Janitorial Requirements 10-13-2026.docx
DOCX document 7 MB Posted
- Solicitation number
- SRC0000037104
- Issued by
- Jefferson County, Alabama
About this file
This is a Janitorial Requirements document for the Alabama Board of Dental Examiners establishing specifications for a 48-month janitorial services agreement. The service location is 2229 Rocky Ridge Road, Birmingham, AL 35216, with a mandatory site visit required for all bidders on Monday, October 19, 2026 at 9:00 a.m. The solicitation issued October 14, 2026 requests a monthly quote for janitorial services covering fiscal years 2027 through 2030. The contract term will be determined at the time of award based on awarded pricing and anticipated usage, with a maximum cumulative contract value not to exceed Twenty-Five Thousand Dollars ($25,000).
The selected vendor must maintain consistency in pricing, products, services, specifications, and all contract deliverables throughout the entire contract term with no variation permitted. Pricing shall be quoted on a per-month basis to allow for flexibility in determining the final contract duration within the established budget ceiling. No set-asides, incumbent protections, or renewal options are specified in the requirements document.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP boilerplate (non-professional svs) 3.12.26.pdf |
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Text version
Board of Dental Examiners of Alabama 2229 Rocky Ridge Road, Birmingham, AL 35216
| 205.985.7267 | |
| www.dentalboard.org |
Janitorial Requirements Small Purchase Agreement – October 13, 2026
1. Recurring janitorial services, as well as floor care service for Board building located at 2229 Rocky Ridge Road, Birmingham, AL 35216.
2. Entrance/lobby/reception area: clean entrance glass, inside and out, sweep and mop floors, vacuum rugs, and dust all open area of horizontal surfaces 8 feet and below.
3. Hallways/corridors: Vacuum entire carpeted area and sweep and mop floors.
4. Restrooms: Clean and disinfect all toilets, urinals, sinks, counters and partitions; mop and disinfect all floors; restock all toilet tissue, hand towels, and soap; and wipe down exterior of dispensers.
5. Service will supply the chemicals for the cleaning. Agency will provide paper products and trash liners.
6. Break room/kitchen area: Disinfect sinks and countertops; clean microwave, inside and out; and sweep and mop floors
7. Offices: Vacuum high traffic areas; vacuum carpeted areas; dust all horizontal surfaces 8 feet and below (counters, file cabinets, etc.)
8. Conference Room: Vacuum entire carpeted area; clean and dust conference room table; and dust all horizontal surfaces
9. Entire Facility: Empty trash and replace liners; disinfect phones and doorknobs; clean baseboards; dust blinds, windowsills, air vents, crown molding; clean and disinfect water fountains, and remove scuff marks on floors, spot clean doors, frames, walls and switches.
10. The Board meeting schedule is on the website (dentalboard.org). Need the Board room extra clean the Wednesday before each board meeting.
11. Would like to keep the same schedule as presently maintained with cleaning every Wednesday night. (Staff will be gone by 5:30 p.m.)
12. Closing Procedures: Clean, maintain and straighten janitor’s closet downstairs and upstairs. Turn off all lights; and lock all external doors with the key (report any abnormalities).
Small Purchase Agreement is for up to 5 years.
No changes, including price increases, will be permitted during the life of the agreement. Any modifications will require a new Quick Quote.
No sub-contracting or sub-contractors.
Site Visit is required for ALL submissions on Monday, October 19, 2026, at 9:00 a.m. at 2229 Rocky Ridge Road, Birmingham, AL 35216. A tour of the building and equipment will be presented at that time.
The solicitation will end on October 20, 2026, 4:00 p.m.
The Board of Dental Examiners intends to establish a multi-year agreement with the maximum contract term to be determined at the time of award based on the awarded pricing and anticipated usage. The supplier shall maintain consistency in pricing, products, services, specifications, and all contract deliverables throughout the entire term of the contract. Under no circumstances shall the cumulative value of the agreement exceed Twenty-five Thousand Dollars ($25,000).
The term is for 48 months at the same rate each month during the agreement. The vendor should make sure the price they list is the per month charge.
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