Janitorial_Services_for_Parks_and_Recreation_(Addendum_#5_Revision).pdf

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Janitorial Services for Parks and Recreation
Solicitation number
RFP-26-002
Issued by
Maricopa County, Tucson City, Arizona

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Janitorial Services for Parks and Recreation – Request for Proposals Summary

This Request for Proposals (RFP) addendum document is issued by the City of Tolleson, Arizona, for janitorial services supporting Parks and Recreation facilities located at 9251 W Washington Street, Tolleson, Arizona. The scope encompasses comprehensive nightly cleaning (six times per week), weekly cleaning (one time per week with additional exterior patio sweeping three times weekly), and monthly cleaning services for approximately 16,176 square feet of interior facility space and 3,581 square feet of exterior patio area. Services include trash removal and liner replacement, floor care (vacuuming, dust mopping, and damp mopping), restroom sanitation and supply replenishment across five facilities, surface cleaning and disinfection, and high-dusting and air vent services with potential additional fees for work above specified heights. The contractor must provide all labor, supervision, equipment, tools, materials, transportation, and supplies, with facility access scheduled Monday through Friday, 10:00 p.m. to 4:00 a.m., and Saturday 5:00 p.m. to 3:00 a.m., while the City supplies all consumables. The pre-bid site walk-through is scheduled for July 22, 2026 at 8:30 a.m. (non-mandatory), with the final inquiry deadline on July 23, 2026 at 4:00 p.m., and proposals due electronically via the OpenGov Procurement Portal by August 19, 2026 at 4:00 p.m. The RFP opening is scheduled for August 19, 2026 at 4:05 p.m. via Microsoft Teams. The contract term, renewal options, and specific award date are not explicitly stated in this addendum document.

The evaluation will be conducted by a City Selection Committee using a points-based scoring methodology weighted as follows: Experience and Qualifications (25 points), Project Understanding and Approach (20 points), References (20 points), and Price (35 points). Price proposals must include all-inclusive maximum pricing for the five-year term with annual price escalation, identify any minimum service charges, after-hours rates, holiday rates, and emergency response fees, and provide a detailed cost breakdown. No specific set-asides, incumbent information, or funding source requirements are identified in this addendum. Proposers must submit cover letters, company descriptions and organization charts, project understanding narratives, detailed price proposals, resumes for key personnel, acknowledgments, affidavits, exception documentation if applicable, and small/minority/disadvantaged/women-owned business enterprise certifications. The City reserves the right to award to single or multiple proposers, reject all proposals, waive informalities, conduct oral interviews with up to three highest-ranked proposers, and negotiate with alternative proposers if negotiations with the highest-scoring proposer fail. All proposals become public record after award notification and must remain valid and irrevocable for 90 days following the proposal deadline.

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For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/tollesonaz

THE CITY OF TOLLESON

REQUEST FOR PROPOSALS (RFP)

FOR

JANITORIAL SERVICES FOR PARKS AND RECREATION

SOLICITATION INFORMATION AND SELECTION SCHEDULE

RFP Administrator: Deanna Graham

Procurement Officer

City of Tolleson

9055 W. Van Buren St.

Tolleson, AZ 85353 deanna.graham@tolleson.az.gov

Bid Submission Date: Wednesday, August 19, 2026

**The City of Tolleson reserves the right to amend the solicitation schedule as necessary.

CITY OF TOLLESON

FIELD OPERATIONS / PARKS & RECREATION

Table of Contents

1. NOTICE

2. INSTRUCTIONS

3. TIMELINE

4. PROJECT SCOPE

5. SELECTION PROCESS AND AWARD OF AGREEMENT

6. EVALUATION CRITERIA

7. GENERAL INFORMATION

8. SUBMITTAL REQUIREMENTS

Attachments:

A - P&R Building Plans

B - Professional Services Agreement (Tolleson)

C - Legend

D - P&R Room Finish Schedule

E - REQUEST FOR PROPOSALS (RFP) FOR JANITORIAL SERVICES FOR PARKS AND

RECREATION

1. NOTICE

The City of Tolleson ("City") is issuing a Request for Proposals ("RFP") from qualified firms or agencies interested in providing Janitorial Services for Parks and Recreation.

You may download this Request for Proposals (RFP) and related form contract from the OpenGov

Procurement Portal. Go to https://procurement.opengov.com/portal/tollesonaz/projects/277828, then click Janitorial Services for Parks and Recreation link to access the RFP documents.

Proposals must be received electronically via the OpenGov Procurement Portal prior to the submission deadline.

All submittals must be fully uploaded no later than 4:00 pm (local time, Phoenix, AZ), Wednesday, August

19, 2026.

LATE SUBMITTALS WILL NOT BE ACCEPTED.

DIRECT CONTACT WITH SELECTION COMMITTEE MEMBERS OR ANY CITY EMPLOYEE

CONCERNING THIS RFP AT ANY TIME IS STRICTLY PROHIBITED.

Notice Given By: Crystal Zamora City Clerk

Published in the: Arizona Business Gazette

July 16, 2026

July 23, 2026 https://procurement.opengov.com/portal/tollesonaz/projects/277828

2. INSTRUCTIONS

Interested firms shall upload all required items outlined in the SUBMITTAL REQUIREMENTS section of this Request for Proposals.

All submittals shall be uploaded via the City's e-Procurement, OpenGov portal no later than 4:00 pm (local time, Phoenix, AZ), Wednesday, August 19, 2026.

All inquiries shall be submitted through the OpenGov portal.

2.1. General Requirements

The Contractor shall provide all labor, supervision, equipment, tools, materials, transportation, and supplies necessary to perform janitorial services for designated Park and Recreation facilities. Services shall be performed in a professional, consistent, and safe manner to maintain clean, sanitary, and welcoming public spaces.

Contractor access Monday – Friday 10pm – 4am; Saturday 5pm – 3am

City will provide all consumables.

Total Square Footage of cleaning in the Parks and Recreation Facility is 16,176 square feet (excluding outdoor patio 3,581 sq/ft).

3. TIMELINE

Release Date: July 7, 2026

Advertisement Dates: July 16, 2026

Pre-Bid Meeting - Site Walk Through

(Non-Mandatory):

July 22, 2026, 8:30am

9251 W Washington St, Tolleson, AZ 85353

Final Date for Inquiries: July 23, 2026, 4:00pm

RFP Deadline: August 19, 2026, 4:00pm

RFP Opening (Non-Mandatory): August 19, 2026, 4:05pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/29

9297226562078?p=RP2WwA16e3x

OmrYLY2

Meeting ID: 299 297 226 562 078

Passcode: MT29Ct6H

4. PROJECT SCOPE

https://teams.microsoft.com/meet/299297226562078?p=RP2WwA16e3xOmrYLY2

4.1. NIGHTLY CLEANING - Six (6) times per week

A. Lobby, Game Room, Arts & Crafts, Computer Lab, Teen Rooms, Sensory Room, Offices, Steam/Robotics Classroom, Fitness Room, Kitchen, Walkways, Halls and Exterior Patio.

The Contractor shall coordinate service hours to minimize disruption to facility operations.

The Contractor shall perform, at a minimum, the following services:

1. Empty trash receptacles and replace liners.

2. Spot clean interior partition glass.

3. Clean and· polish entrance glass doors, doorframes and door handles.

4. Vacuum carpeted floors including walk-off mats.

5. Dust exposed horizontal surfaces of desktops, countertops, tables, chairs, file cabinets, cubicles, and other office furniture. (Desks with paperwork covering surfaces will not be touched; blinds are not considered a horizontal surface)

6. Damp wipe exposed horizontal surfaces of desktops, countertops, tables, chairs, file cabinets, cubicles, and other office furniture. (Desks with paperwork covering surfaces will not be touched; blinds are not considered a horizontal surface)

7. Clean drinking fountains and polish brightwork.

8. Dust mop hard surface floors.

9. Damp mop hard surface floors.

10. Empty exterior patio trash receptacles (2) and replace liners.

11. Dust mop and damp mop Kitchen epoxy floor.

12. Dust wipe and damp wipe exterior of Kitchen appliances.

B. Restrooms - Five (5)

1. Refill hand towel, toilet tissue and hand soap dispensers.

2. Empty trash receptacles and replace liners.

3. Damp wipe trash receptacles with a disinfectant.

4. Empty sanitary napkin receptacles and damp wipe with a disinfectant.

5. Clean exposed surfaces of countertops with a disinfectant.

6. Spot clean walls, stalls, and partitions with a disinfectant.

7. Dust mop hard surface floors.

8. Damp mop hard surface floors with a disinfectant.

9. Damp wipe hand towel, toilet tissue, and hand soap dispensers.

10. Clean toilets and urinals with a disinfectant and polish brightwork.

11. Clean toilet seats on both sides with a disinfectant.

12. Clean sink basins with a disinfectant and polish brightwork.

13. Clean splash marks from walls around sink basins.

14. Clean door handles, push plates and light switches.

15. Clean and polish mirrors.

C. Lunch Room I Staff Break Room I Break-Study Lounge

1. Empty trash receptacles and replace liners.

2. Refill hand towels and hand soap dispensers.

3. Clean interior and exterior of microwave oven(s) and exterior of all other appliances.

4. Damp wipe counter tops, tables, and chairs with a sanitizer.

5. Clean sink basins with a sanitizer, as well as polish brightwork.

6. Damp wipe windowsills and ledges.

7. Damp wipe the front of cabinetry.

8. Dust mop hard surface floors.

9. Damp mop hard surface floors.

D. Offices

1. Empty trash receptacles and replace liners, dust mop hard surface floors.

2. Damp wipe windowsills and ledges.

E. Staff Break Room

1. Empty trash receptacles and replace liners, dust mop hard surface floors.

4.2. WEEKLY CLEANING - One (1) time per week

A. Lobby, Game Room, Arts & Crafts, Computer Lab, Teen Rooms, Sensory Room, Offices, Steam/Robotics Classroom, Fitness Room, Walkways, Halls, Lunch Room, Staff Break Room, and Break/Study Lounge.

1. Detail vacuum carpeted floors, paying special attention to corners and along baseboard edges.

2. Dust Vertical surfaces of desks, tables, chairs, file cabinets, cubicles, and other office furniture.

3. Damp mop hard surface floors, paying special attention to corners and along baseboard edges.

4. Clean fingerprints and marks from light switches.

5. Dust windowsills and ledges.

B. Restrooms - Five (5)

1. Dust or vacuum air vents and return grilles.

2. Dust tops of mirrors.

3. Dust picture frames.

C. WEEKLY CLEANING - Three (3x) times per week (Mon, Wed & Fri)

1. Sweep dirt and debris from exterior patio area.

4.3. MONTHLY CLEANING - One (1) time per month

A. Lobby, Game Room, Arts & Crafts, Computer Lab, Teen Rooms, Sensory Room, Offices, Steam/Robotics Classroom, Fitness Room, Walkways, Halls, Exterior Patio, Lunch Room, Staff

Break Room, and Break/Study Lounge.

1. Dust baseboards.

2. Dust window blinds.

3. Dust doorframes.

4. Dust picture frames.

5. Accomplish high dusting below eight (8) feet not listed in the above cleaning schedule. Note: Dusting above eight (8) feet may be accomplished for an additional fee.

6. Vacuum air vents below ten (10) feet.

Note: Vacuuming above ten (10) feet may be accomplished for an additional fee.

B. Restrooms - Five (5)

1. Detail clean walls, stalls, and partitions with a disinfectant.

4.4. EXCLUDED AREAS

• Basketball Court.

• Fitness Center Equipment.

• Kitchen Equipment (interior).

• IT Room.

• Copier Rooms.

• No desk cleaning.

• No cleaning of interior / exterior of microwave oven(s) and exterior of all other appliances.

4.5. Performance Standards

The Contractor shall meet the following performance standards:

• No visible dust, debris, or trash in serviced areas upon completion

• All surfaces shall be free of streaks, stains, and residue

• Restrooms shall be maintained in sanitary condition with no odors

• Supplies shall be consistently stocked and available

• Service deficiencies shall be corrected within 24 hours of notification

The City reserves the right to conduct inspections and to require corrective action if performance standards are not met.

Quality Assurance and Reporting

The Contractor shall:

• Designate a point of contact responsible for service coordination

• Conduct regular internal quality inspections

• Respond to service requests or complaints within one (1) business day

• Maintain a log of services performed and issues addressed

Security and Access

The Contractor shall:

• Comply with all facility security requirements

• Ensure all doors and windows are secured after service

• Turn on designated lighting as required

• Ensure staff are properly vetted and authorized for access

Additional and On-Call Services

The City may request additional services on an as-needed basis, including:

• Deep cleaning services

• Carpet cleaning

• Floor stripping and waxing

• Emergency response cleaning outside standard service hours

All additional services shall be authorized by the City prior to performance.

Special Conditions

This scope reflects normal facility operations. Any excessive cleaning resulting from unusual events or conditions may be addressed as additional services subject to approval.

*Note: Library Learning Center on building plans is now called the Sensory Room.

5. SELECTION PROCESS AND AWARD OF AGREEMENT

2.2. Preparation/Submission of Proposal

Proposers are invited to participate in the competitive selection process for the services outlined in this

RFP. Responding parties shall review their Proposal submissions to ensure the following requirements are met.

A. Irregular or Non-responsive Proposals. The City shall consider as “irregular” or “non-responsive” and reject any Proposal not prepared and submitted in accordance with this RFP, or any Proposal lacking sufficient information to enable the City to make a reasonable determination of compliance to the minimum qualifications. Unauthorized conditions, limitations, or provisions shall be cause for rejection. Proposals may be deemed non-responsive at any time during the evaluation process if, in the sole opinion of the City Manager or authorized designee, any of the following are true:

1. Proposer does not meet the minimum required skill, experience or requirements to complete the services.

2. Proposer has a past record of failing to fully perform or fulfill contractual obligations.

3. Proposer cannot demonstrate financial stability.

4. Proposer’s Proposal contains false, inaccurate or misleading statements that, in the opinion of the

City Manager or authorized designee, are intended to mislead the City in its evaluation of the

Proposal.

B. Proposal Irrevocable. In order to allow for an adequate evaluation, the City requires the Proposal to be valid and irrevocable for 90 days after the Proposal Due Date and Time indicated on the cover of this

RFP.

C. Amendment/Withdrawal of Proposal. At any time prior to the specified Proposal Due Date and Time, a

Proposer (or designated representative) may amend or withdraw its Proposal. No Proposal shall be altered, amended or withdrawn after the specified Proposal Due Date and Time.

2.3. Cost of Proposal Preparation

The City does not reimburse the cost of developing, presenting or providing any response to this solicitation. Proposals submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner. The Proposer is responsible for all costs incurred in responding to this RFP. All materials and documents submitted in response to this RFP become the property of the City and will not be returned.

2.6. Public Record

All Proposals shall become the property of the City and shall become a matter of public record available for review, subsequent to the award notification, in accordance with the City’s Procurement Code.

2.7. Confidential Information

If a Proposer believes that a Proposal or protest contains information that should be withheld from the public record, a statement advising the RFP Administrator of this fact shall accompany the submission and the information shall be clearly identified. The information identified by the Proposer as confidential shall not be disclosed until the Procurement Agent makes a written determination. The Procurement

Agent shall review the statement and information with the City Attorney and shall determine in writing whether the information shall be withheld. If the City Attorney determines that it is proper to disclose the information, the RFP Administrator shall inform the Proposer in writing of such determination.

2.8. Proposer Licensing and Registration

The Proposer shall provide appropriate licensure information from its state of incorporation/registration with the Proposal. Prior to the City entering into the Agreement with the successful Proposer, the successful Proposer shall (A) be registered with the Arizona Corporation Commission and authorized to do business in Arizona and (B) have a completed Request for Vendor Number on file with the City

Financial Services Department. Corporations, limited liability companies and partnerships shall provide a Certificate of Good Standing from the Arizona Corporation Commission.

2.10. Award of Agreement

A. Selection. A Selection Committee composed of representatives from the City will conduct the selection process according to the timeline listed on the NOTICE page of this RFP.

In the event that there is an impasse in the negotiations, the City reserves the right to go to the next most advantageous offeror. City reserves the right to reject all proposals at any time.

The Selection Committee shall award the Project to the responsible and responsive Proposer whose

Proposal is determined, in writing, to be the most advantageous to the City and best meets the overall needs of the City taking into consideration the evaluation criteria set forth in this RFP. It is possible that there may be two successful Proposers as more fully explained in this RFP. After the City has entered into an Agreement with the successful Proposer/s, the successful Proposal/s and the scoring documentation shall be open for public inspection.

B. Line Item Option. Unless the Proposal states otherwise, or unless otherwise provided within this RFP, the City reserves the right to award by individual line item, by group of line items, or as a total, whichever is deemed most advantageous to the City.

C. Multiple Awards. The City, at its sole discretion, may elect to enter into Agreements with multiple

Proposers. The final terms and conditions of the proposed Agreement will be negotiated by the City with the successful offerors.

D. Form of Agreement. The selected Proposer will be required to execute appropriate documentation, each in a form acceptable to the City Attorney. If the City is unsuccessful in negotiating an Agreement with the highest-scoring Proposer, the City may then negotiate with the second, then third, highest-scoring Proposer until an Agreement is executed. City Council approval may be required. The City reserves the right to terminate the selection process at any time.

E. Waiver; Rejection; Reissuance. Notwithstanding any other provision of this RFP, the City expressly reserves the right to: (1) waive any immaterial defect or informality, (2) reject any or all Proposals or portions thereof and (3) cancel or reissue a RFP.

F. Protests. Any Proposer may protest this RFP, the proposed award of an Agreement, or the actual award of an Agreement. All protests will be considered in accordance with the City Procurement Code.

G. Offer. A Proposal is an offer to contract with the City based upon the terms, conditions and specifications contained in this RFP and the Proposer’s responsive Proposal, unless any of the terms, conditions, or specifications are modified by a written addendum or agreement amendment. However, no contractual relationship shall be established until the Proposer has signed, and the City has approved, appropriate documentation between the City and the Proposer in the form acceptable to the

City Attorney.

6. EVALUATION CRITERIA

Evaluation Process. Each submittal will be reviewed for compliance with the Proposal requirements by the Selection Committee.

If necessary, the Selection Committee may conduct oral interviews with up to three of the highest ranked

Proposers based upon the Proposal submittal scoring.

The City reserves the right, at its sole discretion, to request clarifications of proposals or to conduct discussions for the purpose of clarification with any or all Proposers.

The purpose of any such discussions shall be to ensure full understanding of the proposal. Discussions shall be limited to specific sections of the proposal identified by the City and, if held, shall be after initial evaluation of Proposals is complete.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience and Qualifications Points Based 25 (25% of Total)

2. Project Understanding and Approach Points Based 20 (20% of Total)

3. References Points Based 20 (20% of Total)

4. Price

A. Pricing shall include all labor, supervision, equipment, tools, materials, transportation, insurance, overhead, and profit.

(include annual price escalation for a 5-year total term).

B. Vendors shall identify any minimum service charges, after-hours rates, holiday rates, or emergency response fees.

C. The agency reserves the right to increase or decrease quantities based on actual service needs, facility schedules, and budget availability.

Points Based 35 (35% of Total)

7. GENERAL INFORMATION

7.1. RFP Lists

This RFP will be listed on the OpenGov Procurement Portal at https://procurement.opengov.com/portal/tollesonaz

7.2. City Rights

The City of Tolleson reserves the right to reject any or all SOQs, to waive any informality or irregularity in any Proposals received, and to be the sole judge of the merits of the respective Proposals received. No binding contract will exist between the submitter and the City until the City and successful respondent execute a written contract, after approval by the City Council.

7.3. Instructions

Respondents may not rely on any oral instructions. Any changes to this will be in the form of an addendum which will be posted in the OpenGov Procurement Portal.

7.4. Inquiries

Any question related to the Request for Proposals shall be directed to the OpenGov Procurement Portal.

7.5. Contact with City Employees

https://procurement.opengov.com/portal/tollesonaz

All firms interested in this project (including the firm’s employees, representatives, agents, lobbyists, attorneys, and sub-consultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process. This policy is intended to create a level playing field for all potential firms, assure that contract decisions are made in public and to protect the integrity of the selection process. All contact on this selection process should be addressed to the authorized representative identified below.

7.6. Equal Opportunity

The City is an equal opportunity employer. Minority and women’s business enterprises are encouraged to submit Proposals for the Project.

7.7. Protest Rights

Any respondent may protest this RFP issued by the City, the ranking of the Respondents and proposed award of a Contract, or the actual award of a Contract. All protests will be considered in accordance with the City Procurement Code, and the protest policy and procedures of the Arizona Department of

Administration, pursuant to A.R.S. Section 34-603(J). The City’s Procurement Code is on file with the

City Clerk’s office.

7.8. Cooperative Use of Contract (aka Piggy-Back Clause)

This agreement may be extended for use by other governmental agencies and political subdivisions of the State. Any such usage by other entities must be in accordance with the laws, ordinances, rules and regulations applicable to such entity, and the approval of the Contractor. The provision of goods or services to other agencies under this contract does not absolve the Contractor from fully complying with the requirements set forth within the contract for materials and services to be provided to the City under this contract. Any such action is subject to legal and contractual remedies available to the City including, but not limited to, cancellation or suspension of the contract. In the event that another governmental agency chooses to use this agreement for procurement purposes, the procuring party shall be solely responsible for the ordering of materials, services or construction under this agreement. Payment, inspection and acceptance of goods or services ordered by the procuring party shall be the exclusive obligation of the procuring party. The City shall not be liable in any way for alleged or actual violations by the procuring party or Contractor, and the procuring party shall hold the City harmless from any liability which may arise from the action or inaction of the procuring party. Contractor agrees to look solely to the procuring party in pursuing all legal remedies that may be available to Contractor for acts or inaction of the procuring party. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar products or services.

8. SUBMITTAL REQUIREMENTS

1. Cover Letter*

Vendor shall upload a Cover Letter containing the following items:

An expression of the Vendor’s interest in the project and possession of adequate, dedicated and responsible resources (personnel) and commitment to providing services.

Identify the location of the firm’s principal office and the home office location of key staff on this project.

*Response required

2. Experience and Qualifications of Proposer*

Provide a general description of the company and/or team that is proposing to provide the services, including sub-consultants. Provide an organization chart showing key personnel. For each key person, provide the following information:

A. Percentage of time that each person will be committed to the project

B. Length of time with the firm

1. Description of the project, including project name and location

2. Project owner and/or client information

3. Role of each key team member who worked on the project and the percentage of time spent by each key team member on said project

4. Approximate dates services were provided

C.

*Response required

3. Project Understanding and Approach*

Vendor shall provide a narrative of understanding of the City’s facilities, cleaning frequencies, performance standards, security/access requirements, and service expectations. Explain the proposed staffing plan, quality control process, communication approach, issue resolution procedures, and ability to minimize disruption to City operations.

*Response required

4. Price Proposal*

All proposals submitted shall have a stated dollar bid amount for providing the services outlined in the

Scope of Services. The total shall be an all-inclusive maximum price and to contain all direct and indirect costs including all out-of-pocket expenses with a full and complete breakdown of all said costs, and proposed fees including but not limited to hourly rates, reimbursable expenses and/or rates, mileage and/or travel cost, miscellaneous fees, etc. Price proposal should state annual price escalation (for a 5-year total term).

*Response required

5. Resumes*

Vendor shall upload resumes for account manager, supervisor and key personnel (unlimited number of resumes, each resume not to exceed one (1) page in length.

*Response required

6. Acknowledgement of Proposal*

The Undersigned hereby proposes and agrees to furnish any and all required labor, material, and services.

The Undersigned hereby declares that he has visited the site and has carefully examined the RFP

Documents relating to the Project.

The Undersigned hereby declares, as submitter, that the only persons or parties interested in this

PROPOSAL as principals are those named herein; that no elected official or employee of the City is in any manner interested directly or indirectly in this PROPOSAL or in the profits to be derived from the contract proposed to be taken, other than as permitted by law; that this submittal is made without any connection with any other person or persons making a separate proposal for the same purpose; that the proposal is in all respects fair and without collusion or fraud; that he has read the RFP documents, and agrees to furnish the items and perform the work called for in accordance with the provisions of said form of Contract and to deliver the same within the time stipulated herein, and that he will accept in full payment therefore the total contract price.

Submitter understands and agrees that the City reserves the right to reject any or all bids and to waive any informality in the bidding.

☐ Please confirm

*Response required

7. Affidavit*

That he/she, who submits herewith to the City of Tolleson, Arizona, a Proposal:

That all statements of fact in such Proposal are true;

That said Proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation;

That said Proposal has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Tolleson, Arizona, or of any submitter or anyone else interested in the proposed contract; and further, That prior to the public opening and reading of proposal, said submitter:

1. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;

2. Did not directly or indirectly collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposals;

3. Did not in any manner, directly or indirectly, seek by agreement, communication or conference with anyone to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his proposal price, or of that of anyone else;

4. Did not, directly or indirectly, submit his proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association organization, bid depository or to any member or agent thereof, or to any individual or group of individuals, except the City of Tolleson, Arizona, or to any person or persons who have a partnership or other financial interests with said bidder in his business.

☐ Please confirm

*Response required

8. Exceptions*

Do you take any exceptions to the terms and conditions of the RFP?

☐ Yes

☐ No

When equals "Yes"

8.1. Exceptions Taken*

Upload Professional Services Agreement (Tolleson) document with tracked changes detailing your exceptions.

*The City reserves right to accept or reject exceptions.

*Response required

9. Small, Minority, Disadvantaged and Women-Owned Business Enterprises*

Are you a Small, Minority, Disadvantaged or Women-Owned Business Enterprises?

☐ Yes

☐ No

*Response required

When equals "Yes"

9.1. Minority Business Designation *

Select all that apply

☐ Small Business Enterprise (SBE)

☐ Minority Business Enterprise (MBE)

☐ Disadvantaged Business Enterprise (DBE)

☐ Women-Owned Business Enterprise (WBE) https://government-project.s3.us-west-2.amazonaws.com/277828/Professional_Services_Agreement_%28Tolleson%29.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MQGBTYP2%2F20260623%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260623T165906Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFgaCXVzLXdlc3QtMiJHMEUCIQDiHyN9eRdMVoJRDwU%2FDbn9shvOP0GosyoaUoFMZP4P6wIgZDTswwzpavJMoDAupZNfSgBlW2%2FriE8RoKJ9rzeHJswqhQUIIRACGgw4OTIzNjQ2ODc2NzIiDHpO7a1K2eLLYn8Q1yriBAE9DtLNmI4cD3hPXXN0L8HBwtABIFYL7gfJ2ZqvEsgin7jfudB8EjkfHj6USM%2FcTUk1dUBGLxOtxSThrwaguEMnFugnLHsrB4R2iGfSIw%2FqeCp6rMm7kG%2FoEepITkxMOvbZOr1A6oRz%2Fk%2Fq9LQ0DO8sjVhemHRF%2Fxfn1d2PEwYtICI0t9sgx7H0SfDp8KtNj1Ja0JKvXjPcsjd%2FN5LwX5CHrfLeoZ3ct%2Fsdd%2BbZQX%2BCoDUyHVg4AHq7kDasCyBnLvzzhrjieL6pDGy8azFoX7oGmBxVprRHVzAznPiubaqtj3DYI%2FNAiwJS4wIKZzIGlsP0jYmSbxpubffRVtRKSnZy9UzaUfOwyuwO7ofVMwKyeQ2U%2FKiaVm3WaEQLrMIVRgQuN%2FVjUQCUuA5FO%2BP6Z3V%2FDYo1ASLCZqj%2Fwpc8xUrb8LrfExHeNpfw8cNEg58PiGRUq7qeSOZgO70Fp77G1wZBKhj9E%2B52B%2Burj9EQiG0UOFm9FlEES83%2FIJLk1ZnhWS5LFGM5ZlQ7RqgUAtTZ0D5vrv%2FWy0SieHhP%2BjCOhi08lKREkAMmkI%2BkaocvVVkHJbK4MzFIQYKBvOknCm0uYuoGREhIfHXnH08DlzuompUI725ufupXx9jyGIiswbt1mo2h0ouKSLS4lAMEyvwIhEyhY5rOPofa7qv%2FkDKsNx5hFL0olNgbxAnG4B8Yr9Hr%2FzH3wcaGCnFRIJghu04myfzJCLCLKqUrQ1EuUzCnYerQYDSqRnsb2Lp1TQMhiz8O%2Fqtv%2B%2FMHhSooAg3UzcAqYp7WV%2FrbGb4uYV8k3VZzMvFwqf0wg8vq0QY6mQETJD6TNzn8SPqKtsS0RlUc4r5XbXgjBJEYG7Xn0SA3BWYeo1BKX%2BdwRiXbfUw57XdnL7HF4DomPFiuyzmDuD%2FMUq45IK%2BKRJosCyliiqZXonR3J078tG0PVhnjUn8i7ZMnLTIrVffsNJFClS9fZt%2F%2FikB0Y2IJ2k5HkVc1wF2kWhQN2xgs%2F6RQhsh2RzqPc9Ge6lDjeJgTe%2Bo%3D&X-Amz-Signature=ce610c61ce98cf8dc0ca562bb9ec3fcac2d7efb78bd137e65fd15ffe77372bea&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Professional_Services_Agreement_%28Tolleson%29.docx%22&x-id=GetObject

1. NOTICE
2. INSTRUCTIONS
2.1. General Requirements
3. TIMELINE
4. PROJECT SCOPE
4.1. NIGHTLY CLEANING - Six (6) times per week
4.2. WEEKLY CLEANING - One (1) time per week
4.3. MONTHLY CLEANING - One (1) time per month
4.4. EXCLUDED AREAS
4.5. Performance Standards
5. SELECTION PROCESS AND AWARD OF AGREEMENT
6. EVALUATION CRITERIA
7. GENERAL INFORMATION
7.1. RFP Lists
7.2. City Rights
7.3. Instructions
7.4. Inquiries
7.5. Contact with City Employees
7.6. Equal Opportunity
7.7. Protest Rights
7.8. Cooperative Use of Contract (aka Piggy-Back Clause)
8. SUBMITTAL REQUIREMENTS
1. Cover Letter*
2. Experience and Qualifications of Proposer*
3. Project Understanding and Approach*
4. Price Proposal*
5. Resumes*
6. Acknowledgement of Proposal*
7. Affidavit*
8. Exceptions*
8.1. Exceptions Taken*
9. Small, Minority, Disadvantaged and Women-Owned Business Enterprises*
9.1. Minority Business Designation *

File details come from the government source that posted it. Updated .