MFD JA 2024.pdf

MARFORSOC 24-007

1 (REV JUNE 2023)

United States Special Operations Command (USSOCOM)

Justification and Approval (J&A) Document MARFORSOC 24-007

Multifunctional Devices H9225721D0002-P00009

June 2024

2 (REV JUNE 2023)

Justification for Other Than Full and Open

Competition (J&A)

Preparation of this document is the responsibility of the Requiring Activity Official (RAO) via close coordination with the supporting contracting organization.

ALL AREAS ARE MANDATORY AND MUST BE COMPLETED

Authority: (41 U.S.C. 1901, as implemented by FAR 13.501)

Project/Program Name: MARFORSOC Multifunctional Devices

Component/PEO/Other: MARFORSOC

Estimated Contract Cost (including options): $1,528,422

J&A Basic Value: $51,000

Type J&A: (Individual or Class )

J&A No.

24 - 007

1. Agency and Contracting Activity: (FAR 13.501)

Marine Forces Special Operations Command (MARFORSOC)

G4-Contracting

Rifle Range Road, Bldg. 465 Bay 102

Sneads Ferry, NC 28460

2. Description of Action: (FAR 13.501)

This approval is to increase the ceiling of contract H9225721D0002 for flat monthly fee multifunctional device (copier/scanner/fax) support services to MARFORSOC. Although the contract has three option years remaining, current usage projected over the next three years will expend the current contract ceiling amount. This action will modify the contract to raise the ceiling so that MARFORSOC may procure additional multifunctional devices to meet requirements for new facilities and functional support requirements. The resultant contract action will be H9225721D0002-P00009.

3. Description of Supplies/Services: (FAR 13.501)

12 additional multifunctional devices and maintenance support employed on both non-secure internet protocol router (NIPR) and secure internet protocol router (SIPR) network. Cost is expected to be less than $51,000 over three years.

4. Authority Cited: (FAR 13.501)

3 (REV JUNE 2023)

10 U.S.C. 3204(a)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as implemented by FAR 6.302-1(a)(2)(iii)

The additional requirement for copiers is a natural follow on to H9225721D0002, which was awarded with erroneously awarded no additional ceiling for expansion as should have been expected as MARFORSOC was in the process of moving units from the west coast to the east coast and expanding military construction projects in the Camp Lejeune, North Carolina area. A significant purpose of indefinite delivery, indefinite quantity (IDIQ) contracts, such as H9225721D0002, is to account for this type of uncertainty. To procure the new requirement for copiers separately from H9225721D0002 would create substantial duplication of cost to the Government that is not expected to be recovered through competition for an effort of such a low dollar amount.

5. Reason for Authority Cited: (FAR 13.501)

A main purpose of IDIQ contracts is to allow for uncertainty of needed quantity and to order additional services as required within the ceiling. The Government erroneously did not account for future growth in IDIQ H9225721D0002 and thus must use this authority to provide for additional required services. Procuring these services in a separate purchase order would require the time to conduct a new solicitation and separate contract administration of the resultant contract as well as vetting of a new contractor for entrance to MARFORSOC secure compounds. This duplication of these administrative efforts for a relatively small purchase is considered excessive and the resultant cost would not be recovered in soliciting the requirement separately.

6. Efforts/Actions to Increase Competition: (FAR 13.501)

This action is required mainly to correct an error in the improper use of an IDIQ contract. The increase is approximately 3% of the total contract and should have been included in the initial award. Prospective offerors would normally expect growth in requirements or changes to contracts for multifunctional device contracts.

H9225721D0002 was solicited for full and open competition to small businesses, and it is expected this requirement will be solicited full and open at the end of the contract period of performance.

7. Market Research: (FAR 13.501)

A search of GSA e-library discovered 13 multiple award schedule holders under Category 333316F Flat Rate Monthly Fee for Copiers. Three of these contractors are small businesses.

Since the action is less than the Simplified Acquisition Threshold, a request for information per DFARS PGI 206.302-1(d) was not issued as FAR part 6 and DFARS 206 are not applicable to this action.

4 (REV JUNE 2023)

8. Other Authorities/Factors: (FAR 13.501)

N/A

9. Interested Sources: (FAR 13.501)

Approved document to be posted in accordance with FAR 13.501(a)(iii).

NOTICE 1

Prior to approval, J&As will be screened to identify proprietary data and information exempted from disclosure by 5 U.S.C. 552, Freedom of Information Act, so that the final J&A may be prepared for required posting to SAM.gov Contract Opportunites. J&As shall be posted within 14 days unless 10 U.S.C. 3204(a)(2), Unusual and Compelling Urgency is cited. In that particular case the J&A will be posted within 30 days. Information selected for removal will be highlighted in yellow much like this statement so that signature authorities will know what information will be removed after approval, before posting.

10. Technical and Requirements Certification: (FAR 6.303-2(c))

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief:

NAME: Tonya M Vannoy TITLE: C4 Systems and Services Analyst

SIGNATURE/DATE: _______________________________

11. Fair and Reasonable Cost Determination: (FAR 6.303-2(b)(7))

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. The Government will utilize price analysis to determine the price fair and reasonable.

CONTRACTING OFFICER SIGNATURE IN SECTION 12 BELOW ALSO SERVES AS

THE PRICE FAIR AND REASONABLENESS DETERMINATION IN THIS SECTION.

12. Contracting Officer Certification: (FAR 6.303-2(b)(12))

I hereby certify that this J&A is complete and accurate to the best of my knowledge and belief.

NAME: ___________________________ TITLE: __________________________

SIGNATURE/DATE: _______________________________