JA W911S626PA005 DPG 5.11.26_Redacted.pdf

Control #: FY26-9

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Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Requiring Activity: Chemical & Biological Testing Division, U.S. Army Dugway Proving Ground

2. Contracting Activity: Mission & Installation Contracting Command, Dugway Proving Ground

3. Description of Action:

Nature of Requirement: New Follow-on Existing Requirement

Brand Name: Yes No

Contract Vehicle: Purchase Order

Blanket Purchase Agreement (BPA) Order/BPA against FSS Contract #______________________ Order against multiple award IDIQ Contract Order against a single award IDC Contract Modification to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Cost Reimbursable

Funds: FY: 2026 Operations & Maintenance, Army (OMA) Other Funds: RDT&E

Name of Proposed Contractor(s) and Address:

STERIS Corporation 5960 Heisley Road Mentor, OH 44060-1834

4. Description of Services or Supplies:

The Chemical & Biological Testing Division (CBTD), U.S. Army Dugway Proving Ground (DPG) requires the purchase of preventative maintenance and repair services for two

(2) STERIS model ARD-120 Vaporized Hydrogen Peroxide (VHP) 1000 sterilizer units.

These units are essential for decontaminating sensitive equipment and biological laboratories at DPG.

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prohibitive and would involve a multi-year process of sourcing, purchasing, validating, and integrating entirely new equipment from a different manufacturer, resulting in an unacceptable period of operational failure and leaving a critical gap in mission readiness.

7. Publicizing Contract Actions:

a. The public display and synopsis requirements of FAR 5.101(a) and FAR 5.101(d) do not apply, less than $20K threshold apply and will be followed do not apply due to an exception at FAR 5.101(b)(1)

b. Requirement to post justification in accordance with, FAR 12.102(a)(2), GSAM

538.7104-3(a)(3) or FAR 16.507-6(f) unless:

Action is not a brand name restriction and is under SAT, no posting required.

Action is a brand name restriction, under $40K, no posting required.

Action is a brand name restriction over $40K but will not be posted due to the following exception:

FAR 6.301(e) GSAM 538.7104-3(b)(3)(i)(B) FAR 16.507-6(f)(4)

8. Market Research:

Market research was conducted by the contract specialist and CBTD personnel to determine the availability of vendors capable of providing the required annual certification, maintenance, and repair of STERIS VHP-1000-ARD equipment. The research confirmed that only the OEM, STERIS Corporation, can meet the government's needs due to the proprietary nature of the certification process.

Extensive market research was conducted across government and public databases, including GSA Advantage, AbilityOne, UNICOR, and the Federal Procurement Data System (FPDS). This comprehensive review yielded no alternative sources capable of servicing or certifying STERIS VHP equipment. General internet searches and a review of similar sole-source awards at DPG further supported this conclusion.

To ensure maximum exposure to potential vendors, a Sources Sought Notice was posted to the Government Point of Entry (GPE). While this notice generated responses from several small business vendors, a subsequent technical review by CBTD determined that none were capable of meeting the government's essential requirements. Specifically, no responding vendor could demonstrate access to the OEM's proprietary tools, software, and training necessary to perform the mandatory

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calibration and certification. Direct correspondence with a STERIS representative and a formal sole-source letter from the company confirmed that while basic maintenance training is available, only STERIS-certified technicians are authorized to perform the official calibration and issue the NIST-traceable certification report required for federal and Department of War regulatory compliance. Therefore, the market research conclusively determined that STERIS Corporation is the only source capable of meeting the agency's needs.

9. Other Facts:

This is a follow-on requirement, and the Government has an established procurement history of awarding this service to STERIS Corporation on a sole-source basis. This history includes prior contracts W911S6-12-P-0136 and W911S6-21-P-0027. These previous awards were also sole-source, as the underlying facts of the requirement have not changed: STERIS remains the only entity with access to the proprietary software, tools, and certified technicians capable of performing the mandatory calibration and certification. This consistent procurement history underscores the enduring and unique nature of the OEM's capabilities. Continuity of service with the OEM is the only acquisition strategy that avoids mission failure and ensures regulatory compliance.