Janitorial Schedule - Scope of Work 2026.docx

Name or Title of the Service or Supply: Janitorial Services Ordering Division and address: ODNR, Division of Wildlife, District Two Headquarters, 952 Lima Ave., Findlay OH 45840 Specifications Main Building:

· Get Keys from Receptionists *

· Janitorial Cart located in Basement.

· Mop and Mop Bucket is located in First Floor Janitor Closet.

Trash:

- *Empty All Trash Cans throughout entire Building.

- Check outside trash cans at front and back entranceway Cleaning:

- Restrooms:

-Empty Trash Cans in restrooms -Wipe off mirrors -Check paper towel dispensers……….add if needed -Check toilet paper……………………add if needed -Check toilet seat covers (women’s)…add if needed -Use Stainless-Steel Cleaner and spray & wipe down stainless-steel dispensers/shelf -Clean Toilet bowls with bowl cleaner and brush -Use Germicidal spray & wipe down rim, seat, hinge area, tank, top & handle -Use Germicidal spray to wipe clean sinks -Use one wiping cloth for stainless steel cleaning, one cloth for toilet cleaning, & one cloth for sinks cleaning -Mop floors

- Lab (1st floor):

-Empty Trash Cans in Lab -Use Stainless-Steel Cleaner to spray & wipe down stainless-steel sink -Use Stainless Steel Cleaner (if needed) to spray & wipe counter top -Mop Epoxy floor including out into entranceway at back door -Mop back stair steps from 2nd floor down to 1st floor

- Break room (2nd floor) -Use Stainless-Steel Cleaner and spray and wipe down stainless-steel sink -Vacuum carpet, at least once per week

· Janitor Closet (1st & 2nd floor)

- Add paper products to shelf supply if needed.

- Hallways/Entranceways/Atrium:

-Vacuum Rugs, each visit -Mop Epoxy Floors (back door and front entranceway)

- Clean Water Fountains.

- Wipe/Clean windows on entrance doors. (Finger prints).

- Vacuum all offices, carpets and rugs, at least once per month.

Note: Always re-supply cart and return keys back to receptionist after each day….

Back Building:

Trash:

- Empty Trash cans in Maintenance Building restrooms, lab & Offices & O.I.T. Office.

Cleaning:

- Restrooms:

-Empty Trash Cans in restrooms -Wipe off mirrors -Check paper towel dispensers……….add if needed -Check toilet paper……………………add if needed -Check toilet seat covers (women’s)…add if needed -Clean Toilet bowls with bowl cleaner and brush -Use Germicidal spray & wipe down rim, seat, hinge area, tank, top & handle -Use Germicidal spray to wipe clean sinks -Use one wiping cloth for toilet cleaning, & one cloth for sinks cleaning -Mop floors

Lab:

-Empty Trash Can s in Lab -Use Stainless-Steel Cleaner to spray & wipe down stainless-steel sink -Mop Epoxy floor throughout.

Vacuum

- All offices - carpet & rugs, at least once per month

Supplies: ODNR, Division of Wildlife, District Two Headquarters will provide the supplies needed to complete the janitorial service. The supplier will be responsible to report the need for more supplies, when the supplies are low, giving ample time for purchasing & restocking the inventory.

Delivery ODNR, Division of Wildlife, District Two Headquarters, 952 Lima Ave., Findlay OH 45840 Contact: Scott Butterworth – Phone #: 419-429-8351 – E-mail: scott.butterworth@dnr.ohio.gov Service Dates:

Full Time Service, (2 Days per week):

· Monday

· Trash throughout the buildings

· Vacuum entire Buildings.

· Mop all epoxy floors

· Thoroughly clean up Restrooms, Check/Fill paper products.

· Thursday

· Thoroughly clean up Restrooms, Check/Fill paper products, vacuum hallways on first & second floors

· On Call

· on-call cleanings maximum of 6 extra visits, so if we needed extra cleanings

· Entire Buildings cleanings

· Restroom cleanings

· Holidays

· Services that land on a State Holiday, may need to be provided the next business day, as the office will be closed.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Site Visit & Point of Contact A site visit is mandatory and will be held on Wednesday May 28th beginning at 10 am. To schedule an appointment, contact: Mike Wilkerson – 419-429-8375 or Michael.Wilkerson@dnr.ohio.gov.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

All bidders must sign and attach the Standard Affirmation & Disclosure Form to their bid in Ohio Buys. This may be signed electronically through Adobe or through a wet signature. If this is not attached, the winning bidder will be asked to sign before a contract can be routed for review.

Bill to information:

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS) There are three options available to submit invoices to OSS:

EMAIL the invoice to: invoices@ohio.gov FAX the invoice to: (614) 485-1039 MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 image1.png