Janitorial PHWC Bldg LSS - Final.xlsx
XLSX spreadsheet 36 KB Posted
- Solicitation number
- RFP - 591 - 220000002685
- Issued by
- St. Clair County, Port Hope Village, Michigan
About this file
This document is a contract specification for janitorial services at the Blue Water Bridge Port Huron Welcome Center and Rest Area in St. Clair County, Michigan. The contract is being issued by the Michigan Department of Transportation (MDOT) and has a term of 3 years with two 1-year options. The facility is open 7 days per week and the anticipated daily visitor count is between 300-3,000. The selected vendor will be responsible for a variety of cleaning tasks including vacuuming, mopping, dusting, restroom cleaning, and other maintenance activities across the 7,280 square foot building. The contract is subject to the Sheltered Workshop requirements of Michigan Public Act 431 of 1984, meaning bidders must indicate profitability in their proposals.
This contract opportunity is not currently set aside, but the location may be set aside in the future. The recommended insurance risk level is low. Vendors will be required to provide pricing for additional services such as emergency cleaning, infectious disease control measures, and carpet cleaning upon request. Quick payment discounts are also requested. The selected vendor must be able to mobilize additional cleaning staff within 5 days if needed for the infectious disease control procedures.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP BWB TCIF and WC Janitorial.docx | DOCX document | |
| Janitorial TCIF Building LSS - Final.xlsx | XLSX spreadsheet | |
| Schedule A - BWB Janitorial - Final.docx | DOCX document | |
| standard_contract_terms.docx | DOCX document | |
| Schedule B JANITORIAL PRICING MATRIX.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
MDOT LSS
| Janitorial contract awards are subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, a bidder’s work plan and location pricing MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive. | |||||
| A. Contract and Program Manager Information | |||||
| CONTRACT INFORMATION | |||||
| CONTRACT TERM: | 3 years | OPTIONS: | 2, 1-Year Options | ||
| CONTRACT START DATE: | 8/15/22 | CONTRACT END DATE: | 8/14/25 | ||
| CONTRACTING AGENCY: | Department of Transportation | ||||
| BUILDING NAME and NUMBER: | Blue Water Bridge Port Huron Welcome Center and Rest Area (LSS #2) | ||||
| BUILDING ADDRESS: | 3600 WB I-94, Port Huron Township, 48060 | ||||
| IS LOCATION ON CRO “SET ASIDE”? | Yes No X ., | ||||
| SCHEDULED TO BE IN FUTURE? | Yes No X . | ||||
| PROSPERITY REGION and COUNTY: | Bay Region, St. Clair County | ||||
| PROCUREMENT CONTACT INFORMATION | |||||
| CONTACT | NAME | PHONE | |||
| AGENCY BUYER: | Mark Morrison | Morrisonm@michigan.gov | (517) 275-1834 | ||
| PROGRAM MANAGER: | David W. Smith | smithd134@michigan.gov | 810-434-3274 | ||
| BUILDING LOCATION INFORMATION | |||||
| WORKING DAYS of BUILDING OCCUPANTS: | 5-7 days a week | OFFICIAL WORKING HOURS of BUILDING OCCUPANTS: | 8:00 am - 4:30 pm | ||
| NUMBER of EMPLOYEES: | 2-7 | APPROXIMATE DAILY VISITORS: | 300 - 3,000 | ||
| DAYS of CLEANING SERVICE: | 7 days a week | IDENTIFY HOURS of CLEANING SERVICE: | 8:00 am - 4:30 pm | ||
| TOTAL SQ. FT. to be CLEANED: | 7,280 | NUMBER of STORIES in BUILDING: | 1 | ||
| SQ. FT. CARPET: | 3,640 | Area - Welcome Center Lobby and Office Area | |||
| SQ. FT. HIGH TRAFFIC CARPET: | 3,640 | Area - Welcome Center Lobby and Office Area | |||
| SQ. FT. VINYL: | 728 | Area - Break Room, Restroom, Literature Storage Area | |||
| SQ. FT. CERAMIC: | walls - floor to ceiling | Area - All Restrooms in the Rest Area. | |||
| SQ. FT. EPOXIED TERRAZZO: | 2,912 | Area - Restrooms, Entrances and Foyer | |||
| SQ. FT. QUARRY TILE: | none | Area - NA | |||
| SQ. FT. RUBBER FLOORING: | none | Area - NA | |||
| NUMBER of RESTROOMS in BUILDING: | 6 | NUMBER of TOTAL UNITS for BUILDING RESTROOM(S): *see Additional Information |
Urinals: 10 Toilets: 21 Baby Changing Stations: 5 Showers: 0 Sinks: 17 restrooms, 1 lunchrooms
| NUMBER of DESIGNATED BREAK ROOMS in BUILDING: |
| ● 1 in the back office of the Welcome Center. |
| Is window cleaning required? (Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior.) |
| ● Yes, entire building interior and exterior. |
| Does location have child play area(s), gymnasium, locker room, etc.? If so, please identify along with cleaning standard. |
| ● No |
| Does location have a cafeteria/café/snack bar? |
| ● No |
| What is the RECOMMENDED Level of Insurance Risk for this Contract? [EXAMPLE: LOW, MODERATE OR HIGH] DTMB-OAS & AGENCY to determine |
| ● Low |
| ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location): |
| This building is comprised of two sections. The Rest Area, which is open 24 hours/day, 365 days/year. The other area is the Welcome Center, which operates 7 days/ week May1st - October 31st ("Summer"). November 1st - April 30th, it's open Monday - Friday ("Winter"). Hours of operation are 8:00am - 4:30pm. When the Welcome Center is closed, it is locked to the public and Contractor. |
| C. Description of Service Needs TASK AND FREQUENCIES | ||
| Services | Frequency | |
| Daily | ||
| (Each time scheduled to clean; 248 per year or 365 per year) | Weekly |
(Once per week;
| 52 times per year) | Monthly |
| (Once per month; 12 times per year) | Quarterly |
(Once per Quarter;
| 4 times per year) | Semi (or) Bi-Annual |
| (3 (or) 2 times per year) | Annual |
(Once Per Year)
| Basic Services | |||
| 1. Office Cleaning/ Welcome Center Cleaning | |||
| (Note: The days office cleaning is to occur will be determined by the Facility Supervisor.) | |||
| a.) Vacuum carpet, sweep & damp mop hard surface floor if applicable. Remove spots/stains from carpet. | Summer 7 days/wk. Winter 5 days/wk. | ||
| b.) Empty waste receptacles | Summer 7 days/wk. Winter 5 days/wk. | ||
| c.) Clean exterior and interior windows and transoms | Summer 1x/week, Winter as weather permits | ||
| d.) Dust high and low, including all surfaces which gather dust. Do not dust desk surfaces or adjacent work surfaces. | Summer 7 days/wk. Winter 5 days/wk. | 1x/month | |
| 2. Restrooms - Welcome Center Employee Restroom will be 5 days/week in the Winter. | |||
| a.) Empty waste receptacles | 365/year | ||
| b.) Fill soap and toilet paper dispensers ** See Replenishable Supplies | 365/year | ||
| c.) Dust high and low, including all surfaces which gather dust. | 365/year | ||
| d.) Clean and sanitize waste receptacles | 365/year | ||
| e.) Dust mop | 365/year | ||
| f.) Clean and sanitize sinks and counters | 365/year 2x/day | ||
| h.) Clean glass and mirrors | 365/year 2x/day | ||
| g.) Clean and sanitize toilets and urinals | 365/year 2x/day | ||
| h.) Empty and sanitize all sanitary napkins receptacles | 365/year 2x/day | ||
| i.) Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning. | 365/year | ||
| j.) Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.) | 365/year 2x/day | ||
| k.) Vacuum carpet if applicable | N/A | ||
| l.) Maintain floor drain(s)/traps free of odors | 365/year | ||
| m.) Service restrooms as requested by Facility Supervisor | 365/year | ||
| 3. Drinking Fountains | |||
| a.) Clean, sanitize and wipe dry | 365/year | ||
| 4. Lobbies and Corridors | |||
| a.) Empty trash | 365/year | ||
| b.) Pickup for miscellaneous recyclable materials | N/A | ||
| c.) Remove carpet runners, clean floor underneath and replace runners | 1x/week | ||
| d.) Vacuum carpet and runners | 365/year 2x/day | ||
| e.) Dust mop | 365/year 2x/day | ||
| f.) Damp mop or machine scrub | 365/year | ||
| g.) Maintain clean glass - includes entrance doors | 365/year | ||
| h.) Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames, etc. | 1x/week | ||
| i.) Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms. | N/A | ||
| j.) Vacuum upholstered lobby furniture | N/A | ||
| 5. Wall /Partition Cleaning / Washing | |||
| a.) Spot cleaning - including light switches | 365/year | ||
| 6. Stairway Cleaning | |||
| a.) Vacuum/dust mop/sweep | NA | ||
| b.) Vacuum/dust mop/sweep | NA | ||
| c.) Dust | NA | ||
| d.) Clean w/ sanitizer & wipe dry handrails & doorknobs | NA | ||
| e.) Damp mop | NA | ||
| f.) Damp mop | NA | ||
| g.) Spot clean walls and glass | NA | ||
| 7. Elevator Cleaning | |||
| a.) Clean door guide tracks | NA | ||
| b.) Dust, damp wipe and wipe dry handrails, cab walls, doors | NA | ||
| c.) Vacuum carpet/damp mop | NA | ||
| 8. Thoroughly Clean Store Rooms/Janitor Closets | |||
| a.) Organize, tidy, and clean | 1x/week | ||
| 9. Designated Breakroom Cleaning in the Welcome Center | |||
| a.) Empty food barrels/waste receptacles and clean receptacle covers | Summer 7 days/wk. Winter 5 days/wk. | ||
| b.) Sweep/dust mop/vacuum floors | Summer 7 days/wk. Winter 5 days/wk. | ||
| c.) Refill paper towel dispensers | Summer 7 days/wk. Winter 5 days/wk. | ||
| d.) Damp mop | Summer 7 days/wk. Winter 5 days/wk. | ||
| e.) Clean, scour and sanitize sinks | Summer 7 days/wk. Winter 5 days/wk. | 1x/month | |
| f.) Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators | Summer 7 days/wk. Winter 5 days/wk. | 1x/month | |
| g.) Clean under small counter top appliances | Summer 7 days/wk. Winter 5 days/wk. | 1x/month | |
| h.) Replenish paper towel dispensers | Summer 7 days/wk. Winter 5 days/wk. | ||
| i.) Clean window and employee entrance | Summer 1x month, Winter as weather allows | ||
| j.) Damp mop spills | Summer 7 days/wk. Winter 5 days/wk. | ||
| k.) Damp mop and shine vinyl floors | Summer 7 days/wk. Winter 5 days/wk. | 1xmonth | |
| 10. High Use Areas | |||
| Special attention must be given to the areas listed below. Both schedules & duties will be conducted as indicated. The facility supervisor reserves the right to schedule the activities listed in this section. |
Cleaning to include: vacuum carpet, sweep & damp mop hard surface floors, remove spots/stains from carpet, empty waste receptacles and clean waste receptacle covers as applicable.
| a.) Cafeterias and cafes/snack bars | NA | |
| b.) Clean tables and counter tops except for food serving and prep areas | N/A | |
| c.) Vending machine areas, concession stands, lounges and recreation areas | 365/year | |
| d.) Empty food barrels | N/A | |
| e.) Conference rooms | N/A | |
| f.) Clean drawing boards in conference rooms | N/A | |
| 11. Variable Procedures | ||
| a.) Emergency stain/gum removal from carpet | As Needed | |
| b.) Empty exterior ashtrays/trash receptacles & clean all general areas including entrances. | 365/year | |
| c.) Wash all waste receptacles (inside & out) which present a soiled or odorous condition & sanitize | 1x/week, or as needed | |
| d.) Replace waste receptacle liner when soiled or worn | 365/year | |
| e.) Assist in snow removal operations around main building entrances, staffing changes may be needed | NA | |
| f.) Entry leaf removal/sweeping fall season | As Needed | |
| g.) Flower Beds: water, weed and dead-head | Summer / as needed | |
| h.) Remove charcoal and ashes from the grills | Summer 1x/week or as needed | |
| i.) Clean picnic tables and benches | Summer 1x/week or as needed | |
| j.) Dispose of debris on the grounds | 365/year as needed | |
| k.) Sweep the sidewalks | As Needed | |
| 12. Special – Building Specific Tasks |
| Services | Frequency | |
| Daily | ||
| (Each time scheduled to clean; XX per year) | Weekly |
(Once per week;
| 52 times per year) | Monthly |
| (Once per month; 12 times per year) | Quarterly |
(Once per Quarter;
| 4 times per year) | Semi (or) Bi-Annual |
| (3 (or) 2 times per year) | Annual |
(Once Per Year) Periodic Services (the program manager’s prior approval is required for these services.)
| 13. General Tasks | |||||
| a.) Clean partition and interior glass | 2x/yr | ||||
| b.) Dust walls high and low | 2x/yr | ||||
| c.) Clean air bars and vents | 2x/yr | ||||
| d.) Dust/clean baseboards | 4x/yr | ||||
| e.) Dust/clean blinds, curtains, window treatments | N/A | ||||
| f.) Vacuum fabric upholstered furniture | N/A | ||||
| g.) Light fixture/lens cleaning | N/A | ||||
| h.) Thorough wall / partition vacuuming and washing, after renovations or modifications as required | As Needed | ||||
| i.) Additional/ Emergency services | As Needed | ||||
| 14. Intensive Floor Care | |||||
| a.) Spray buff finished hard surface floors - removing scuff marks included | N/A | ||||
| b.) Power scrub restroom floors and wall tiles | N/A | ||||
| c.) Clean carpet runners / mats | 1x/month | ||||
| d.) Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes | N/A | ||||
| e.) Carpet Cleaning - entire floor including inside cubicles and offices | N/A | ||||
| f.) Scrub and refinish stairwell floors | N/A | ||||
| g.) Top strip & refinish floors | N/A | ||||
| h.) Strip & refinish all hard surface floors | N/A |
| Special – Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only |
| In order to minimize the impact of infectious diseases in DTMB owned facilities the following procedures, at the designated frequencies, may be requested and/or discontinued at the discretion of DTMB. The contractor will be required to have sufficient staff in place to accomplish these additional tasks within five (5) working days of notification of the need for implementation by the Program Manager. |
Disinfectants used for these procedures must meet the minimum standards set forth by the U. S. Government, Center for Disease Control and must be approved by the DTMB Program Manager. The disinfectants used must not damage paint, metal finishes, electrical controllers, electronics or any other materials or surfaces. The contractor will be responsible for all costs associated with the repair of any damage resulting from the improper use of disinfectants which result in damage to paint, metal finishes or other surfaces
These cleaning procedures must be performed twice daily and at regularly scheduled starting times. The preferred start times are 9:00 a.m. and 1:30 p.m. These tasks will be performed on each regularly scheduled State of Michigan work day. Any adjustments or changes to the cleaning times must be approved by the Facility Supervisor for that location.
Services
| Monthly Quote for Additional Cleaning Procedures in Response to Infectious Disease | Frequency | |
| Daily | ||
| (Each time scheduled to clean; XX per year) | Weekly |
(Once per week;
| 52 times per year) | Monthly |
| (Once per month; 12 times per year) | Quarterly |
(Once per Quarter;
| 4 times per year) | Semi (or) Bi-Annual |
| (3 (or) 2 times per year) | Annual |
(Once Per Year)
| a.) Thoroughly disinfect all interior and exterior entry door hardware. This includes all push/panic bars, door knobs, door levers and handicap entry buttons. | 1x/week | |
| b.) Thoroughly disinfect all handrails in building entries or other common areas. | 1x/week | |
| c.) Thoroughly disinfect all lobby mounted and cab mounted elevator call buttons. To avoid damage to elevator controls systems and other electrical components, the appropriate disinfectant must not be sprayed directly onto elevator call buttons or panels. The disinfectant should first be applied to a cloth then wiped on the surface to be disinfected. | N/A | |
| d.) Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices on stairwell doors. | N/A | |
| e.) Thoroughly disinfect all push/ panic bars, door knobs, door levers or other door opening devices on restroom doors. | 1x/week | |
| f.) Check hand sanitizer levels in all lobby and entrance dispensers. Report empty or nearly empty dispensers to the Facility Supervisor. Hand sanitizer refills will be supplied by DTMB and the dispensers will be stocked by DTMB staff. | 365/year |
| NOTE: |
| Services requested by the Facility Supervisor and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services. |
| SUPPLEMENTARY TASKS* |
| - To be determined by Program Manager. |
NOTES AND ADDITIONAL INFORMATION
| ● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre‑approved by the PM. |
| ● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM. |
| **RESPONSIBILITY FOR REPLENISHABLE SUPPLIES** | ||
| Replenishable Item | Provided by | |
| Urinal Cartridges | Agency | |
| Paper towels | Agency | |
| Hand soap | Agency | |
| Feminine Sanitary vending supplies & Disposal bags | Agency | |
| Batteries | Agency | |
| Toilet tissue | Agency | |
| Cleaning Agents | Agency | |
| Plastic Trash Can Liners | Agency | |
| Hand sanitizer dispensers & refills | Agency | |
| Air Fresheners | Agency |
mailto:smithd134@michigan.govmailto:Morrisonm@michigan.gov Quote for Additional Services
| ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid | ||||
| Description | Quote Per Hour | |||
| Emergency Services: | ||||
| (Includes cleaning services for emergency situations such as restrooms overflow, etc.) | $ | |||
| Description | Quote Per Month | |||
| Infectious Disease Control: | ||||
| (Refer to Attachment A SOW for a complete description) | $ | |||
| Description | Quote Per Square Foot | |||
| Additional Carpet Cleaning: | ||||
| Carpet shampooing of tenant areas upon request, per square foot | $ | |||
| Description | Quote Per Chair | |||
| Requested Chair Cleaning: | ||||
| Shampooing/cleaning/stain removal of upholstered fabric chairs upon request | $ | |||
| Description | Quote Per Hour | |||
| Miscellaneous facility maintenance services: | ||||
| (Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves) | $ |
Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.
| Company |
| Vendor ID |
| Vendor Signature |
| Date |
| Telephone Number |
| Cell Phone Number |
File details come from the government source that posted it. Updated .