Janitorial Services - Magee Marsh Visitor Center FY26.docx

FY 2026 Scope of Work for Magee Marsh Visitor Center Janitorial Services August 1, 2025 through June 30, 2026 Magee Marsh Visitor Center (Ottawa County) 13229 West State Route 2 Oak Harbor, Ohio 43449

Details:

· A site visit is a mandatory requirement. Site visits will need to be scheduled for June 25, 26, 27, or 30. Contact Kelly Schott (419) 206-0530

· Preferred if cleanings took place between 4 pm and 7 am.

Dates (see attached):

· 50 General cleanings total from August 1, 2025 – June 30, 2026.

· July through October – 13 weekly cleanings:

· 8/7, 8/14, 8/21, 8/28, 9/4, 9/11, 9/18, 9/25, 10/2, 10/9, 10/16, 10/23, 10/30

· November through February – 8 every other week cleanings:

· 11/13, 11/27, 12/11, 12/22, 1/8, 1/22, 2/5, 2/19

· March & April – 7 weekly cleanings:

· 3/5, 3/12, 3/19, 3/26, 4/2, 4/9, 4/16

· April - 4 cleanings (twice per week):

· 4/19, 4/23, 4/26, 4/30,

· April & May - 8 cleanings (three times per week)

· 5/3, 5/5, 5/8, 5/10, 5/12, 5/15, 5/17, 5/19

· May & June – 10 cleanings (twice per week):

· 5/24, 5/28, 5/31, 6/4, 6/7, 6/11, 6/14, 6/18, 6/21, 6/25 Supply Information:

· Mop, vacuum, extendable dusters, and handheld dusters provided.

· Paper products, hand soap, and trash bags provided.

· Cleaning products are available, or contractor can use their own once approved.

General Cleanings:

· Services are for the entire building.

· All carpet vacuumed. All other flooring vacuumed and mopped.

· All surfaces will be dusted including desks, counters, phones, and keyboards. No cleaner to be used on display panels. Mico-fiber cloth only!

· Open dioramas will be inspected for cobwebs and cleaned with extendable duster.

· Exterior/interior doors knobs and interior railings disinfected.

· All exterior glass on displays will be inspected for streaks/fingerprints and cleaned when needed.

· All interior windows will be inspected and cleaned when needed.

· Polish and disinfect the drinking fountains.

· Clean and disinfect toilets and urinals.

· Clean and disinfect restroom stalls, walls, doors, floors, sinks, faucets, and mirrors.

· Replenish all paper & soap dispensers.

· Empty all garbage cans. Insert trash liners in all receptacles. Place garbage in respective dumpster.

Evaluation:

· The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award:

· The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Notes

· Specific dates in which services are to be conducted, due to scheduling or weather-related conflicts, are subject to change with the approval of building manager and vendor/contractor.

Bill to information:

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS) There are three options available to submit invoices to OSS:

EMAIL the invoice to: invoices@ohio.gov FAX the invoice to: (614) 485-1039 MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

Preferences The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

For inquiries or further details concerning this scope of services, please submit an inquiry through OhioBuys.