JANITORIAL BID SPEC GETTYSBURG (NEW).pdf

GETTYSBURG STATION

GENERAL SPECIFICATIONS

Contractor must meet with Officer-In-Charge (OIC) prior to beginning of contract to clarify work to be performed, expectations and security regulations.

Contractor must sign-in and sign-out all workers in station log book each visit.

Contractor must follow and sign JOB log sheet.

Contractor should follow the flooring manufacturer’s maintenance and care recommendations. SPECIAL NOTE: PSP facilities that have a rubber matt flooring installed in fitness rooms do not require waxing see manufactures directions.

Vendor must CALL LANDLORD (SEE STATION COMMANDER) for directions on maintenance and cleaning of all floors.

Station total square footage 12,334 Services will be provided (3) days per week FOR HOWEVER MANY HOURS REQUIRED TO

COMPLETE THE WORK ON THESE GENERAL SPECIFICATIONS

EACH VISIT – sign job log sheet Waste baskets – empty and wipe clean or replace liners. Liners to be furnished by Contractor.

VCT FLOORS – damp mop or use dust mop as conditions warrant per directions for floor maintenance

Wash bowls and sinks – clean with liquid detergent such as Ajax.

Lavatory Floors – Follow Manufacturers directions – special attention to area around all fixtures.

Showers - Clean tiled showers or Fiberglass showers according to mfg.’s directions

SHOWERS, Commodes, and urinals – clean with brush and disinfectant.

Mirrors – clean.

Sweep front porch or stoop - at all entrances

Towel and tissue dispensers – refill with supplies furnished by the Commonwealth.

Carpeted areas – vacuum when present in building.

Walk-Off-Mats - Vacuum

EVERY WEEK – sign job log sheet Furniture – dust (except desks) desks when requested

Sills and ledges – dust.

Lavatory walls – wipe with disinfectant around urinals and toilets and sinks.

Chrome fixtures - polish

EVERY TWO WEEKS – sign job log sheet

Walls and doors – wipe finger marks and scuff marks.

Vacuum under all desks, tables, counters.

VCT floors and stairs – damp mop with cleaning solution and buff as needed.

EVERY MONTH – sign job log sheet

Concrete Floors Garage – wash, December, January, February and March, unless directed otherwise by landlord/station.

Restricted Areas - Sweep/mop as directed by the Station.

EVERY THREE MONTHS – sign job log sheet

Windows - Clean inside.

Wall Carpet – Vacuum

Base Board or Coving – Wipe down

SEMI-ANNUALLY – sign job log sheet

GENERAL HOUSE CLEANING, including blinds, light fixtures, walls, etc.

Heat Vents & grills – vacuum dust from bottom.

CARPETS: Professional Steam Extraction

STRIP AND WAX VCT FLOORS SEMI- ANNUALLY ALWAYS FOLLOW

MANUFACTURES DIRECTIONS – sign log sheet when complete.

MUST BE COMPLETED IN APRIL AND SEPTEMBER, UPON COORDINATION

WITH THE STATIONS OFFICER IN CHARGE.

Vinyl Composition Tile floors where needed – strip all wax and scrub bare floors. Care must be taken to properly clean all corners. Wax floors with three (3) coats of wax using a quality wax without slopping any residue on the walls or legs of furniture. Wipe off anything if it gets on other than floor. It is the responsibility of the vendor to ensure that all floors maintain a hi-gloss finish.

ASBESTOS FLOORS - Stripping of wax from VCT floors, which contain asbestos, must be conducted using a pad no more abrasive than a green pad. The floor must be kept wet during the entire stripping process. Wax must be applied prior to re-using the area for normal operations.

*Contractor take note of any modular furniture that may require cleaning around.

RCA RUBBER FLEXI FLOOR WHERE PRESENT – move all moveable furniture and machine scrub floors, following protocol for maintenance & restoration from the RCA Rubber Company’s Flexi Floor

*Contractor must be responsible for compliance with the Pennsylvania Act 1984-159 Worker and Community Right To Know. This is in reference to any chemicals used or stored in the workplace.

The Commonwealth may extend the termination date of the contract for a period of time not to exceed six (6) months, provided the contractor agrees to such an amendment, and a formal amendment is executed.

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

A. Worker's Compensation Insurance for all of the Contractor's employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract or the failure to perform under the Contract, whether such performance or non-performance be by the Contract, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the

Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name the Commonwealth as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the

Commonwealth.

Request for Criminal Record Check

The Pennsylvania State Police (PSP) abides by the Criminal Justice Information Services (CJIS) Security Policy. The policy can be found at http://www.fbi.gov/about-us/cjis/cjis-security-policy-resource-center/view. In accordance with this policy, any vendor staff members that will perform janitorial services or be unescorted at a PSP facility must have a Federal fingerprint background check performed before entering the building. The vendor staff members required to have this background check must obtain the required authorization letter from their employer before reporting to a PSP installation to give a full set of fingerprints. The PSP will use the fingerprints to perform a state record check and will then forward them to the Federal Bureau of Investigation for a national criminal history record check. The information obtained from the criminal history check shall be used by the PSP for a fitness determination. PSP will retain records of those individuals who have completed the fingerprint background check.

http://www.fbi.gov/about-us/cjis/cjis-security-policy-resource-center/view http://www.fbi.gov/about-us/cjis/cjis-security-policy-resource-center/view