYEES: | 5 | APPROXIMATE DAILY VISITORS: | 500 - 1,500 | ||
| DAYS of CLEANING SERVICE: | 7 days a week | IDENTIFY HOURS of CLEANING SERVICE: | 4 am to 11 am then 6 pm to 9 pm | ||
| TOTAL SQ. FT. to be CLEANED: | 7,590 | NUMBER of STORIES in BUILDING: | 3 | ||
| SQ. FT. CARPET: | 72 | Area - west and east elevator off broker hallway | |||
| SQ. FT. HIGH TRAFFIC CARPET: | none | Area - NA | |||
| SQ. FT. RESILIENT: | 3,476 | Area - Broker Hallways and Lunchrooms | |||
| SQ. FT. CERAMIC: | 739 | Area - Restrooms | |||
| SQ. FT. CONCRETE: | 915 | Area - Tunnel C | |||
| SQ. FT. QUARRY TILE: | 2,388 | Area - NA | |||
| SQ. FT. RUBBER FLOORING: | none | Area - NA | |||
| NUMBER of RESTROOMS in BUILDING: | 6 | NUMBER of TOTAL UNITS for BUILDING RESTROOM(S): *see Additional Information |
Urinals: 3 Toilets: 11 Baby Changing Stations: 0 Showers: 0 Sinks: 8 restrooms, 2 lunchrooms
| NUMBER of DTMB-DESIGNATED BREAK ROOMS in BUILDING: |
| ● 2 |
| Is window cleaning required? (Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior.) |
| ● 37 panes on the first floor interior and exterior entrance and interior doors. |
| Does location have child play area(s), gymnasium, locker room, etc.? If so, please identify along with cleaning standard. |
| ● No |
| Does location have a cafeteria/café/snack bar? |
| ● No |
| What is the RECOMMENDED Level of Insurance Risk for this Contract? [EXAMPLE: LOW, MODERATE OR HIGH] DTMB-OAS & AGENCY to determine |
| ● Low |
| ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location): |
| ● Potential Employees myst be vetted by Customs and Border Protection. |
| C. Description of Service Needs TASK AND FREQUENCIES | ||
| Services | Frequency | |
| Daily | ||
| (Each time scheduled to clean; 248 per year or 365 per year) | Weekly |
(Once per week;
| 52 times per year) | Monthly |
| (Once per month; 12 times per year) | Quarterly |
(Once per Quarter;
| 4 times per year) | Semi (or) Bi-Annual |
| (3 (or) 2 times per year) | Annual |
(Once Per Year)
| Basic Services | |||
| 1. Office Cleaning | |||
| (Note: The days office cleaning is to occur will be determined by the Facility Supervisor.) | |||
| a.) Vacuum carpet, sweep & damp mop hard surface floor if applicable. Remove spots/stains from carpet. | NA | ||
| b.) Empty waste receptacles | NA | ||
| c.) Dust high and low, including all surfaces which gather dust. Do not dust desk surfaces or adjacent work surfaces. | NA | ||
| 2. Restrooms | |||
| a.) Close restroom | 365/year | ||
| b.) Empty waste receptacles | 365/year | ||
| c.) Fill dispensers ** See Replenishable Supplies | 365/year | ||
| d.) Dust | 365/year | ||
| e.) Clean and sanitize waste receptacles | 365/year | ||
| f.) Dust mop | 365/year | ||
| g.) Clean and sanitize sinks | 365/year | ||
| h.) Clean glass and mirrors | 365/year | ||
| i.) Clean and sanitize toilets and urinals | 365/year | ||
| j.) Empty and sanitize all sanitary napkins receptacles | 365/year | ||
| k.) Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning. | 365/year | ||
| l.) Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.) | 365/year | ||
| m.) Vacuum carpet if applicable | 365/year | ||
| n.) Maintain floor drain(s)/traps free of odors | 365/year | ||
| o.) Service restrooms as requested by Facility Supervisor | 365/year | ||
| 3. Drinking Fountains | |||
| a.) Clean, sanitize and wipe dry | 365/year | ||
| 4. Lobbies and Corridors | |||
| a.) Empty trash/ recyclable paper pick up | 365/year | ||
| b.) Pickup for miscellaneous recyclable materials | 365/year | ||
| c.) Remove carpet runners, clean floor underneath and replace runners | 365/year | ||
| d.) Vacuum carpet and runners | 365/year | ||
| e.) Dust mop | 365/year | ||
| f.) Damp mop or machine scrub | 365/year | ||
| g.) Maintain clean glass - includes entrance doors | 365/year | ||
| h.) Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames, etc. | 365/year | ||
| i.) Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms. | 365/year | ||
| j.) Vacuum upholstered lobby furniture | NA | ||
| 5. Wall /Partition Cleaning / Washing | |||
| a.) Spot cleaning - including light switches | 365/year | ||
| 6. Stairway Cleaning | |||
| a.) Vacuum/dust mop/sweep | 365/year | ||
| b.) Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas. | 151/year | ||
| c.) Dust | 1x/week | ||
| d.) Clean w/ sanitizer & wipe dry handrails & doorknobs | 365/year | ||
| e.) Damp mop | 1x/week | ||
| f.) Damp mop - Winter (November 1 - April 1) for designated areas. | 1x/week | ||
| g.) Spot clean walls and glass | 365/year | ||
| 7. Elevator Cleaning ( 2 elevators) | |||
| a.) Clean door guide tracks | 365/year | ||
| b.) Dust, damp wipe and wipe dry handrails, cab walls, doors | 365/year | ||
| c.) Vacuum carpet/damp mop | 365/year | ||
| 8. Thoroughly Clean Store Rooms/Janitor Closets | |||
| a.) Organize, tidy, and clean | 1x/month | ||
| 9. Designated Breakroom Cleaning | |||
| a.) Empty food barrels/waste receptacles and clean receptacle covers | 365/year | ||
| b.) Sweep/dust mop/vacuum floors | 365/year | ||
| c.) Refill paper towel dispensers | 365/year | ||
| d.) Damp mop | 1x/week | ||
| e.) Clean, scour and sanitize sinks | 1x/month | ||
| f.) Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators | 1x/week | ||
| g.) Clean under small counter top appliances | 1x/month | ||
| h.) Clean top of paper towel dispensers | 365/year | ||
| i.) Damp mop spills | 365/year | ||
| j.) Damp mop and shine vinyl floors | 365/year | ||
| 10. High Use Areas | |||
| Special attention must be given to the areas listed below. Both schedules & duties will be conducted as indicated. The facility supervisor reserves the right to schedule the activities listed in this section. |
Cleaning to include: vacuum carpet, sweep & damp mop hard surface floors, remove spots/stains from carpet, empty waste receptacles and clean waste receptacle covers as applicable.
| a.) Cafeterias and cafes/snack bars | NA | |
| b.) Clean tables and counter tops except for food serving and prep areas | 365/year | |
| c.) Vending machine areas, concession stands, lounges and recreation areas | 3x/week | |
| d.) Empty food barrels | 365/year | |
| e.) Conference rooms | 3x/week | |
| f.) Clean drawing boards in conference rooms | N/A | |
| 11. Variable Procedures | ||
| a.) Emergency stain/gum removal from carpet | As Needed | |
| b.) Empty exterior ashtrays/trash receptacles & clean all general areas including entrances, during Winter months of November 1 - April 1. | 2x/week | |
| c.) Empty exterior ashtrays / trash receptacles & clean all general areas including entrances, during Summer months of April 1 - October 31. | 2x/week | |
| d.) Wash all waste receptacles (inside & out) which present a soiled or odorous condition & sanitize | 2x/week | |
| e.) Replace waste receptacle liner when soiled or worn | 2x/week | |
| f.) Assist in snow removal operations around main building entrances, staffing changes may be needed | NA | |
| g.) Entry leaf removal/sweeping fall season | 2x/week | |
| 12. Special – Building Specific Tasks | ||
| Building Name: |
| NOTE: |
| Services requested by the Facility Supervisor and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services. |
| SUPPLEMENTARY TASKS* |
| - To be determined by Program Manager. |
NOTES AND ADDITIONAL INFORMATION
| ● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre‑approved by the PM. | ||
| **RESPONSIBILITY FOR REPLENISHABLE SUPPLIES** | ||
| Replenishable Item | Provided by | |
| Paper towels | Agency | |
| Hand soap | Agency | |
| Feminine Sanitary vending supplies & Disposal bags | Agency | |
| Toilet tissue | Agency | |
| Plastic Trash Can Liners | Agency | |
| Hand sanitizer dispensers & refills | Agency | |
| Air Fresheners | Agency |
mailto:smithd134@michigan.govmailto:Morrisonm@michigan.gov Quote for Additional Services
| ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid | ||||
| Description | Quote Per Hour | |||
| Emergency Services: | ||||
| (Includes cleaning services for emergency situations such as restrooms overflow, etc.) | $ | |||
| Description | Quote Per Month | |||
| Requested Chair Cleaning: | ||||
| Shampooing/cleaning/stain removal of upholstered fabric chairs upon request | $ | |||
| Description | Quote Per Hour | |||
| Miscellaneous facility maintenance services: | ||||
| (Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves) | $ |
Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.
| Company |
| Vendor ID |
| Vendor Signature |
| Date |
| Telephone Number |
| Cell Phone Number |
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